Material Management Administrative Assistant

Hyundai Rotem; Palmdale (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Hyundai Rotem USA is seeking a detail-oriented Material Coordinator on-site at the Kinkisharyo facility in Palmdale, CA. You will verify incoming materials, support joint receiving activities with Kinkisharyo, and track inventory while managing damaged or missing records.

Responsibilities include audits of shipments, data entry of logs, and coordination with quality and procurement to resolve shortages promptly.

Qualifications

• Read and reconcile packing lists, BOMs, and shipping docs.
• Maintain accurate material logs and inventory records.
• Proficient in MS Office and ERP/WMS data entry.

Responsibilities

• Collaborate with Kinkisharyo on joint material receiving and verification, including unpacking domestic and overseas components.
• Perform quantity and discrepancy checks against packing lists, BOLs, POs, and BOMs.
• Document and report shortages, damaged or non-conforming items to internal teams and partners.

Skills

Reading packing lists

Documentation & record-keeping

MS Office proficiency

Education

High School Diploma with logistics training

Associate Degree in Supply Chain or related field

Tools

ERP/WMS systems

Job description

Hyundai Rotem USA is seeking a detail-oriented and reliable Material Coordinator to support our passenger rail manufacturing project. Based on-site at the Kinkisharyo facility in Palmdale, CA, this position is responsible for performing joint material receiving verification and auditing with client/partner teams (Kinkisharyo), tracking incoming shipments, managing remaining inventory, and handling damaged or lost material records.

The ideal candidate possesses strong organizational skills, hands-on material/inventory coordination experience, and a collaborative mindset to thrive in a joint-operational, multi-organizational environment.

Key Responsibilities

Joint Material Receiving & Verification

• Joint Receiving & Verification: Collaborate directly with Kinkisharyo personnel to unpack, and verify incoming domestic and overseas rail components, outfitting material boxes, and hardware.
• Quantity & Discrepancy Checks: Perform thorough physical quantity counts and quality checks against packing lists, bills of lading, purchase orders, and Bills of Materials.
• Defect & Discrepancy Reporting: Promptly identify, document, and report any material shortages, damage, or non-conformances to both internal management and partner counterparts.

Material Data Management & Tracking

• Data Entry & Documentation: Maintain, update, and manage all material logs, packing lists, receiving records, and inventory databases in a timely and accurate manner.
• Missing Parts Tracking: Assist in tracking, logging, and resolving shortage lists (squawks/snags) for missing or replacement parts.

Inventory & Material Control

• Warehouse & Inventory Accuracy: Maintain accurate inventory counts through regular physical audits and cycle counts in designated warehouse and line-side racking areas.
• Status Reporting: Provide clear visibility on current material availability and remaining stock balances to internal management and project leads.
• Discrepancy & Damage Logging: Identify, document, and report damaged, non-conforming, or missing items immediately during joint receiving audits or inventory counts.
• Lost Material Tracking: Track missing parts/shortages (squawks/snags) and maintain comprehensive records of lost or damaged items for replacement tracking and claims processing
• Discrepancy Resolution Support: Coordinate with quality, procurement, and supplier management teams to facilitate quick replacement or resolution of non-conforming/damaged materials.

Qualifications

Technical Skills:

• Ability to accurately read and reconcile packing lists, shipping documents, part numbers, and Bills of Materials (BOM).
• Proficiency in MS Office (Excel, Outlook, Word) and experience with Inventory Management Systems or ERP/WMS database entry.
• Strong documentation and record-keeping skills for receiving audit logs, damaged material records, and inventory tracking reports.

Experience

Prior experience as a Material Coordinator, Inventory Control Specialist, receiving clerk, or logistics coordinator in a manufacturing environment (rail transit, aerospace, heavy machinery, or automotive industry preferred)

Teamwork & Demeanor

Strong interpersonal and cross-organizational communication skills; proven ability to collaborate effectively with client/partner representatives in a co-located facility.

Screening

Must successfully pass background checks, drug screenings, and physical capability evaluations.

Required Education

• Education: High School Diploma (or equivalent) with relevant logistics/material control training and 2+ years of hands-on experience, OR an Associate Degree in Supply Chain, Business, or a technical field.

Preferred Qualifications (Desired, Not Required)

• Prior work experience in the Rail Transit / Rolling Stock industry.
• Bilingual proficiency in English and Korean is a strong plus.