Materials Manager

Proliance Surgeons; Seattle (WA); On-site; USD 70,000 - 100,000; Full time

Job summary

Proliance Surgeons seeks a Materials Manager to oversee timely ordering, acquisition, and distribution of surgical supplies and products within budget. The role supports centralized inventory control and works closely with leadership and vendors to optimize pricing and availability.

The position requires orthopedic and/or OR experience, strong organization, and the ability to manage multiple tasks in a fast-paced clinical setting. Typically Monday–Friday with a standard daytime schedule.

Qualifications

• High School diploma or equivalent.
• 1-2 years related experience preferred.
• Orthopedic and/or OR experience/knowledge required; familiarity with ortho instrumentation and implants.
• Materials management or surgical supply chain experience preferred.
• Enviro experience strongly preferred.
• Experience working with vendor reps and loaner/consignment trays preferred.

Responsibilities

• Assures supplies and inventory are ordered expeditiously.
• Maintains appropriate level of inventory (PAR levels).
• Ensures timely purchase orders and acquisition of all supplies and products.
• Coordinates with leadership to obtain product and pricing information from vendors.
• Notifies leadership and vendors when problems arise and seeks solutions.
• Monitors vendor performance and discusses issues with leadership.
• Notifies appropriate personnel of back orders and shipping dates; seeks alternatives as needed.
• Records price changes in the system and notifies relevant staff.
• Practices infection control and standard precautions.
• Performs special projects, cost comparisons and product research as requested.
• Performs other duties as assigned.

Skills

Organizational skills

Communication

Problem solving

Computer literacy

Confidentiality/HIPAA

Multitasking

Records organization/reporting

Professional demeanor

Education

High School diploma / GED

1-2 years related experience

Orthopedic OR knowledge

Materials management experience

Enviromental experience preferred

Vendor relations & loaner trays experience

Job description

Position Summary

The Materials Manager is responsible for the timely ordering, acquisition and distribution of supplies and products including non-capital and capital inventory items within a total purchasing budget utilizing system software, inventory reports, and vendor negotiations. The Materials Manager provides a centralized distribution and control of supplies in addition to maintaining the Center’s inventory.

Work Schedule: Monday - Friday, 9am - 5:30pm or 10:30am - 7am

Key Duties and Responsibilities

The key duties and responsibilities of the Materials Manager include, but are not limited to:

• Assures supplies and inventory are ordered expeditiously.
• Maintains appropriate level of inventory (PAR levels) throughout the facility.
• Ensures timely purchase order, processing, and acquisition of all approved supplies and products, including non-capital and capital inventory items.
• Works collaboratively with leadership to meet with vendors to obtain product and pricing information.
• Notifies leadership and contacts vendors when problems arise and seeks solutions as needed.
• Monitors vendor performance on an ongoing basis and discusses any issues with leadership.
• Notifies appropriate personnel of back orders, shipping dates and seeks alternative vendors as appropriate.
• Records price changes onto system and notifies appropriate individuals as necessary.
• Practices infection control and standard precautions as instructed.
• Performs special projects, cost comparisons and product research as requested.
• Performed other duties as assigned.

Education/Experience

• High School diploma/GED or equivalent.
• 1-2 years related experience preferred.
• Orthopedic and/or OR experience/knowledge required - experience with ortho instrumentation, implants, and how a case comes together.
• Materials management or surgical supply chain experience preferred
• Envi experience strongly preferred
• Experience working with vendor reps and loaner/consignment trays preferred

Knowledge, Skills and Abilities

• Highly organized, self-directed, and comfortable owning a process start to finish
• Clear, professional communicator with surgeons, staff, and reps
• Problem solving skills
• Skill in using a computer
• Knowledge of applicable specialties
• Outpatient clinical organizational ability
• Ability to remove oneself personally from given situations, remaining objective
• Ability to exhibit cooperation, flexibility, and provide assistance when interfacing with patients, physician and staff
• Ability to multi-task
• Skill in organizing and reporting information that is accurate and complete
• Understanding of the need for and evidence of consistent respect for confidentiality/HIPAA
• Ability to maintain composure in stressful situations
• Skill in establishing and maintaining effective working relationships with all staff
• Ability to prepare records in accordance with detailed instructions
• Ability to communicate clearly
• Consistency and timeliness in attendance

Work Environment/Physical Demands

The work environment/physical demands described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable differently abled persons to perform the essential functions.