Materials Specialist

El Paso Texas; El Paso (TX); On-site; USD 34,000 - 52,000; Full time

Job summary

The City of El Paso seeks a detail-oriented Inventory and Procurement Specialist to maintain stock, process requisitions, and coordinate with mechanics and vendors to ensure timely availability of parts and supplies.

Under supervision, you will prepare requisitions, monitor costs, post transactions, and help balance invoices, ensuring accuracy and compliance with purchasing policies. The role is on site and offers full-time municipal benefits.

Qualifications

• High School diploma or GED and 3 years of requisitioning, shipping, receiving or storing materials.
• Experience with inventory management and procurement processes.
• Ability to interact with mechanics, vendors and customers to source parts.

Responsibilities

• Maintain inventory of property and stock items; prepare requisitions and purchase complex stock.
• Evaluate needs, place and verify orders to maintain adequate stock levels.
• Serve customers at the service counter and process work orders for parts.
• Review inventory records, determine stock levels and coordinate with approved vendors.
• Prepare purchasing documentation, monitor costs, and post transactions to accounts.
• Verify parts, quantities and prices; balance invoices and generate reports.
• Balance petty cash per policy and ensure proper procurement card usage.
• Conduct physical audits and maintain accurate stock records.
• Store and issue automotive, aviation, maintenance and safety-related items; ensure safety and compliance.

Skills

Inventory management

Procurement

Vendor coordination

Customer service

Education

High School diploma or GED

Tools

Inventory database system

Computerized purchasing system

Job description

MOS Code: 0431 (Marine Corps), 2899 (Navy), 88H (Army), 2T311 (Air Force)

Education and Experience

• A High School diploma or GED or higher, and three (3) years of experience in requisitioning, shipping, receiving or storing materials, supplies, parts or equipment.

Licenses and Certificates

• Some positions may require a Texas Class "C" Driver's License or equivalent from another state.

Special Requirements

• Positions requiring a CDL or positions of a safety sensitive are subject to drug and alcohol testing in accordance with federal regulations.

Core Responsibilities

• Under general supervision, maintain inventory of property, prepare requisitions and purchase complex stock, allocate parts, tools, equipment and supplies; and/or manage inventory and warehouses, stockrooms and yards and equipment.
• Evaluate recurring material needs, and place, verify and receive orders to maintain adequate stock levels or acquire approved special items, including standard maintenance and repair work, as assigned.
• Provide service to customers by meeting customer demands for parts and supplies. Attend to service counter; take work orders for parts and issue parts as needed.
• Receive supply and service requests from departmental customers daily. Review inventory records and determine stock levels. Prepare, update and maintain stock records. Confer with mechanics to identify parts needed. Contact and work with approved vendors to identify price, quality, availability and shipment date. Order and reorder stock items ensure inventories of minimum acceptable quantities to support operating efficiency of various departmental units.
• Assist responsible procurement professionals as directed with searches for possible supply or service vendors to be reviewed and approved by them for addition to city acceptable sources list.
• Deliver or direct issuance and delivery of stock items. Utilize and read technical manuals and access computer programs to identify parts. Prepare, update, correct and maintain files of inventory database system to accurately reflect stock levels, and maintain related transaction records.
• Prepare required purchasing documentation, record expenditures, monitor supply and materials costs, and perform allied routine accounting and budget tracking functions, as assigned.
• Prepare purchase requisitions and orders to secure supplies and other materials. Post items and charge to accounts, organizational unit, vehicle, employee or other designated category appropriately.
• Verify that parts, quantity and price of materials ordered and received match invoices. Balance invoices and prepares computer audit spreadsheets. Process monthly billings, maintain accounting records and review budget. Generate re-order, receiving, inventory, and maintenance repair reports. File reports, purchase orders, requisitions, and work orders. Issue fuel delivery receipts. Review bid proposals to ascertain lowest bid meets specifications. Maintain accountability for monies under care. Charge departmental blanket replenishment and sanctioned spot purchases to city issued procurement card (P-Card) as authorized within prescribed spending limits following clearly defined policies and procedures. Assure petty cash is available to customers picking up or leasing/renting materials or equipment.
• Monitor, control and maintain property inventory, as assigned. Perform random physical audits and prepare analysis of inventory to identify and record stocks of parts and supplies in assigned area. Numerically mark items/apply control labels for inventory purposes.
• Store standard and specialized or complex items, including, but not limited to, those used for automotive maintenance, federally regulated aviation operations, maintenance and security, and airport rescue and fire fighting. Store custodial supplies, field and building maintenance materials, automotive parts including tires for maintenance of motorized vehicles equipment (off road heavy equipment, heavy and medium size trucks, agriculture and farm equipment). Receive, inspect, store and issue fuels, lubricants and oils. Assure compliance with materials specifications.
• Monitor inspection of fuel pumps for compliance with regulations and operability. Assist in taking samples of fuel for clean air testing. Compile and analyze stock usage, shipping times and prepare general and receiving reports. Perform maintenance duties related to equipment, inventory, facilities and grounds.
• Inspect goods delivered or returned for shipping or usage damage. Accept or reject in accordance with established procedures. Verify warranty repair or replacement coverage and document return shipments. Identify goods that need to be returned and ship items back for credit. Gather and deliver unserviceable equipment to salvage. Prepare department transfers of property. Shelve, stack and position stock in warehouses and stores. Keep warehouse, store, tools, equipment, facility, grounds and work area orderly, safe and clean.
• Monitor and conduct operations and cleanliness of storage facilities, as assigned. Determine physical layouts of areas and arrangements of shelving to best accommodate stock, receiving and unloading. Assist in solving problems associated with physical properties of structures and grounds. Keep equipment and tools, and work area orderly, safe and clean. Provide information to concerned staff regarding warehouse and supply policies and procedures. Assist in training new employees.
• May serve as designated leadworker, if assigned. Guide, monitor and train less knowledgeable employees. Schedule and assign work. Review and check work. Guide others in work processes. Recommend areas for employee skills improvement. Provide input to employee performance evaluation process.

Important Note

The required Supplemental Questions and answers are considered an examination component and will generate a score.

Per CSC Rules & Regulations, after review of the minimum qualifications for applicants that pass the Supplemental Questions exam, a passing score, combined with applicable seniority points and veteran points, will be used to create a list of candidates.

Applicants with foreign diplomas, transcripts, and degrees must have all documents translated and evaluated by an agency of the National Association of Credential Evaluation Services (NACES). Prior to submitting them to the Human Resources Department. Please visit www.naces.org/members for more information.