Grant Project Coordinator (Limited-Term)

University of Georgia; Ohio; On-site; USD 36,000 - 45,000; Full time

Job summary

The University of Georgia is seeking a Grant Project Coordinator (Limited-Term) to oversee digitization, transcription, metadata creation, and submission to the Digital Library of Georgia. The role includes supervising student workers and a graduate intern, and developing project-related social media content.

Located in Athens area, this two-year limited-term appointment may extend beyond the initial term depending on funding.

Qualifications

• Knowledge of archival collections and descriptive practices.
• Knowledge of AI handwritten text recognition tools.
• Fluency in Microsoft Office Suite and imaging software (e.g., Adobe Photoshop).
• Ability to supervise and train student assistants.
• Effective oral and written communication skills.
• Ability to direct the work of others in a team environment.
• Skill in organizing and prioritizing work activities.
• Demonstrated ability to perform detailed work with a high degree of accuracy and to work independently within a framework of assigned responsibilities.
• Demonstrated ability to work successfully in a multi-task and team environment performing rotating tasks.
• Demonstrated ability to be discrete and uphold the commitment to discretion and upholding privacy of records.
• Ability to gather data, compile information, and prepare reports.

Responsibilities

• Manage digitization, transcription, and metadata for the project.
• Oversee AI-assisted transcription and ensure accuracy of handwritten materials.
• Supervise digitization student workers and a graduate intern.
• Create social media and blog content related to the project.
• Coordinate with the Digitization and Data Coordinator and follow DLG submission guidelines.
• Adapt to changing needs within the department and project operations.

Skills

Archival knowledge & practices

AI handwritten text recognition tools

MS Office & imaging software

Supervise student workers

Oral & written communication

Team leadership

Organization & prioritization

Detail-oriented, accuracy

Multi-task & team collaboration

Discretion & privacy of records

Data gathering & reporting

Documentation & metadata creation

Education

High school diploma or equivalent

Job description

Grant Project Coordinator (Limited-Term)

Special Instructions for more details.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of your appointment and maintain eligibility without sponsorship throughout your appointment.

Posting Details

Posting Number: S16046P

Working Title: Grant Project Coordinator (Limited-Term)

Department: Libraries-Special Collections

About the University of Georgia: Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,200 faculty and more than 7,900 full-time staff. The University’s enrollment exceeds 44,000 students including over 33,000 undergraduates and over 11,000 graduate and professional students. Academic programs reside in 20 schools and colleges, including the newly established School of Medicine and the Victoria Kay Investor School of Nursing.

About the College/Unit/Department: The UGA Libraries advance the University of Georgia’s mission by providing the best possible access to recorded knowledge, actively contributing to the success of students and faculty through teaching and research services provided in physical and virtual environments, exemplifying the University’s strategic priority to serve the people of Georgia and beyond, and upholding the University’s commitment to diversity and inclusion. A member of the Association of Research Libraries with 75 faculty librarians and archivists, 150 staff and nearly 200 student workers, the UGA Libraries receive more than three million visits per year on average and provide services at nine locations across the Athens campus, among them the Main Library, Miller Learning Center, McBay Science Library, Special Collections Libraries and Music, Art and Education branch libraries. The UGA Libraries offer nationally distinctive special collections related to Georgia’s history, politics, and public policy, and preserves one of the foremost media collections in public broadcasting. The UGA Libraries provide IT support for Georgia Library Learning Online (GALILEO), Georgia’s statewide virtual library initiative, and is home to the UGA Press and Georgia Review literary journal. Please visit libs.uga.edu for more information.

College/Unit/Department website libs.uga.edu Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information M-F; 8 hrs/day; some evening and weekend work may be required Advertised Salary $40,500/yr Posting Date 11/09/2026 Open until filled Yes Closing Date Proposed Starting Date 12/07/2026 Special Instructions to Applicants Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of your appointment and maintain eligibility without sponsorship throughout your appointment.

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail]).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information Classification

Title: Digital Asset Mgmt Tech I FLSA Non-Exempt FTE 1.0 Minimum Qualifications: High school diploma or equivalent Preferred Qualifications.

Position Summary

The Grant Project Coordinator is responsible to the Digitization and Data Coordinator for the UGA Special Collections Libraries. This temporary, two-year position oversees and coordinates the Many Eyes on the Road to Revolution in Colonial Georgia project, which focuses on Georgia’s early history from 1732 to 1798. The position manages project activities including digitization, transcription, metadata creation and editing, submission of files to the Digital Library of Georgia (DLG), supervision of student assistants and a graduate student intern, and the development of project-related social media and blog content. The Special Collections Libraries provides collections storage, exhibition and event space, research and instruction rooms, staff workspace, and digitization facilities for UGA’s three special collections libraries: the Hargrett Rare Book and Manuscript Library, the Richard B. Russell Library for Political Research and Studies, and the Walter J. Brown Media Archive and Peabody Awards Collection. This position has a limited-term appointment that is expected to end two years after the start date. The position may be extended beyond the initial term, contingent upon continued funding.

Knowledge, Skills, Abilities and/or Competencies

• Knowledge of archival collections and descriptive practices
• Knowledge of AI handwritten text recognition tools
• Fluency in Microsoft Office Suite and imaging software (e.g., Adobe Photoshop).
• Ability to supervise and train student assistants.
• Effective oral and written communication skills.
• Ability to direct the work of others in a team environment.
• Skill in organizing and prioritizing work activities.
• Demonstrated ability to perform detailed work with a high degree of accuracy and to work independently within a framework of assigned responsibilities.
• Demonstrated ability to work successfully in a multi-task and team environment performing rotating tasks.
• Demonstrated ability to be discrete and uphold the commitment to discretion and upholding privacy of records.
• Ability to gather data, compile information, and prepare reports.

Physical Demands

Spending long periods of time at a computer, Ability to move boxes weighing approximately 40 pounds.

Additional Requirements

Is driving a responsibility of this position? No
Is this a Position of Trust? Yes
Does this position have operation, access, or control of financial resources? No
Does this position require a P-Card? No
Is having a P-Card an essential function of this position? No
Does this position have direct interaction or care of children under the age of 18 or direct patient care? No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No

Credit and P-Card Policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

• Manages digitization, transcription, and metadata for the project in collaboration with the Digitization and Data Coordinator, including overseeing proper handling of rare materials, scanning, quality control, and creation of metadata records. Adheres to the policies and procedures of the DLG when submitting files. Percentage of time 35
• Manages transcription process and quality control including use of AI tools, reading handwritten documents, and researching topics and events to ensure accuracy. Percentage of time 30
• Supervises digitization student assistants and graduate student intern by hiring, training, evaluating, and assigning and monitoring work. Percentage of time 20
• Creates social media and blog content about the project. Percentage of time 5
• Participates in library-wide communication by reading, responding to, and initiating information transmitted via GRAPEVINE (the Libraries’ listserv) and other communication tools, and appropriate library-wide or departmental meetings and asking questions, seeking clarification, or initiating discussion on library issues. Percentage of time 5
• Maintains flexibility and awareness of changes and needs in the Department and organization by assuming similar duties and responsibilities as assigned. Percentage of time 5

Contact Information

Recruitment Contact Name: Sara Rountree

Recruitment Contact Email: [e-mail]

Posting Specific Questions

* How did you find out about this position at the UGA Libraries? (Open Ended Question)

Required Documents

• Resume/CV
• Cover Letter