Materials Coordinator M/F

VINCI Construction Grands Projets USA; Chicago (IL); On-site; USD 100,000 - 130,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

Vacation Leave

401(k) Matching Contributions

Employee Assistance Program (EAP)

Commuter Benefits Program

Parental Leave

ESOP

Professional Development & Training

Health and Wellness Spending Account

Job summary

VINCI Construction Grands Projets USA in Chicago is seeking a Materials Coordination Lead for the Design Build Red Line Extension project. You will schedule, review, and coordinate material documentation and test reports to ensure conformance with the contractor's Quality Management System and contract requirements for permanent materials and temporary use by CTA.

The role emphasizes collaboration with project teams, site visits, and enforcing Right First-Time quality while managing material

Qualifications

• Minimum of 5 years’ experience in the construction industry.
• Valid Driving License to drive in the state of Illinois.
• Ability to write and review reports, procedure manuals, processes.
• Ability to collect and review technical content of materials certificates and associated datasheets.
• Well organized, flexible, detail‑oriented and multi‑tasked.
• Knowledge and experience of working to FTA, IDOT, and ASTM standards.
• Proficiency in Microsoft Office.
• Proficiency in quality management through Document Control Systems.
• Ability to gather, analyze, evaluate, and take decisions based on facts.
• Can deliver reports in an objective, clear, and comprehensive manner.
• Has good interpersonal and communication skills.
• Is good at building relationships and can influence effectively.
• Can demonstrate initiative and resilience.
• Quality subject matter expertise and proven track record in Quality Control.

Responsibilities

• Apply project rules and be proactive in terms of Health and Safety when visiting site or at the office.
• Support the implementation of the Quality Assurance & Quality Control Processes on the project, particularly all processes related to the assurance of materials.
• Develop, manage, maintain, and supervise material tracking logs.
• Coordinate with the construction area managers and the project engineers to ensure materials documentation is received, logged, and uploaded to CTA’s Project Website per contract requirements, including product datasheets, certifications, and other required material submittals outlined in the technical specifications.
• Manage the Buy America Build America process.
• Review and technically interpret material test results.
• Coordinate with internal and external project teams for resolution of material‑related quality issues.
• Participate in pre‑activity meetings and regular progress meetings to develop understanding of current and upcoming work.
• Maintain QC document records and perform self‑audits of hard copy and electronic records.
• Build a good and collaborative relationship with all stakeholders, including the CTA Owner Representative Quality personnel.
• Promote WVTCP’s Right First‑Time culture by developing, sharing, and presenting Lessons Learned, Toolbox Talks, Quality Bulletins.
• Ensure the MIR/MT forms and supporting documents are compiled by the operations staff and report on any delinquent documents.
• Review MIR/MT forms for completeness, log and upload to CTA eBuilder site.
• Assist with follow‑up and close out of material‑related deficiencies.
• Participate in site walks focusing on material delivery, storage, and use.
• Participate with project closeout and punch list inspections and project meetings, as needed and as they relate to materials.

Skills

Report writing

Documentation control

Interpersonal communication

Analytical thinking

Project coordination

Quality management

Education

Bachelor’s degree in engineering or construction management

Tools

Microsoft Office

Document Control Systems

Job description

Project Overview

The Walsh‑VINCI Transit Community Partners (WVTCP) Joint Venture consisting of VINCI Construction Grands Projets and Walsh Construction has been selected to construct the $2.9 BN Design Build Red Line Extension (RLE) project – the largest civil construction contract ever awarded by the Chicago Transit Authority (CTA). The RLE Mainline Design‑Build (MDB) Project will extend the CTA’s Red Line by 5.6 mi, from the existing terminal at 95th/Dan Ryan south to 130th Street and Doty Avenue. As the Materials Coordination Lead on the $2.9 BN Red Line Extension Project (RLE) in Chicago‑Illinois, you will be responsible for scheduling, reviewing, tracking, and coordinating material documentation, including test reports, to demonstrate project conformance with the Contractor’s Quality Management System and Contract requirements related to permanent materials and materials put into place for temporary use by the CTA.

