Materials Coordinator (ASC)

Atlas Healthcare Partners; Phoenix (AZ); On-site; USD 52,000 - 76,000; Full time

Job summary

Banner Surgery Center - University in Phoenix seeks a full-time procurement specialist responsible for maintaining anesthesia supplies and equipment for surgical procedures across multiple operating rooms. The role ensures timely availability for all scheduled surgeries and coordinates with department managers and vendors.

Key duties include managing daily cost and billing entries, evaluating supplier options, reducing waste, maintaining inventory records, and supporting maintenance schedules.

Qualifications

• High school diploma and 2-5 years of relevant work experience
• Excellent communication and organizational skills
• Proficient with commonly used office software

Responsibilities

• Coordinates procurement of routine and specialty supplies and equipment for surgical procedures.
• Receives requests for special equipment and procures them for the correct patient, procedure, date, and time.
• Maintains daily electronic billing of supply/implant entries and ensures accurate pricing.
• Supports cost containment and evaluates substitution options for supplies and instrumentation.
• Reviews delivery receipts and verifies cost, quantity prior to payment; coordinates with billing/auditing staff.
• Coordinates with supply chain and inventory systems to reduce freeform purchase orders.
• Maintains capital equipment inventory and coordinates preventive maintenance schedules.
• Vets new equipment and maintains par levels for all supply locations.
• Assists with physician preference cards and related record keeping.
• Performs other duties as assigned.

Skills

Communication skills

Organizational skills

Office software proficiency

Education

High school diploma

Associate or Bachelor’s degree preferred

Job description

Banner Surgery Center - University prides itself on its legacy of being the first ever outpatient surgery center in the United States. Located at McDowell and 12th St in Phoenix, part of University Medical Center, the surgery center offers exceptional care and outstanding customer service to patients and physicians in the heart of Phoenix This is a multispecialty ASC, currently specializing in 11 areas and offers seven operating rooms and 1 procedure room.

Full-Time

Position Summary

This position is responsible for procuring and maintaining adequate levels of anesthesia, routine and specialty supplies and equipment for surgical procedures. Handles the surgery center’s needs for all surgeries and procedures scheduled.

Essential Functions

• Coordinates procurement of routine and specialty supplies and equipment for surgical procedures. Handles the department's needs for are all surgeries and procedures scheduled.
• Receives requests for special equipment and/or supplies from the department managers and procures them for the correct patient, procedure, date, and time. Works with department managers and vendors to identify any supply or equipment conflicts.
• Maintains daily electronic billing of supply/implant entries and assures entries are processed and priced accurately. Reviews costs and supports medical and implant supply procurement for requested surgeries or procedures.
• Promotes and monitors cost containment. Compares and contrasts supplies and instrumentation for substitution and availability. May also participate in growth planning.
• Reviews delivery receipts for ordered supplies and equipment and verifies cost, quantity, etc. prior to payment. Works with billing and auditing staff to ensure that equipment/supplies are billed to the correct patient.
• Coordinates with Atlas supply chain team and inventory management system to reduce freeform purchase orders.
• Maintains a capital equipment inventory file/implant log and coordinate preventative maintenance schedules.
• Vets new equipment/instrumentation.
• Maintains inventory count sheets and par levels for all supply locations.
• Assists with maintenance of preference cards by working with Director of Nursing, and Operating Room Manager to ensure physician preference cards are accurate and utilized.
• Other duties as assigned.

Performs all functions according to established policies, procedures, regulatory and accreditation requirements, as well as applicable professional standards. Provides all customers with an excellent service experience by consistently demonstrating our core and leader behaviors each and every day.

NOTE:

The essential functions are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Specific tasks or responsibilities will be documented as outlined by the incumbent's immediate manager.

Minimum Qualifications

• Requires business, math and communication skills, knowledge and abilities as normally evidenced by a high school diploma and 2-5 years of relevant work experience.
• Must possess excellent communication and organizational skills.
• Must be proficient with commonly used office software and have the ability to learn and adapt quickly to new software.

Preferred Qualifications

• Requires skills and abilities typically attained with one year of medical/clinical/clerical experience; preferably in a hospital, ambulatory surgery center, or prior experience in customer service.
• The preferred candidate will possess knowledge of medical terminology and experience in a surgery area, materials management, or related area.
• Additional related education such as an associate or bachelor’s degree is preferred.

PHYSICAL DEMANDS/ENVIRONMENT FACTORS

OE - Typical Office Environment

• Requires extensive sitting with periodic standing and walking.
• May be required to lift to 20 pounds.
• Requires significant use of personal computer, phone and general office equipment.
• Needs adequate visual acuity, ability to grasp and handle objects.
• Needs ability to communicate effectively through reading, writing, and speaking in person or on telephone.
• May require off-site travel.