MBA Events Marketing Student Assistant Position (Open to non-work study and work study)

The University of Texas at Austin; Utah; On-site; USD 15,000 - 19,000; Part time

Job summary

The University of Texas at Austin is seeking an MBA Events Marketing Student Assistant to support on-campus MBA events and the admissions team. You will help with setup, materials, and communications during event cycles, and assist with inventory and follow-up tasks.

Ideal candidates are UT Austin students enrolled in at least 6 credit hours, highly organized, and able to work 10–19 hours weekly, including some evenings and Saturdays. The position ends May 31, 2027.

Qualifications

• Must be a current student at UT Austin
• Must be enrolled in at least 6 credit hours
• Detail-oriented and professional with strong customer service
• Collaborative and responsive to email and Teams

Responsibilities

• Attend MBA events on campus and manage setup, check-in, and breakdown
• Assist with event materials such as sign-in sheets and nametags
• Send event emails and SMS reminders; manage waitlists
• Track competitor events and contribute ideas
• Inventory management for promotional items
• Support the MBA recruiting strategy as needed

Skills

Detail-oriented

Professional

Self-starter

Customer service

Collaborative

Punctual

Time management

Organizational skills

Education

UT Austin student enrolled in at least 6 credit hours

Job description

Job Posting Title: MBA Events Marketing Student Assistant Position (Open to non-work study and work study)

Hiring Department: Red McCombs School of Business

Position Open To: All Applicants

Weekly Scheduled Hours: 19

FLSA Status: Non-Exempt from FLSA

Earliest Start Date: Jan 04, 2027

Position Duration: Expected to Continue Until May 31, 2027

Location: UT MAIN CAMPUS

Position Overview

We’re a welcoming team of curious, crafty, and disruptive thinkers. We know that an idea can come from anywhere and take many shapes and forms, especially in business. At Texas McCombs, we approach the MBA applicant and student journeys holistically, standing up a robust lead generation platform and nurturing relationships throughout the marketing and applicant funnel. This is who we are, and we are looking to add a student worker to our team.

Responsibilities

• Attend MBA events on campus and manage event setup, attendee check-in, and event breakdown
• Assist MBA Marketing & Admissions with administrative work including preparation of event materials such as sign-in sheets, nametags, program signage, and other collateral or event items
• Send event-related email and SMS communications to attendees with event updates and reminders and manage event waitlists
• Track and evaluate competitor event efforts and contribute ideas to the Marketing & Admissions team
• Assist team with inventory management, including receiving or restocking promotional collateral and swag
• Other duties as assigned that support the efforts of the Texas McCombs MBA recruiting strategy

Requirements and Skills

• Must be a current student at The University of Texas at Austin
• Must be enrolled in at least 6 credit hours
• Detail-oriented, professional, self-starter, excellent customer service skills
• Highly collaborative and embraces feedback
• Excellent time management and organizational skills
• Must be punctual and responsive to email and Teams messages
• Must be able to work at least 10 hours per week in person, with a max of 19 hours per week
• Must be able to work flexible hours as schedule will vary week to week based on the upcoming events schedule (including some evenings and Saturdays)

Preferred Qualifications

• Embraces feedback in the iterative process of publishing
• Highly collaborative, attends regularly scheduled team meetings and training sessions
• Excellent time management and organizational skills
• Strong writing and editing skills, with attention to detail
• Must be punctual and responsive to email and Teams messages
• Self-starter with strong initiative who can proactively pitch ideas and execute them independently

Career Competencies:

• Leverage existing digital technologies ethically and efficiently
• Articulate thoughts and ideas clearly and effectively in written and oral forms
• Demonstrate personal accountability, ability to learn from mistakes, and effective work habits, e.g., punctuality, working productively with others, and time workload

Hourly Rate: $12

Working Conditions: Work performed in standard office conditions Repetitive use of keyboard at a workstation Schedule Work Shift: 10 hours minimum, 19 hours maximum per week Some evenings and Saturdays required Position ends on May 31, 2027 Rehire eligible for Summer term based on performance

Employment Eligibility: Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

Retirement Plan Eligibility: Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and if this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.