Medical Assistant

Secret Med Spa; Dallas, Northern (TX, KY); Hybrid; USD 40,000 - 70,000; Full time

Benefits offered by this job

Competitive base salary

Commission

PTO

Health insurance

Dental insurance

Vision insurance

Disability insurance

401k

Tuition reimbursement

Referral bonus program

Job summary

It’s A Secret Med Spa is seeking a motivated support specialist to assist Cosmetic Nurse Injectors and clients. You will organize inventory and treatment rooms, coordinate client scheduling with front desk, conduct Before/After photography, and ensure clean, well-prepared spaces for services.

This role requires nursing school status or Medical Assistant/Phlebotomy certifications, experience with Electronic Medical Records, and the ability to multitask while maintaining HIPAA confidentiality.

Qualifications

• Nursing school student or Medical Assistant/Phlebotomy certifications required.
• Experience with Electronic Medical Record Systems required.
• Experience with Product/Inventory Management preferred.
• Ability to communicate with proper etiquette.
• Ability to multi-task while attending to clients and Cosmetic Nurse Injectors.
• Maintains high integrity with strong ethics and judgment.

Responsibilities

• Support Cosmetic Nurse Injectors and clients with patient care tasks.
• Organize inventory and treatment rooms during shifts.
• Coordinate client scheduling with front desk assistance.
• Conduct and organize Before/After photography for clients.
• Manage social media and client messaging for Injectors.
• Prepare and document client charts under supervision.
• Maintain cleanliness of treatment rooms and prep products/equipment.
• Document consents and paperwork accurately; follow HIPAA rules.
• Assist with follow-up calls and prescription refills requests.
• Escort clients to rooms and support front desk duties as needed.
• Participate in training and educational opportunities.

Skills

Communication etiquette

Multi-tasking

Integrity

Judgment/Decision-making

Patient care orientation

Flexibility

Education

Nursing student

Medical Assistant/Phlebotomy certs

Tools

Electronic Medical Record Systems

Inventory management software

Job description

It’s A Secret Med Spa is an elite medical spa with locations nationwide that empowers people by elevating their natural beauty through high-performance injectables, lasers, and aesthetics. To fulfill our mission of making people feel unstoppable in their everyday lives, we want passionate, positive, and polished individuals to join us. That’s where you come in. Join the exciting culture at It’s A Secret Med Spa and become a part of our big, fabulous family while taking your skills to the next level. You’re going to love it here!

Benefits include:

• Competitive base salary + commission, PTO, multiple health insurance, dental, vision, employer paid short-term and long-term disability, employee discounts, 401k, tuition reimbursement, and referral bonus program.

Support the Cosmetic Nurse Injectors and clients through a variety of tasks related to patient care, organization and social media.

• Organize inventory and treatment rooms as necessary throughout the work shift
• Coordinate Cosmetic Injectors' client scheduling with the assistance of front of the house
• Conduct and organize the client's Before and After photography
• Manage social media and client messaging through various platforms for Cosmetic Nurse Injectors
• Prep and scribe client charting with the supervision of the Cosmetic Nurse Injector as needed
• Ensure a high level of cleanliness is maintained within treatment rooms
• Prepare products and equipment within treatment rooms for Cosmetic Nurse Injectors prior and during treatment
• Draw up product accurately under the supervision of the Cosmetic Nurse Injectors
• Perform B12 shots and blood drawing for PRP as needed
• Ensure client consent forms and paperwork is accurate and completed in its entirety
• Conduct follow up calls with clients
• Request prescription refills from the Corporate NP in a timely manner
• Execute client prep prior to treatment (such as applying topical numbing cream to service areas, cleansing/sanitizing treatment areas and removing topical numbing cream)
• Escort clients to treatment rooms from front desk once check in has been completed
• Assist with keeping medical equipment clean and ready for scheduled services
• Participate in educational opportunities and training as scheduled by Corporate
• Explain products and instructions for pre/post op care to clients
• Uphold exceptional bedside manner with all client
• Maintain client confidentiality in accordance with HIPAA regulations and company policy and state law
• Backup front desk duties
• Other duties as assigned

Qualifications, Experience and Skills Needed

• Nursing school student (and/or Medical Assistant/Phlebotomy certifications) required
• Previous experience with Electronic Medical Record Systems required
• Previous experience of Product/Inventory Management preferred
• Ability to communicate with proper etiquette
• Ability to multi-task while being attentive to clients and remaining flexible to the needs of the Cosmetic Nurse Injectors
• Maintains a high level of integrity with a strong ethical foundation
• Must have sound judgment, problem solving and decision-making skills
• Must be able to stand for long periods of time
• Must be able to reach above shoulder height, crawl, kneel and push/pull up 50 lbs
• Must be able to work a flexible schedule including evenings and weekends as required