Materials Coordinator

Atrium Health; Winston-Salem (NC); On-site; USD 32,000 - 52,000; Full time

Job summary

Atrium Health is seeking an Inventory/Purchasing Associate for the Operating Room supply chain. The role focuses on processing purchase requests, maintaining par-stock, and ensuring accurate inventory across sites.

Responsibilities include coordinating with vendors, rotating stock, and resolving order issues while upholding safety and quality standards in a hospital environment.

Qualifications

• High school diploma with 1 year purchasing/receiving experience.
• Associate's degree preferred.
• Familiarity with inventory control and vendor coordination.

Responsibilities

• Process online purchase requests in PeopleSoft.
• Maintain OR par-stock and supplies in designated locations.
• Rotate inventory and conduct monthly cycle counts.
• Work with vendors to return obsolete supplies and manage recalls.
• Resolve order issues: backorders, price/invoice discrepancies.
• Maintain clean work areas and inventory databases.

Skills

Writing

Math

Computer skills

Communication

Detail oriented

Organizational skills

Multitasking

Material handling

Education

High school diploma

Associate's degree preferred

Tools

PeopleSoft

Job description

EDUCATION/EXPERIENCE: High School diploma or equivalent with one year experience in purchasing, shipping, or receiving materials. Associate's degree preferred. LICENSURE, CERTIFICATION, and/or REGISTRATION: N/A

ESSENTIAL FUNCTIONS:

• Performs accurate PeopleSoft on-line purchase requests while striving to adhere to the departmental budget. Works to control operating room costs and maintain optimum inventory levels.
• Ensures service specific, OR par-stock and generic supplies are properly maintained in designated locations for distribution throughout all sites in the Operating Room.
• Rotates all inventory, eliminates expired and unused supplies. Utilizes inventory skills to improve inventory turns. Conducts monthly inventory cycle counts. Works daily to keep the inventory database up to date and accurate for all current and newly added supplies.
• Works with vendors/distributors to return low usage, obsolete and/or overstocked supplies for exchange or credit. Helps to resolve manufacturer recalls as quickly as possible to promote patient safety. Obtains appropriate FDA approvals and any supplemental Medicare charge codes when necessary.
• Investigates and resolves any problems associated with orders: backorders, errors, miscommunication, lost shipments, price discrepancies and invoice discrepancies.
• Maintains clean and orderly work areas. Helps to organize and maintain all par stock locations within Surgical Services. Follows Joint Commission standards and Fire Marshall Requirements.
• Works as a team with co-workers to promote a cooperative work environment. Demonstrates and supports Lifewings and ICARE principles. Serves as a teacher and mentor to others.
• Schedules meetings with vendors and other hospital department managers, as needed. Ensures accurate and complete accounting of all incoming freight.
• Ensures prompt processing of items in the following order: perishable items, express packages, and ground deliveries.
• Additional job duties may require transport of other material throughout the facility including, but not limited to mail and linen.
• SKILLS/QUALIFICATIONS: Good writing and basic math skills Strong computer skills Solid oral, written and listening communication skills Detail oriented and strong organization skills Ability to multitask Ability to move supplies and materials
• WORK ENVIRONMENT: Possible exposure to infections and contagious diseases Potential exposure to hazards for electrical/mechanical/power equipment Subject to cuts from opening boxes Occasional exposure to unpleasant patient and unit elements Subject to many interruptions Occasional pressure due to multiple calls and inquiries Frequently works behind Red Line (Sterile Equipment). Required protective equipment: eye/face protection, OR greens, sterile/non-sterile gloves, shoe covers. Office, hospital and floor environment
• PHYSICAL REQUIREMENTS: 0% 35% 65% to to to 35% 65% 100% N/A Activity X Standing X Walking X Sitting X Bending X Reaching with arms X Finger and hand dexterity X Talking X Hearing X Seeing Lifting, carrying, pushing and or pulling: X 20 lbs. maximum X 50 lbs. maximum X 100 lbs. maximum