Materials Buyer-Planner

Lenmar Consulting Inc; Madison (WI); On-site; USD 69,000 - 80,000; Full time

Job summary

Lenmar Consulting Inc. in Madison, WI seeks a Senior Materials Buyer-Planner to own end-to-end procurement for materials, components, and services.

You will drive material availability, coordinate planning strategies, and lead cross-functional collaboration to support production needs. The role requires 7–10+ years in planning/procurement, strong SAP/ERP experience, and the ability to mentor junior planners.

Qualifications

• Bachelor’s degree in supply chain, business, or related field.
• 7-10+ years of planning, procurement, inventory, or manufacturing experience.
• Experience with SAP or ERP systems; strong data management.
• Ability to mentor and lead junior planners and cross-functional teams.

Responsibilities

• Serve as the SME for end-to-end management of purchased materials and services.
• Coordinate material flow strategies to support production and requirements.
• Lead phase-in/phase-out planning for new products and engineering changes.
• Translate production requirements, forecasts, MRP signals, and lead times into actionable PO and planning strategies.
• Identify potential shortages and develop recovery plans to maintain supply continuity.
• Maintain SAP planning parameters and supplier lead times, MOQs, order multiples, safety stock.
• Collaborate with Materials Management, SIOP, Operations, Warehouse, and Engineering.
• Track and optimize supplier performance and drive improvements in availability and reliability.
• Manage purchase orders and ensure accurate pricing, quantities, and delivery terms.
• Communicate forecasts and delivery requirements to suppliers and obtain confirmations.
• Own supplier qualification and onboarding in collaboration with Quality and Engineering.

Skills

Analytical thinking

Problem solving

Self-motivated

Critical thinking

Education

Bachelor's degree in supply chain, business, or related field

Tools

SAP

Job description

Rate $50-$58/hour

The materials buyer planner senior serves as the site subject matter expert (SME) for the end-to-end management purchased materials, components, and services, ensuring uninterrupted material availability to support production and business requirements. The materials buyer-planner senior owns and coordinates materials flow strategies for assigned to drive continuous improvement initiatives to ensure supply continuity and service levels.

Key Responsibilities

• Serves as the first point of escalation for junior materials buyer planners to resolve supplier issues, materials shortages and other day to day opportunities that may disrupt supply continuity.
• Mentor Other Materials Buyer-planners As Required By Materials Manager.
• Lead phase-in and phase-out planning for new products and engineering changes.
• Translate production requirements, forecasts, MRP signals, inventory levels, lead times, and safety stock requirements into actionable purchase orders and material planning strategies.
• Identify potential material shortages before they impact production and develop recovery plans to maintain supply continuity.
• Monitor and maintain updated SAP planning parameters (i.e. including supplier lead times, minimum order quantities, order multiples, safety stock levels, and other material planning data).
• Partner with Materials Management, SIOP, Operations, Warehouse, Engineering, Quality, and other cross-functional teams to ensure material availability and support production requirements.
• Maintain visibility of current and projected material availability for assigned commodities and components.
• Drive achievement of 100% material availability at the required point of use by proactively identifying, communicating, and escalating supply risks before they disrupt operations.
• Create, maintain, and manage purchase orders for assigned materials and services.
• Ensure purchase orders accurately reflect approved pricing, quantities, delivery schedules, payment terms, freight terms, and other commercial requirements.
• Communicate purchase orders, revisions, cancellations, forecasts, and delivery requirements to suppliers, and obtain acknowledgement of supplier commitments.
• Monitor open purchase orders from placement through receipt, expediting, deferring, rescheduling, or canceling orders as business requirements change.
• Maintain accurate purchase order dates, supplier commitments, and related procurement records within SAP.
• Ensure purchasing activities comply with established procurement policies, controls, and approval requirements.
• Retain ownership of assigned purchase orders until materials or services have been delivered and successfully received by the facility.
• Serve as the primary operational contact for assigned suppliers.
• Communicate forecasts, demand changes, delivery expectations, performance expectations, and other business requirements to assigned suppliers.
• Monitor supplier performance.
• Lead supplier performance reviews and recovery plans and facilitate scorecard communication, conduct performance reviews, develop corrective action plans.
• Identify, evaluate, and support the development of new suppliers and alternative sources for assigned materials and commodities.
• Support RFQ/RFP activities, supplier quotation analysis, and source-selection.
• Support supplier qualification and onboarding activities in collaboration with Quality, Engineering, Operations, and other stakeholders.
• Identify opportunities for supplier consolidation, dual sourcing, localization, lead-time reduction, cost reduction, and overall supply chain improvement.
• Maintain accurate supplier pricing within purchase orders and SAP records.
• Investigate and resolve pricing discrepancies.
• Track supplier price changes, communicate material cost impacts to Supply Chain leadership, and ensure all pricing changes are appropriately reviewed and approved before implementation.
• Own the coordination and resolution of discrepancies involving purchased materials, working with Receiving, Warehouse, Quality, Finance, and suppliers to resolve issues and prevent recurrence.
• Drive improvements in supplier reliability and inventory performance.
• Lead escalation efforts for critical shortages and supply disruptions.
• Investigate supplier invoice discrepancies and resolve three-way match exceptions involving purchase order, receipt, and invoice transactions.
• Maintain accurate purchasing and planning master data, including supplier lead times, minimum order quantities, order multiples, purchasing units of measure, pricing, acknowledgements, and other information required for effective material management.

Education

Bachelor’s degree in supply chain, business, or related field preferred.

Experience

7-10+ years of planning, procurement, inventory, or manufacturing experience.

Preferred Skills

• Working knowledge of ERP systems, preferably SAP.
• Strong analytical and problem-solving skills.
• Ability to work with minimal supervision from materials management
• Critical thinking to find solutions to improve site materials management operations.