MDC Clerk

Lancaster County; Town of Lancaster (NY); On-site; USD 32,000 - 39,000; Full time

Job summary

Lancaster County is seeking a full‑time Magisterial District Court Clerk to perform essential clerical duties within the court office. You will docket civil and criminal matters, schedule hearings, and maintain accurate records in line with procedures.

The position starts at $35,217 annually, with benefits and job security in a stable county government. Candidates need a high school diploma (or equivalent) and at least one year of clerical or typing experience in a government or court setting.

Qualifications

• High school graduate or equivalent with coursework in standard business practices.
• One year of clerical and/or typing experience in an administrative, governmental, judicial or law enforcement setting.
• Any equivalent combination of education, experience and training that provides the required knowledge, skills and ability to perform this job.

Responsibilities

• Receive and docket civil complaints and schedule hearings.
• Receive and record monies for court costs and process refunds when applicable upon case completion.
• Receive motor vehicle citations; identify pending citations; prepare warrants for open violations.
• Answer questions from public, lawyers, representatives from other offices in the Court, the County, the State and related organizations, and the public about general functions and operations of the office.
• Receive criminal complaints; prepare completed docket transcript form in all criminal cases; prepare subpoenas; schedule preliminary hearings; prepare bail money receipts.
• Receive fees, court costs, fines, and record monies received; post to accounts; prepare and deliver bank deposits daily; prepare weekly checks to County and State.
• Prepare payroll, office supply orders, petty cash reimbursement forms and other forms required by the Court Administration Office.

Skills

Typing experience

Data entry

Education

High school diploma or equivalent with coursework in standard business practices

Job description

Starting Compensation:

$35,217.00/Annually

Find job security and stability alongside a growing community and a team that supports you. Level up your career through a large network and specialty training.

If you’re passionate about making a difference,

Job Description:

Additional Job Description

JOB SUMMARY

• This is full performance clerical work carrying out specific procedural processes within a Magisterial District Court office.

• Assignments may require data entry or the use of other office equipment with emphasis on accomplishing assigned functions in accordance with the Magisterial District Judge Automated Office Clerical Procedures Manual promulgated by the Administrative Office of Pennsylvania Courts.

ESSENTIAL JOB FUNCTIONS

• Receive and docket civil complaints, schedule civil hearings in coordination with the Judge’s schedule.

• Receive and record moniesfor court costs. Account for such funds and process refunds when applicable upon case completion.

• Receive motor vehicle citations; identify pending citations; prepare warrants for open violations.

• Answer questions from public, lawyers, representatives from other offices in the Court, the County, the State and related organizations, and the public about general functions and operations of the office; Explain civil complaint process; provide information to attorneys and Court officials on particular cases.

• Receive criminal complaints; preparecompleted docket transcript form in all criminal cases; prepare summonses and/or warrants; schedule preliminary hearings; prepare subpoenas; prepare bail bonds; receive, write receipts for and record bail money.

• Receive fees, court costs, fines, and record monies received; post to accounts; prepare and deliver bank deposits on daily basis;prepare weekly checks to County and State; prepare and submit monthly reports to the State and other jurisdictions on monies assessed and received. Issue checks to constables and restitution checks to victims.

• Prepare payroll, office supply orders, petty cash reimbursement forms and other forms required by the Court Administration Office.

OTHER SPECIFIC TASKS OR DUTIES

• Attend any job‑related training sessions or programs required by the Magisterial District Judge or Court of Common Pleas.

• Performs related work as required.

MINIMUM QUALIFICATIONS

• Education equivalent to high school graduate, including course work in standard business practices.

• One year of clerical and/or typing experience in an administrative, governmental, judicial or law enforcement setting.

• Any equivalent combination of education, experience and training that provides the required knowledge skills and ability to perform this job

REQUIRED LICENSES/CERTIFICATIONS/CLEARANCES

• Successful completion of Background Investigation

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit, sometimes for long periods of time.

• Ability to communicate with court and non‑court personnel.

• Ability to frequently move from one location to another within the court office with reasonable accommodations.

• Ability to regularly lift and/or move case files or office supplies weighing up to 10 pounds. Occasionally there may be some lifting involving boxes of records and/or office supplies.

• Ability to operate a PC and/or any other general office equipment.

The County of Lancaster offers comprehensive benefits to our employees. Read more about our benefits here.

Lancaster County Government provides Equal Employment Opportunity for all persons regardless of race, religion, age, sex, national origin, genetic information or disability. The County also observes all applicable laws regarding Veterans status. The County reflects this action in all areas of employment and compensation practices and policies. Employment with the County is based upon the ability to perform the job as well as dependability and reliability once an individual is hired.