Medicaid Coordinator (Posted 10/29/2026)

Aston Health; New York (NY); On-site; USD 65,000 - 86,000; Full time

Job summary

Aston Group is seeking a Medicaid Coordinator to work with the business office on Medicaid billing and collections and to perform various clerical and billing tasks for residents.

The role requires a Bachelor’s degree in business or healthcare administration, experience in skilled nursing or long-term care, and strong organizational skills. Candidates should be able to reconcile accounts and communicate effectively with Medicaid representatives.

Qualifications

• Bachelor’s degree in business administration or healthcare administration.
• Experience in the skilled nursing or long-term care industry.
• Strong organizational skills and attention to detail.
• Ability to perform account reconciliations.
• Effective communication with Medicaid representatives.

Responsibilities

• Manages the day to day operations of the Business Office.
• Assist with monthly billing of Private and NAMI.
• Assist with collections of Private and NAMI.
• Process Direct Deposit forms for residents income (Social Security and Pensions).
• Attend monthly A/R meetings and weekly UR meetings.
• Handle resident banking including check cashing and disbursements.
• Assist with Medicaid applications and renewals.

Skills

Strong organizational skills

Account reconciliations

Effective communication with Medicaid

Education

Bachelor’s degree in business administration or healthcare administration

Job description

OVERVIEW

The Medicaid Coordinator will work with other members of the business office to accomplish tasks related to Medicaid billing and collections. This position will also handle various clerical and billing functions.

RESPONSIBILITIES

• Manages the day to day operations of the Business Office
• Assist with monthly billing of Private and NAMI
• Assist with collections of Private and NAMI
• Assist with processing Direct Deposit forms for residents income ( Social Security and Pensions)
• Attend monthly A/R meetings
• Attend weekly UR meetings
• Handles all resident banking including check cashing, distribution of funds to residents, timely notification to Corporate of disbursements
• Assist with all aspect of Medicaid (Applications, renewals)
• Meet with resident and or responsible representative for Medicaid eligibility
• Identify residents in need of financial supervision (Guardianships)
• Identify NAMI discrepancies and correct
• Additional temporary responsibilities include but not limited to:
• May assist with payroll as needed
• Submit Payroll for Nursing/Environmental and Maintenance Departments
• Forward all payable invoices to Administrator
• Prepare all aspect of COVID-19 Testing Kits
• Prepare weekly staff count for the submission of the weekly staff survey
• Prepare Bed Census with distribution to appropriate departments
• Assist in the Quality Assurance and Performance Improvement (QAPI) process.

QUALIFICATIONS

EDUCATION / EXPERIENCE

• Bachelor’s degree in business administration, healthcare administration, or related subject
• Prior experience within the skilled nursing, long-term care industry
• Must have strong organizational skills
• Must be able to do account reconciliations
• Able to communicate effectively with Medicaid Representatives