Mechanical Procurement Coordinator

Moss; Florida Ridge (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Moss in Fort Lauderdale, FL is seeking a Mechanical Procurement Coordinator to support the procurement strategy and ensure timely availability of materials for complex construction projects.

The role collaborates with project teams, superintendents, and vendors, tracking fabrication, vessel schedules, and delivery plans. Candidates should have 1-2 years in supply chain and proficiency with Procore and MS Office.

Qualifications

• College degree or supply chain certification is required or preferred.
• 1–2 years of industry experience in supply chain, ideally in solar or construction sectors.
• Proficiency with Procore, Smartsheets and Microsoft Office is expected.
• Strong written and verbal communication, including technical report writing and emails.

Responsibilities

• Coordinate procurement with internal departments to meet milestones and design deliverables.
• Report inbound truck schedules and communicate material storage requirements to teams.
• Track steel procurement, fabrication, vessel departure, and delivery schedules.
• Oversee third‑party inspections and quality control issues.
• Lead weekly supply chain coordination meetings with suppliers and participate in design coordination.
• Prepare and distribute meeting minutes; maintain change order logs and material tracking matrices.

Skills

Effective communication

Relationship management

Problem solving

Education

College Degree or Supply Chain Certifications

Tools

Procore

Smartsheets

Microsoft Office

Job description

Company Overview

Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, design-build, and public-private partnerships. The company’s diverse portfolio encompasses a wide range of sectors, including luxury high‑rise residential, landmark mixed‑use developments, hospitality, K‑12 and higher education, justice, solar energy and battery storage, and sports. Moss is ranked by Engineering News-Record as one of the nation’s top 65 general contractors, and the 3rd ranked solar EPC nationwide. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement and employee development. Its employees consistently rank Moss as one of the best places to work.

Position Scope & Organizational Impact

Moss’s Mechanical Procurement Coordinator is responsible for the implementation of Moss’s procurement strategy with the goals of ensuring availability of project materials, decreasing material lead times to site, and decreasing material costs. This position reports directly to the Procurement Manager and works closely with other Operations key staff.

Essential Job Duties & Responsibilities

CROSS-FUNCTIONAL SUPPORT

• Manage internal departments to ensure key contractual milestones are achieved and procurement schedules are met.
• Manage internal departments to ensure key design deliverable dates are achieved to support procurement deadlines.
• Report inbound truck schedules to project teams.
• Train project teams on packing slip review and data entry requirements.
• Communicate material storage requirements to project teams.
• Coordinate with superintendents on project status and delivery needs.
• Support project teams in managing commissioning activities.

REPORTING & SYSTEMS

• Track steel procurement to ensure timely completion in support of fabrication schedules.
• Track material fabrication to ensure correct quantities are produced to meet delivery schedules.
• Track fabrication progress to support vessel departure and arrival timelines.
• Manage third‑party inspections and track quality control issues.
• Track vessel departure dates to ensure alignment with delivery schedules.
• Track and report vessel status during ocean transit.
• Monitor and report port congestion.
• Monitor and report vessel discharge and transloading status.
• Oversee delivery schedules, including inbound trucks by quantity and material type.
• Issue weekly reports including fabrication status, vessel status, truck quantities delivered and quantities shipped.

DOCUMENTATION & COMPLIANCE

• Capture and distribute meeting minutes to ensure accountability.
• Coordinate with suppliers to ensure proper paperwork is provided with outbound trucks.
• Build material tracking matrices for onsite receiving.
• Track and maintain change order logs.

VENDOR & SUBCONTRACTOR COORDINATION

• Establish and lead weekly supply chain coordination meetings with suppliers.
• Manage suppliers to ensure timely release of bills of material to begin fabrication in accordance with the procurement schedule.
• Participate in design coordination meetings.
• Coordinate with suppliers to ensure materials are packaged using industry best practices.
• Coordinate with suppliers to ensure proper quantities and material types are loaded onto vessels.
• Coordinate with suppliers to draft outbound delivery plans for breakbulk vessels.
• Coordinate with suppliers to ensure material deliveries align with construction sequencing.
• Coordinate with suppliers to ensure adequate trucks are booked to meet delivery schedules.
• Manage and facilitate contract related items.
• Perform other related duties as assigned.
• Travel is required.

Education & Work Experience

• College Degree or Supply Chain Certifications.
• Minimum 1–2 years industry experience in Supply Chain.
• Experience in solar industry preferred.
• Fluent in Microsoft Office products.
• Proficiency with Procore, Smartsheets, and similar platforms.
• Excellent written and verbal communications skills, including ability to write clear and detailed technical reports, presentations, and emails.
• Must be comfortable with the technical aspects of the job as well as business and client interactions and negotiations.
• Familiar with construction and supply contracts as well as understanding of budgets and financial models.
• Able to establish and maintain good relations with clients and suppliers.

Job Title

Mechanical Procurement Coordinator

Job Location

Fort Lauderdale, FL

Classification

Full Time – Non Exempt – Salaried

Reports To

Procurement Manager

Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.