Media Coordinator

Topstep; Chicago (IL); Hybrid; USD 55,000 - 65,000; Full time

Job summary

A leading company in financial content is seeking a Guest Coordinator for their live trading show. This role involves scheduling and managing guests, ensuring smooth logistics, and maintaining accurate databases while working in a dynamic environment. Ideal candidates are organized, proactive, and have a strong interest in financial markets. The position offers a competitive salary and benefits including paid time off and family leave.

Benefits

9 Company paid Holidays

Generous Family Leave

401(k) matching

Health, dental, and vision insurance

Vacation bonus

Food and groceries budget

Qualifications

• Experience in guest booking, production coordination, or similar role.
• Strong understanding of financial markets and trading.
• Highly organized and skilled in managing shifting priorities.

Responsibilities

• Book and coordinate guests for live segments.
• Manage day-of-show logistics and communications.
• Collaborate with marketing on segment assets.

Skills

Guest booking

Production coordination

Communication

Organization

Detail-oriented

Fast-paced environment

Job description

TopstepTV is one of the most watched live futures day trading shows on YouTube with over 1M views per month, and 45K views per day. Our show features home grown traders and industry experts, trading live and providing insightful market coverage & educational content to a global audience, Monday - Friday from 7:20 AM - 3:00 PM CT.

We're seeking a highly organized, proactive, and relationship-driven Guest Coordinator to schedule and coordinate all guests appearing on TopstepTV. You'll play a key role in shaping the daily show by finding, vetting, and confirming traders, educators, and industry thought leaders—making sure they’re briefed, prepared, and set up for a smooth on-air experience.

Key Responsibilities

• Guest Management: Book and coordinate guests (Topstep traders, external talent, educators, analysts) for live segments, including real-time cancelations and rebookings.
  
  
• Day-of-Show Logistics: Help manage day-of-show logistics, including reminder emails, guest passcodes, and post-segment follow-ups. Ensure guest bios are up-to-date before the show begins.
  
  
• Manage TV Rolodex: Maintain and organize a database of past and prospective guests including notes, contact info, and segment history to help inform booking decisions.
  
  
• Manage Calendars: Maintain and update the guest calendars in coordination with scheduling guidelines and guidance from Recruiter, Producers, and your manager.
  
  
• Segment Coordination: Collaborate with marketing on assets needed for specific segments, using scheduling guidelines.
  
  
• Confidentiality & Compliance: Handle sensitive information with discretion, ensure compliance with company policies, and confirm all booked talent aligns with the TopstepTV brand voice, values, and viewer expectations.
  
  
• Office Administration: Perform general clerical duties, managing emails, handling correspondence, and scheduling meetings & appointments.

Required Qualifications and Key Competencies

• Experience in guest booking, production coordination, or a similar role in media or live event environments, including experience through internships.
  
  
• Strong understanding of or genuine interest in learning about our industry, financial markets, trading, and financial content.
  
  
• Highly organized, detail-oriented, and skilled in managing shifting priorities.
  
  
• Exceptional communicator who can juggle multiple conversations and timelines at once.
  
  
• Comfortable working in fast-paced, live show environments with tight deadlines.
  
  
• Friendly, polished, and persuasive—you know how to get people to say “yes.”

Company Culture & Perks

• We foster a culture of collaboration with cameras on during meetings and a robust Slack environment for communication.
• 9 Company paid Holidays and generous Family Leave. Paid time off is accrued monthly.
• Competitive 401(k) matching, health, dental, and vision insurance is offered for full time employees
• Vacations are encouraged with a bonus for taking 5 consecutive days. Employee referrals are bonused. Topstep offers a food and groceries budget and contributes towards health and wellness.

New Hire Base Salary Range

• $55,000-$65,000
• Bonus: This position is eligible for a performance-based bonus as provided by the plan terms and governing documents.
• The compensation offered will take into account internal equity and may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors.

Equal Opportunity Employer

Topstep is an Equal Opportunity Employer. We are committed to fostering an inclusive environment where all employees and applicants are valued. All qualified candidates will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, or veteran status, in compliance with applicable federal, state, and local laws.

Interested in the role? Apply today with your resume and cover letter!

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