Materials Specialist

Ugajobsearch

Athens (GA)

On-site

USD 38,000 - 41,000

Full time

3 days ago

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Job summary

The University of Georgia Libraries’ Special Collections seeks a Materials Specialist to manage the high‑density storage vault, retrieve and deliver materials, and link items to CaiaSoft.

You will supervise student assistants, train staff, and ensure accurate data entry while supporting circulation via Alma and the Repository.

This full‑time position requires standing, ladders, and occasional evening shifts in a warehouse environment.

Qualifications

High school diploma or equivalent with 2 years of related experience.
Experience in library storage or special collections is preferred.
Ability to direct the work of student employees in a team environment.
Comfort with warehouse operations and safety practices.

Responsibilities

Shelves and densifies incoming and existing materials; assembles trays, labels, and shelves.
Accessions items into the CaiaSoft inventory database.
Retrieves, delivers, and reshelves requested materials; coordinates with the Repository and Main Library as needed.
Operates order picker, ladders, scissor lift, booktruck, and related equipment.
Hires, trains, and supervises student assistants for accessioning and circulation.
Assists with circulation requests and document delivery by confirming catalog entries in Alma.

Skills

Direct supervision of students

Customer service

Organization & prioritization

Safety practices

Data entry & reporting

Verbal & written communication

Team leadership

Warehouse equipment operation

Education

High school diploma or equivalent

Tools

CaiaSoft inventory system

Alma library catalog

Job description

Materials Specialist

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Please see Special Instructions for more details.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of your appointment and maintain eligibility without sponsorship throughout your appointment.

Posting Details

Posting Number S16063P

Working Title Materials Specialist

Department Libraries-Special Collections

About the University of Georgia Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university ( https://www.uga.edu/ ). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,200 faculty and more than 7,900 full-time staff. The University’s enrollment exceeds 44,000 students including over 33,000 undergraduates and over 11,000 graduate and professional students. Academic programs reside in 20 schools and colleges, including the newly established School of Medicine and the Victoria Kay Investor School of Nursing.

About the College/Unit/Department The UGA Libraries advance the University of Georgia’s mission by providing the best possible access to recorded knowledge, actively contributing to the success of students and faculty through teaching and research services provided in physical and virtual environments, exemplifying the University’s strategic priority to serve the people of Georgia and beyond, and upholding the University’s commitment to diversity and inclusion. A member of the Association of Research Libraries with 75 faculty librarians and archivists, 150 staff and nearly 200 student workers, the UGA Libraries receive more than three million visits per year on average and provide services at nine locations across the Athens campus, among them the Main Library, Miller Learning Center, McBay Science Library, Special Collections Libraries and Music, Art and Education branch libraries. The UGA Libraries offer nationally distinctive special collections related to Georgia’s history, politics, and public policy, and preserves one of the foremost media collections in public broadcasting. The UGA Libraries provide IT support for Georgia Library Learning Online ( GALILEO ), Georgia’s statewide virtual library initiative, and is home to the UGA Press and Georgia Review literary journal. Please visit libs.uga.edu for more information.

College/Unit/Department website libs.uga.edu

Posting Type

External Retirement Plan TRS

Employment Type

Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information Monday – Friday; 8 hours/day Advertised Salary $38,000-$41,400; offers will be commensurate with experience Posting Date 11/12/2026 Open until filled Yes Closing Date Proposed Starting Date 12/14/2026 Special Instructions to Applicants Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of your appointment and maintain eligibility without sponsorship throughout your appointment.

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu ).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02 .

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom .

Position Information Classification Title

Library Technician II FLSA Non-Exempt FTE 1.00 Minimum Qualifications High school diploma or equivalent and 2 years of related experience Preferred Qualifications

Position Summary

The Materials Specialist is responsible to the High-Density Storage Supervisor for performing a variety of tasks necessary for the efficient operation of the high-density storage vault in the Special Collections Libraries Building and Library’s remote storage facility (Repository). These tasks include retrieving and delivering collection materials; accessioning and shelving; linking materials to CaiaSoft, the inventory management system. The Materials Specialist also trains and supervises a team of student assistants.

Work will primarily take place in the Special Collections Libraries with occasional work at the Libraries’ off-campus storage facility known as the Repository. Work will be performed in a warehouse environment with order pickers, rolling staircases, ladders, pallet jacks, and scissor lifts. Some evening shifts are required.

Knowledge, Skills, Abilities and/or Competencies

Ability to direct the work of student employees in a team environment.
Demonstrated customer service attitude.
Skill in organizing and prioritizing work activities.
Knowledge of workflow ergonomics and safety practices.
Demonstrated ability to work successfully in a multi-task and team environment performing rotating tasks.
Ability to run reports and perform accurate computer data entry.
Effective verbal and written communication skills.
Ability to establish and maintain effective working relationships.
Demonstrated aptitude for supervising or directing the work of others.
Ability to work in a warehouse or other production environment and safely operating a one-ton truck and/or automated material handling equipment preferred.
Ability to operate an order-picker and/or scissor lift preferred.

Physical Demands

Standing for long periods of time.
Stooping, pushing, climbing ladders.
Lifting objects weighing up to 65 pounds.
Ability to perform tasks at heights of up to 35ft work from an order picker, scissor lift, or rolling staircase.
Rolling book trucks/dollies weighing up to 200 lbs. on a variety of surfaces including inclines.
Working with materials that may include dust, book mold, and other related contaminants.
Working in a low temperature (50 degrees), low humidity environment, as well as a high temperature environment (80 degrees).
Working at a computer for sustained periods of time.
Driving a state vehicle (maintaining a valid Georgia Driver’s License and safe driving record).

Duties/Responsibilities

Shelves and densifies incoming and existing materials including assembling cardboard trays, sorting, labeling, shelving and shifting collections; accessions items into the storage inventory management database CaiaSoft; retrieves, delivers, and reshelves requested materials; uses various equipment, such as an order picker, ladder, scissor lift, booktruck, and handtruck. Identifies endangered or damaged materials.

Percentage of time 50

Hires, trains, and supervises a team of student assistants on accessioning and circulating materials in the Special Collections Library Vault.

Percentage of time 20

Assists with incoming circulation and document delivery requests by confirming requests in the Libraries catalog Alma, circulating items in CaiaSoft, and scanning document delivery requests using overhead/flatbed scanners. Occasionally assists with circulation deliveries to the Repository and Main Library.

Percentage of time 20

Maintains flexibility and awareness of changes and needs in the department and Libraries by assuming similar duties and responsibilities as assigned.

Percentage of time 5

Contact Information

Recruitment Contact Name Sara Rountree

Recruitment Contact Email sararountree@uga.edu

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).