Materials Management Coordinator II

QUEST DIAGNOSTICS INC; Baltimore (MD); Hybrid; USD 30,000 - 45,000; Full time

Benefits offered by this job

Day 1 Medical, dental & vision for FT

401(k) with company matchup to 5%

Annual incentive plans

Employee stock purchase plan

Career advancement opportunities

Education assistance

Job summary

Quest Diagnostics Inc. in Baltimore, MD is seeking a Materials Management Coordinator II to support sourcing of materials and services and provide administrative support for the Materials Management department.

The role operates Monday–Friday, 8:00 AM to 4:30 PM, with a pay range of $22.25–$33.37 per hour. Candidates with purchasing experience and strong Microsoft Office skills are encouraged, and a potential annual bonus may be offered based on performance.

Qualifications

• Two or more years of purchasing experience required.
• Medical and/or Materials Management experience preferred.
• Working knowledge of Microsoft Office programs (SharePoint, Word, Excel, PowerPoint).

Responsibilities

• Assist in the sourcing of materials and services as directed.
• Enter requisitions and stock requests into MM software (Direct Expense orders, Standing Orders, CapEx, Service contracts).
• Perform proper receiving procedures on incoming materials and complete inspection paperwork.
• Maintain reagent database in LIMS and ensure proper approvals before release of reagents to production.
• Organize and maintain onsite inventory stockrooms.
• Ensure reagents are organized and labeled in lab. Prepare critical reagent batches for QC testing.
• Reconcile receiving transactions and/or invoices with vendors, AP, and purchasing.
• Collaborate daily with Materials Manager, Procurement, Accounts Payable, Lab staff, vendors.
• Provide admin support for Materials Management and comply with policies.

Skills

Problem solving

Communication

Teamwork

Attention to detail

Education

Bachelor's degree (chemical/biological/clinical/medical laboratory science)

Associate degree (laboratory science/medical laboratory technology)

High school diploma or equivalent

Tools

Microsoft Excel

SharePoint

QuickBase

Job description

Job Description

Materials Management Coordinator II - Baltimore, MD, Monday to Friday, 8:00 AM to 4:30 PM

Responsible for assisting in the sourcing of materials and services and providing administrative support for the Materials Management department.

Pay range: $22.25 - $33.37 / hour

Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications obtained. Market and organizational factors are also considered. Successful candidates may be eligible to receive annual performance bonus compensation.

Benefits

We are proud to offer best-in-class benefits and programs to support employees and their families in living healthy, happy lives. Our pay and benefit plans have been designed to promote employee health in all respects – physical, financial, and developmental. Depending on whether it is a part-time or full-time position, some of the benefits offered may include:

• Day 1 Medical, supplemental health, dental & vision for FT employees who work 30+ hours
• Best-in-class well-being programs
• Annual, no-cost health assessment program Blueprint for Wellness®
• healthyMINDS mental health program
• Vacation and Health/Flex Time
• 6 Holidays plus 1 'MyDay' off
• FinFit financial coaching and services
• 401(k) pre-tax and/or Roth IRA with company match up to 5% after 12 months of service
• Employee stock purchase plan
• Life and disability insurance, plus buy-up option
• Flexible Spending Accounts
• Annual incentive plans
• Matching gifts program
• Education assistance through MyQuest for Education
• Career advancement opportunities
• and so much more!

Responsibilities

• Assist in the sourcing of materials and services as directed.
• Enter the requisitions and stock requests into the Materials Management software system as required (including but not limited to: Direct Expense orders, Standing Orders, CapEx, Service contracts, etc.)
• Perform proper receiving procedures on incoming materials and complete inspection paperwork as needed.
• Assist in maintaining an accurate reagent database in the Laboratory Information Management System, including performing receipt activities within the system and ensuring proper approvals are received prior to release of reagents to production.
• Assist in maintaining supplier material specification forms.
• Organize and maintain onsite inventory stockrooms.
• Ensure reagents placed in the lab are organized and labeled appropriately.
• Prepare critical reagent batches for the lab to QC test and use.
• Perform other reagent preparation tasks, such as aliquoting*, as needed
• Ensure the lab is stocked appropriately while checking for expired or improperly labeled reagents.
• Monitor and manage open orders and back orders to ensure material availability and timely receipt of merchandise. Keep requestors informed of order status.
• Reconcile receiving transaction and/or invoice discrepancies with vendors, accounts payable, and purchasing.
• Assist the Materials Manager in data collection and report preparation as needed.
• Daily collaboration with Materials Manager, Procurement, Accounts Payable, Laboratory Staff, External Vendors, etc.
• Provide administrative support for the Materials Management department as required.
• Comply with all applicable and current Materials Management, Services Management, Human Resources, Employee Health and Safety, Compliance, OSHA, CLIA, etc. policies and procedures.

Qualifications

Required Work Experience

• Two or more years of purchasing experience required.

Preferred Work Experience

• Medical and/or Materials Management experience preferred.

Physical and Mental Requirements

• Occasionally lift up to 70 lbs.
• May require extended periods of focus on a computer screen.
• May require extended periods of sitting or standing.
• Ability to manage stress.
• Capable of handling multiple priorities in a high-volume setting.

Technical / Job Specific Knowledge

• Working knowledge of Microsoft Office programs (SharePoint, Word, Excel, PowerPoint, etc.).
• Strong knowledge of Microsoft Excel preferred.
• Basic math skills and knowledge (addition, subtraction, multiplication, division).
• Basic knowledge of QuickBase preferred.

Skills

• Strong problem-solving skills.
• Strong communication skills (written and verbal).
• Strong record keeping/organizational skills.
• Strong teamwork skills.
• Ability to operate a computer, printer, copier, and other basic office equipment.

Work Environment

• Hybrid work schedule

Education

• Bachelor’s Degree B.A. or B.S. degree in chemical, biological, clinical or medical laboratory science, or medical technology from an accredited institution, or; Associate degree in laboratory science or medical laboratory technology from an accredited institute, preferred.
• High School Diploma or Equivalent (Required)

Languages

• English (Required)

Licenses and Certifications

• Accredited Purchasing Professional (APP), Certified in Inventory Management (CPIM), or Certified Supply Chain Professional (CSCP) (Preferred)

Quest Diagnostics honors our service members and encourages veterans to apply.

While we appreciate and value our staffing partners, we do not accept unsolicited resumes from agencies. Quest will not be responsible for paying agency fees for any individual as to whom an agency has sent an unsolicited resume.

Equal Opportunity Employer: Race/Color/Sex/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Vets or any other legally protected status.