Materials Coordinator

Insight Global; Town of Barker (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading staffing agency is seeking a Material Coordinator in the Town of Barker, NY to manage day-to-day material control on an active construction site. The role involves ensuring accurate receipt, tracking, and staging of materials aligned with project schedules. Candidates should have experience in construction and material management, with strong attention to detail. Expectations include coordinating deliveries and maintaining accurate records to ensure operational readiness.

Qualifications

• Experience in construction site execution roles.
• Proven ability to maintain accurate material records.
• Familiarity with inventory accuracy checks and audits.

Responsibilities

• Coordinate inbound material receipts and ensure accuracy.
• Track materials using approved site hierarchy.
• Perform daily reconciliation of receipts versus expected deliveries.

Skills

Inventory management

Material coordination

RFID and barcode usage

Attention to detail

Job description

The Material Coordinator is responsible for day-to-day material control across receiving, inventory, laydown, staging, movement tracking, and field issue activities on an active construction site.

This role ensures materials are properly received, inspected, identified, tracked, stored, staged, and issued in alignment with project schedules, location controls, and installation priorities.

This is a site execution role with real accountability for receiving discipline, inventory accuracy, delivery control, and workfront readiness. The position is expected to reduce unplanned deliveries, lost material, untracked movements, damaged or unknown receipts, uncontrolled drop zones, and off-system workarounds through disciplined process execution and accurate system records.

Key Responsibilities

• Coordinate inbound material receipts, including scheduled deliveries, gate verification support, quantity checks, condition inspection, tagging, and immediate system entry.
• Maintain accurate material records in the designated system of record, including purchase order reference, vendor, serial or identifying reference, owner, status, and exact location.
• Support RFID, barcode, handheld scanner, and mobile workflow usage for receiving, movement tracking, audits, issue to subcontractors, and install verification where applicable.
• Track materials using the approved site hierarchy, including site, area, zone, laydown, position, staging, and point-of-use locations.
• Coordinate material movement from receiving to laydown, buffer staging, storage, and field issue in line with workfront readiness and installation sequence.
• Perform daily reconciliation of receipts versus expected deliveries and support weekly cycle counts, spot audits, and inventory accuracy checks for critical and high-risk materials.
• Identify, document, and elevate shortages, overages, damage, wrong items, unknown shipments, missing paperwork, and location discrepancies in real time.
• Maintain quarantine controls for damaged, mismatched, or unverified material until disposition is confirmed.
• Help enforce site material rules, including no receiving without system entry, no movement without update, no staging without workfront alignment, and no side tracking tools for in-scope material control activities.
• Coordinate closely with procurement, logistics, site supervision, yard personnel, warehouse support, field teams, and project controls to keep material flowing in a controlled and visible manner.