Responsibilities

• Apply the project rules and be proactive in terms of Health and Safety when visiting site or at the office.
• Support the implementation of the Quality Assurance & Quality Control Processes on the project, particularly all processes related to the assurance of materials.
• Develop, manage, maintain, and supervise material tracking logs.
• Coordinate with the construction area managers and the project engineers to ensure materials documentation is received, logged, and uploaded to CTA’s Project Website per contract requirements, including product datasheets, certifications, and other required material submittals outlined in the technical specifications.
• Manage the Buy America Build America process.
• Review and technically interpret material test results.
• Coordinate with internal and external project teams for resolution of material‑related quality issues.
• Participate in pre‑activity meetings and regular progress meetings to develop understanding of current and upcoming work.
• Maintain QC document records and perform self‑audits of hard copy and electronic records.
• Build a good and collaborative relationship with all stakeholders, including the CTA Owner Representative Quality personnel.
• Promote WVTCP’s Right First‑Time culture by developing, sharing, and presenting Lessons Learned, Toolbox Talks, Quality Bulletins.
• Ensure the MIR/MT forms and supporting documents are compiled by the operations staff and report on any delinquent documents.
• Review MIR/MT forms for completeness, log and upload to CTA eBuilder site.
• Assist with follow‑up and close out of material‑related deficiencies.
• Participate in site walks focusing on material delivery, storage, and use.
• Participate with project closeout and punch list inspections and project meetings, as needed and as they relate to materials.

Required Qualifications

• Minimum of 5 years’ experience in the construction industry.
• Valid Driving License to drive in the state of Illinois.
• Ability to write and review reports, procedure manuals, processes.
• Ability to collect and review technical content of materials certificates and associated datasheets.
• Well organized, flexible, detail‑oriented and multi‑tasked.
• Knowledge and experience of working to FTA, IDOT, and ASTM standards.
• Proficiency in Microsoft Office.
• Proficiency in quality management through Document Control Systems.
• Ability to gather, analyze, evaluate, and take decisions based on facts.
• Can deliver reports in an objective, clear, and comprehensive manner.
• Has good interpersonal and communication skills.
• Is good at building relationships and can influence effectively.
• Can demonstrate initiative and resilience.
• Quality subject matter expertise and proven track record in Quality Control.

Preferred Qualifications

• Bachelor’s degree in engineering or construction management.
• Experience relevant to transportation projects would be an asset.
• Experience in a similar role, e.g. lab manager, materials technician, etc., and knowledge of the Buy America Build America requirements would be an asset.
• Certified as a Quality professional, e.g. ASQ certification.

Salary Range

$100,000.00 to $130,000.00

Work Environment

• Required to stand, sit, walk, and/or climb stairs or ladders.
• Involves a dynamic and challenging work environment.
• Indoor and outdoor work in the hot and cold.
• Fast‑paced environment that may require long hours, including nights and weekends.
• Required to wear personal protective equipment (PPE) such as hard hats, safety glasses, and reflective vests when on‑site.

Physical Demands

• Must be able to lift 25 lb.
• Walking and standing while in‑office or on‑site.
• Occasional climbing on and off equipment and bending.

Benefits

• Medical, Dental & Vision Insurance
• Health Reimbursement Account (HRA)
• Vacation Leave
• Sick Leave
• Paid Holidays
• Company 401(k) Matching Contributions
• Employee Assistance Program (EAP)
• Commuter Benefits Program
• Parental Leave
• Term Life & AD&D Insurance
• Short & Long‑Term Disability Insurance
• Employee Stock Ownership Plan (ESOP)
• Professional Development & Training
• Health and Wellness Spending Account

Equal Opportunity Employer

VINCI Construction Grands Projets USA is an Equal Opportunity Employer, Disability/Veteran.