Media Assistant | Active International | Pearl River, NY

AMS; Pearl River (NY); Sur place; USD 41 000 - 51 000; Plein temps

Résumé du poste

Active International in Pearl River, NY is seeking a Media Assistant to support Media Buyers in the Unwired Media group. You will assist from inception to completion of advertisements, coordinating with station representatives and handling paperwork and logs.

The role requires a Bachelor’s degree or equivalent, up to 1 year of related experience, and proficiency in Word/Excel; Outlook skills are preferred. This is an on-site position with a competitive benefits package.

Qualifications

• Bachelor’s degree or equivalent experience is required.
• Up to 1 year of related experience in a media-related or administrative capacity.
• Proficiency in Microsoft Word and Excel, required.
• Proficiency in Outlook or similar email and task manager application preferred.

Responsabilités

• Prepare paperwork to follow new orders to stations, including traffic instructions, letter of liability or credit requests as needed.
• Confirm receipt of orders, collect contracts from stations and/or station representatives. Checks contracts for accuracy.
• Enter / make good adjustments and preemptions into the media stewardship system after Buyer approval.
• Collect pre- and post-logs by deadline ensuring log times are entered into the media stewardship system and reports are pulled correctly.
• Follow up on discrepancies by checking log times against orders.
• Review various reports and proofs for accuracy, e.g., profit and loss and spot separation reports.
• Troubleshoot and resolve billing discrepancies and Invoice Matching Reports (IMRs).
• Develop productive relationships throughout Active and with external station representatives.

Connaissances

Microsoft Word

Excel

Outlook

Formation

Bachelor’s degree or equivalent experience

Description du poste

Media Assistant | Active International | Pearl River, NY

Media Assistant | Active International | Pearl River, NY AMS Pearl River, New York, United States

About this position

About Us

At Active, your growth drives our success. Together, we deliver results that matter - for our clients, our partners, and each other.

You’ll work across asset remarketing, media trade buying, and new business sales - surrounded by people who are curious, creative, and driven to learn every facet of the business. We work hard, celebrate wins, and find joy in solving challenges together.

As part of AMS’s award-winning, people-first culture, you’ll benefit from the same commitment to inclusion, recognition, and growth that drives success across all our brands.

About the role

This position’s primary role is to assist Media Buyers in the Unwired Media group in the maintenance of advertisements from inception to completion.

What you'll do

• Prepare paperwork to follow new orders to stations, including traffic instructions, letter of liability or credit requests as needed.
• Confirm receipt of orders, collect contracts from stations and/or station representatives. Checks contracts for accuracy.
• Enter / make good adjustments and preemptions into the media stewardship system after Buyer approval.
• Collect pre- and post-logs by deadline ensuring log times are entered into the media stewardship system and reports are pulled correctly. Follow up on any discrepancies by checking log times against orders.
• Review various reports and proofs for accuracy, i.e., profit and loss and spot separation reports.
• Troubleshoot and resolve billing discrepancies and Invoice Matching Reports (IMRs).
• Develop productive relationships throughout Active and with external station representatives.
• Assist and participate in ad hoc projects as needed.

Supervisory Responsibilities: This job has no supervisory resonsibilities.

Qualifications

• Bachelor’s degree or equivalent experience is required
• Up to 1 year of related experience required, preferably in a media-related or administrative capacity
• Proficiency in Microsoft Word and Excel, required
• Proficiency in Outlook or similar email and task manager application preferred

Travel: This position does not require regularly scheduled travel.

About AMS

AMS is a global media solutions company built on growth for the brands we serve and the people who power us.

Across our brands Active International, XACTV, and Involved Media, we connect talent, technology, and insight to help leading companies grow.

Recognized globally as a Great Place to Work, we invest in our people with the same care, curiosity, and long-term commitment we bring to our clients.

Why You’ll Love Working Here:

• A culture that values creativity, collaboration, and care
• Opportunities to learn, grow, and lead across brands and markets
• Regular in-office collaboration that fuels connection and innovation
• Recognition that celebrates your impact
• We grow together. Your growth drives our success.

Unfortunately, we are unable to sponsor or take over sponsorship of an employment Visa at this time.

The salary for this role is $46,000. The successful candidate’s salary will depend on the actual ranges of current employees in the subject position, market considerations, budgetary considerations, geography, as well as the candidate’s skill set, level of experience, and qualifications. AMS offers a very competitive benefits package inclusive of medical coverage, dental, vision, disability, 401k, paid time off, community engagement opportunities, great colleagues, and great learning opportunities.