Materials Management Specialist II

Hughston Clinic; Phenix City (AL); On-site; USD 34,000 - 52,000; Full time

Job summary

Hughston Clinic is seeking an Inventory Specialist to manage replenishment for Pars, isolation areas and crash carts. You will monitor usage, perform cycle counts, and ensure accurate inventory in the central supply system using FIFO methods.

You’ll also handle receipts, substitutions, and invoice reconciliations. Responsibilities include generating reports, communicating with directors on obsolete stock, and supporting accounts payable to resolve discrepancies while providing frontline customer

Qualifications

• Two years’ experience in materials management, purchasing or medical supply.
• Must have a valid driver’s license and satisfactory MVR.
• Working knowledge of MS Office, specifically Excel.
• Negotiation and conflict resolution skills.

Responsibilities

• Perform inventory replenishment for Pars, isolation and crash carts.
• Distribute usage reports for assigned areas.
• Manage cycle counts and update inventory records.
• Communicate stock outs and back orders to leadership.
• Process inventory receipts and reconcile problem invoices.
• Coordinate with Accounts Payable to resolve discrepant invoices.

Education

High School Diploma or equivalent

Tools

Medhost

Job description

Manage and replenish inventory for assigned department Pars, isolation and crash carts. Reduce cost through supply usage monitoring and inventory control; improve internal customer service through well-managed supply replenishment cycles. Utilize the inventory management system to distribute usage reports and make recommendations based on the data. Perform cycle counts and manage material expiration dates using FIFO methodology. Reduce supply waste through timely redistribution of expiring inventory. Assist with the stock put away process in Central Supply. Perform the follow up activities for back orders. Provide order status update information to customers. Responsible for managing the update process for approved supply substitutes. Maintain the approved substitute list. Assist with the semi-annual inventory count process. Perform the inventory receipt and problem invoice reconciliation process.

POSITION RESPONSIBILITIES

• Perform the inventory replenishment process for assigned Pars, isolation, and crash carts.
• Distribute usage reports for assigned Pars.
• Communicate with Directors identifying inactive and obsolete inventory.
• Provide a monthly report to DMM.
• Perform weekly cycle counts for inventory positioned in assigned Pars.
• Manage and maintain the systematic locations for supply materials stored in assigned Pars.
• Responsible for labeling and organizing materials using the defined specifics of the color code process.
• Perform the inventory receipt process for all packages being delivered to Jack Hughston Memorial Hospital.
• Perform the invoice reconciliation process for problem invoices.
• Communicate with the accounting team to investigate problem receipts to ensure payment terms are being met.
• Provide customer service for all employees requesting supplies from the Central Supply Store Room.
• Take appropriate actions in response to internal phone customers.
• Responsible for managing and posting an approved material substitute list.
• Provides update information for back orders to Director(s) for assigned departments.
• Assist with a semi – annual inventory count.
• Provide inventory counts and data entry task.
• Assist with the stock put away process for Central Supply deliveries (FIFO).
• Communicate stock out situations for materials stored in assigned Pars (Allocations, back orders etc.).
• Provide substitute option using the approved substitute list or communicate recommendation for the supplier.
• Deliver direct charge items to assigned departments (non-stock purchase).
• Work with Accounts Payable to reconcile discrepant invoices that prohibit vendor payment (Assigned Departments).
• Break down boxes and transport boxes to the recycle bin using a set schedule for assigned days.
• Empty trash as needed
• Clean bins by performing routine dusting in central supply room and assigned department pars
• Deliver requisitioned store room items from internal customers
• Utilize Medhost to process special inventory issues.
• Close out daily pick tickets for par replenishments
• Data entry for requisitions as needed

POSITION REQUIREMENTS

Experience:

Preferred:

• Two (2) years’ experience working in materials management, purchasing or medical supply experience.

Education:

• High School Diploma or equivalent.

Preferred:

Special Qualifications:

Required:

• Must have a valid driver’s license and satisfactory Motor Vehicle Record (MVR).
• Working knowledge of MS Office Software, specifically Excel.

Preferred:

• Negotiation and conflict resolution skills

The Hughston Clinic, The Hughston Foundation, The Hughston Surgical Center, Hughston Clinic Orthopaedics, Hughston Medical, Hughston Orthopaedics Trauma, Hughston Orthopaedics Southeast and Jack Hughston Memorial Hospital participate in E-Verify. This company is an equal opportunity employer that recruits and hires qualified candidates without regard to race, religion, color, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.