Medical Affairs Senior Manager

Davita Inc.; Foster City (CA); Remote; USD 145,000 - 165,000; Full time

Job summary

A leading healthcare company seeks a Medical Affairs Senior Manager responsible for project coordination across Medical Affairs. This role involves collaborating with various stakeholders to ensure successful execution of medical affairs operations and support at major congresses. Candidates should have significant experience in the pharmaceutical industry, especially in Medical Affairs, and possess strong project management skills.

Benefits

Comprehensive benefit program

401(k) retirement savings plan

Generous vacation time and paid leave

Medical, dental, and vision insurance

Qualifications

• 5-7 years in biotechnology/pharmaceutical industry, preferably oncology.
• 3 years in Medical Affairs or Communications required.

Responsibilities

• Manage project scope, goals, and timelines independently.
• Coordinate major medical congress logistics and vendor relationships.
• Support operational tasks for Medical Affairs leadership.

Skills

Project management

Compliance mindset

Communication

Critical thinking

Analytical skills

Education

Bachelor's degree in science or life science

Tools

Veeva systems

Conga

Coupa

Job description

Position Summary

The Medical Affairs Senior Manager will have broad project coordination responsibility across the Medical Affairs department with duties involving/supporting the organization, planning, logistics, process, and administration of various medical affairs operations. The Senior Manager will collaborate with a wide range of cross-functional stakeholders as well as external vendors and agencies. The Senior Manager will be accountable for project coordination and ensuring timely delivery of tasks to meet goals.

This position is remote with a corporate headquarters in Foster City, CA and Parsippany, NJ. The Senior Manager will report to the Executive Director, Medical Capabilities.

Primary Responsibilities

• Independently manage project scope, goals, and timelines
• Perform administrative tasks, including creating and maintaining project plan documents, meeting scheduling and facilitation, budget tracking, and organizing project agendas, reports, and meeting minutes
• Serve as the Medical Materials Review Committee (MMRC) coordinator and business administrator
• Submit medical materials for MMRC review as requested
• Lead effective and compliant platform solutions for medical materials, corporate memberships, and sponsorship review and funding processes
• Represent Medical Affairs in cross-functional meetings and congress planning (e.g., scheduling, logistics, congress booth design, staffing, and some sponsorships)
• Support Medical Affairs on-site at major medical congresses (e.g., booth support, meeting room coordination/scheduling, room blocks, etc.)
• Manage key medical affairs vendor relationships
• Support Medical Affairs leadership team operational tasks (e.g., project coordination, internal meeting logistics and scheduling, meeting organization and facilitation, etc.)
• Support medical affairs tactical execution (e.g., advisory boards, HCP contracting, etc.)
• Maintain repository of approved medical materials (e.g., slide decks, congress materials, medical information response documents, etc.)
• Submit contracts and SOWs, manage billing while ensuring timely payments, and track financials within budget tracking software
• Coordinate with Finance to track the Medical Affairs budget and communicate with internal stakeholders
• Perform related duties as assigned

Competencies

• Excellent project management skills with attention to detail and solution-oriented mindset
• Strong compliance mindset
• Strong verbal and written communication skills
• Strong critical thinking and analytical skills
• Ability to manage complex organizational dynamics
• Ability to work independently and within a group setting
• Ability to produce high-level results and perform duties with integrity

Experience

• Bachelor's degree in science, life science, or related discipline
• Minimum of 5-7 years of biotechnology/pharmaceutical industry experience; oncology/hematology therapeutic indications preferred
• Minimum of 3 years of experience in Medical Affairs or Medical Communications
• Experience with Veeva systems or similar software
• Experience with contracting and finance platforms (e.g., Conga and Coupa)

EEO Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Benefit Statement:

All regular-status, full-time employees of Geron are eligible to participate in the Company's comprehensive benefit program, pursuant to plan terms and conditions. Plan choices include medical, dental, vision, life insurance, flexible spending accounts, disability insurance, supplemental health insurance, a 401(k) retirement savings plan, and an employee stock purchase plan. Geron also provides regular-status, full-time employees with a generous time off program that includes the eligibility to accrue 160 hours of vacation during each full year of employment, 64 hours of sick leave, 9 standard paid holiday days off, and paid leave for certain life events. Geron recognizes that its employees work in many different states and therefore may be affected by different laws. It is Geron's intention to comply with all applicable federal, state, and local laws that apply to the Company's employees.

Salary Statement:

Offered compensation is determined based on market data, internal equity, and an applicant's relevant skills, experience, and educational background. The salary ranges displayed below are only for those who, if selected for the role, will perform work in the specific locations listed. Please note the employment opportunity is not limited to these locations.

General Salary Range: $145,000 to $165,000