Medical Affairs Specialist

The University of Texas Health Science Center at Tyler (UT Health); Tyler (TX); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a detail-oriented Medical Affairs Specialist to provide complex administrative support. This role involves coordinating schedules, maintaining departmental records, and assisting with budget preparation. The ideal candidate will have strong communication skills and proficiency in Microsoft Office. Join a dynamic team dedicated to enhancing healthcare services and supporting medical staff in a collaborative environment. This position offers a unique opportunity to contribute to the efficiency of clinical operations while ensuring confidentiality and professionalism in a vital healthcare setting.

Qualifications

• 2+ years of administrative experience in a clinical setting.
• Associate degree required; Bachelor’s preferred.

Responsibilities

• Maintain calendars and coordinate schedules for the department.
• Assist in budget preparation and reconcile departmental accounts.
• Facilitate medical student clerkship rotations in clinics.

Skills

Excellent written and verbal communication skills

Ability to organize information

Ability to handle sensitive information

Proficiency in Microsoft Office programs

Education

Associate degree

Bachelor’s Degree

Tools

Microsoft Office

Job description

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Medical Affairs Specialist - Medical Staff Services (25000277)

Job Type: Full Time Benefits Eligibility: Full Benefits

Shift: Days

Description

Job Summary

The Medical Affairs Specialist provides professional secretarial skills of a complex and confidential nature for a Department Chair and other assigned faculty. Uses initiative and judgment to relieve the department, assigned physicians, and midlevel providers of routine administrative duties. Acts as a department liaison with other departments, students, residents/interns, and the public.

Major Responsibilities/Duties/Critical Tasks

1. Maintains calendars; works closely with clinic staff and other personnel to coordinate schedules and resolve conflicts, schedules appointments for the department.
2. Maintains departmental meeting minutes.
3. Assists in the preparation of department budgets.
4. Coordinates with the Contract Manager to maintain provider coverage in the section, under the Chair's direction.
5. Completes purchase requisitions and payment requests; reviews professional development account activity for accuracy for each provider.
6. Reconciles departmental accounts.
7. Makes travel arrangements for faculty providers per policy.
8. Directs patient-related calls and mail appropriately; posts and updates on-call schedule.
9. Answers phone calls, picks up and distributes mail, orders office supplies and food service as appropriate.
10. Assists providers with submissions of credentialing packets to Medical Staff Services; facilitates renewal of licenses, TB surveillance, FIT testing, and mandatory training.
11. Assists in completing quarterly physician time studies.
12. Assists providers in completing time-off requests; serves as a liaison between providers, timekeeping, and clinic staff; communicates with other departments regarding provider absences.
13. Coordinates with GME to facilitate medical student clerkship rotations in clinics.
14. Plans department and program-related events; coordinates site visits supporting GME.
15. Other duties as assigned.

Knowledge, Skills, Abilities, and Competencies

• Excellent written and verbal communication skills.
• Ability to organize information.
• Ability to handle sensitive information with absolute confidentiality.
• Proficiency in Microsoft Office programs (Outlook, Word, Excel, PowerPoint).

Qualifications

Minimum Required Education/Experience

• Associate degree; Bachelor’s Degree is preferred; experience considered in lieu of education.
• Minimum of 2 years’ experience in administrative work in a clinical setting.

Work Locations

Tyler, 75701

Organization

001-University of Texas Health Science Center-Tyler

Job Posting

Apr 30, 2025, 2:29:34 PM

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Research, Analyst, and Information Technology

Industries

• Higher Education

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