Materials Coordinator

The Rector & Visitors of the University of Virginia; Manassas (VA); On-site; USD 23,000 - 32,000; Full time

Job summary

The University of Virginia Community Health is seeking a Materials Coordinator to ensure timely distribution of supplies and support purchasing functions across hospital teams. You will manage inventory, process requisitions, stock locations, and maintain par levels while upholding safety and infection control standards.

Ideal candidates have a High School diploma, 3–5 years of supply chain experience in healthcare, and ability to learn inventory software.

Qualifications

• High school diploma or GED required.
• 3–5 years of relevant experience in healthcare supply chain.
• Ability to learn inventory control software and basic computer skills.

Responsibilities

• Distributes supplies according to hospital policy and procedures.
• Processes departmental requisitions electronically.
• Receives, processes returns, and maintains inventory par levels.
• Replenishes code carts and maintains supply databases.
• Keeps supply rooms organized and clean; supports safety training.

Skills

Communication

Teamwork

Stress management

Customer service

Education

High School Diploma or GED

Tools

PowerPoint

Microsoft Word

Excel

Job description

Materials Coordinator

Job Code: PU4535

Monday-Friday | 7am-3:30pm

ABOUT US

We are ushering in a new era of healthcare where achieving good health is just the beginning. At UVA Community Health, part of the world-class UVA Health academic health system, we are committed to caring for the whole person by building meaningful connections with our patients i in the local setting of UVA Health's community hospitals, outpatient locations, and provider offices. By combining our team's talent and expertise, the breadth of capabilities across the entire UVA Health system, and our dedication to community wellness, we are bringing expert care close to home.

As a member of the UVA Community Health team, individuals contribute to patient care decisions, support advanced medical technologies, and experience the satisfaction of making a difference in people's lives every day.

JOB TYPE

Classification: Non Exempt

Supervises Positions:

JOB SUMMARY

The Materials Coordinator facilitates the distribution of supplies in accordance with hospital and departmental policy and procedure. Serves as a purchasing/supply resource to hospital staff, as well as other areas as assigned. Some major job functions include but are not limited to:Maintains and stocks assigned supply locations.Processes departmental requisitions electronically.Receives, processes returns, and maintains par levels.Replenishments code carts.Maintains supply database to reflect items additions/deletions and par level adjustments.Ensures organization and cleanliness within inventory supply rooms.Maintains all required competencies.Performs other Materials Management functions as requested by the Supervisor.Maintains annual safety and infection control in-services in addition to educational hours to meet requirements.

QUALIFICATIONS

Education:

High School Diploma or GED required.

Experience:

3 - 5 years of relevant experience required. Previous healthcare experience preferred. Refer to the Life Support Training Policy for additional details.

Licensure:

N/A

Additional Skills/Requirements Required:

Ability to work in a stressful and fast paced environment resulting from unit demands. Ability to learn inventory control software system and basic computer skills. PowerPoint, Microsoft Word, Excel, Team oriented with good communication skills. Ability to clearly communicate verbally and in written form.

Additional Skills/Requirements Preferred:

Knowledge/experience in using pallet jack, dock board and hand trucks.

Competencies

• Communications: Interacts with external and internal customers in a positive and diplomatic manner.
  • Possesses good verbal and written communication skills.
  • Provides excellent customer service relating to supply chain functions and any special customer inquiries.
• Teamwork: Acts as a liaison to all departments which require the services of Supply Chain Operations.
  • Acts as a department liaison for customer service, providing assistance with resolving customer inquiries and troubleshooting product requisitions, purchase orders, and billing, as appropriate.
  • Conducts product research and sourcing.
  • Handles vendor backorders, product returns and recalls, and communicates product information and changes.
• Compliance: Ensures compliance to all department, hospital, Corporate, and Joint Commission policies/recommendations.
  • Ensures compliance in market facilities through education and guidance from Supply Chain leaders.
  • Maintains competency according to departmental policies, procedures, protocols, and mandatory education requirements.
• Administrative Support: Ensures accurate management of product inventory for the facility.
  • Counts and replenishes inventory using available technology.
  • Assists with inventory management by stocking shelves, rotating stock, cycle counts, and physical inventory.
  • Cleans, prepares, and replenishes specialty carts, kits, and equipment, if applicable.
  • Receives all incoming freight from UPS, FedEx, and other common carriers.
  • Prepares and ships outgoing freight.
  • Uses computer systems, including handhelds, within Supply Chain Operations.

The incumbent may be asked to perform additional duties as assigned.

PHYSICAL DEMANDS

Physical Demand Code

Medium to Heavy Physical Demand: The job requires constant standing, frequently walking, and bending/stooping. Proficient communicative, auditory, and visual skills. Attention to detail and ability to write legibly. Ability to lift/push/pull 100 lbs. For any weight over 35 lbs., use Safe Handling Equipment. This job description may not include all assigned duties, responsibilities, or aspects of the job described. It may be amended at any time at the sole discretion of UVA Community Health.

OTHER

• May require the use of safety equipment, such as HEPA mask, for infection prevention: Yes

• On call responsibilities as directed: No

• Ability to travel between campus buildings, remote facilities, and out of town as needed: Yes

The base compensation range for this role is $16.59 - $23.39 hourly.

Individual compensation will be determined by the selected candidate's qualifications, previous work experience, and/or education. Please note that the pay range does not include any applicable incentive compensation programs such as shift differentials, clinical ladders, and other incentives that may be available for those in eligible positions.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.