Material Coordinator

D.H. Pace Company, Inc.; Olathe (KS); Hybrid; USD 45,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

401(k) with match

HSA & FSA

Employee discounts

Competitive pay

Job summary

DH Pace Company, Inc. is seeking a Material Coordinator to join our Nationwide Service Team in Olathe, KS.

You will manage material purchasing, item data, and supplier coordination for national accounts, ensuring the right materials reach the right place at the right time. Responsibilities include placing POs, tracking orders, and maintaining ERP data while coordinating with Sales, Project Management, and Production.

Qualifications

• Some college coursework preferred (business, supply chain, project management, or related).
• 1–3 years in purchasing, material coordination, inventory, or related role.
• Experience with any ERP system; IFS is a plus.
• Strong attention to detail and organization across multiple programs and deadlines.
• Clear, professional communication with suppliers and internal teams (Sales, Project Management, Production, Logistics, Accounting).
• Proficiency in Microsoft Office, especially Excel.
• Interest in project management and process improvement.

Responsibilities

• Place and track purchase orders for national account CapEx programs.
• Support program management with status updates and logistics coordination.
• Support dock and door programs for national accounts.
• Manage hotlist distribution and damage follow-up.
• Monitor vendor and supplier performance, including delivery, quality, and lead times.
• Create, issue, and follow up on purchase orders, confirming pricing and delivery dates with suppliers.
• Process requisitions from Sales, Project Management, and Production, and obtain and compare supplier quotes.
• Track open orders and expedite late shipments.

Skills

ERP experience

Excel proficiency

Vendor management

Attention to detail

Communication

Education

Some college coursework

Equivalent experience welcome

Tools

IFS ERP

Job description

The DH Pace Company is a family-owned and privately held business with annual sales over $1 billion through 60+ offices located across the continental United States. The Company is an industry leader in the distribution, installation, maintenance, and repair of a complete range of commercial, industrial, and residential door, docking and security products. In 2026, DH Pace is celebrating its 100 th anniversary in business.

Hybrid Work Eligibility | 100 Years in Business | Advancement Opportunities

DH Pace Company, Inc. is hiring an Material Coordinator to join our Nationwide Service Team in Olathe, KS.As a Material Coordinator on our National Accounts Material Management team, you'll make sure the right material gets to the right place at the right time. You'll execute and maintain material purchasing, item data, and supplier coordination for our National Accounts dock equipment, dock door, and hollow metal (HM) programs, supporting our national customers.

What You'll Do

• Place and track purchase orders for national account CapEx programs
• Support program management with status updates and logistics coordination
• Support dock and door programs for national accounts
• Manage hotlist distribution and damage follow-up
• Monitor vendor and supplier performance, including delivery, quality, and lead times

Hollow Metal & Production Support

• Purchase materials for HM CapEx and HM stock programs
• Create and maintain items in the ERP, including locations, cycle counts, min/max levels, and labels
• Resolve receiving issues such as over/under shipments, RMAs, and vendor credits
• Support HM production setup, including shop coordination and material planning
• Track supplier performance and flag concerns to leadership

Related Administrative Duties

• Create, issue, and follow up on purchase orders, confirming pricing and delivery dates with suppliers
• Process requisitions from Sales, Project Management, and Production, and obtain and compare supplier quotes
• Track open orders, expedite late shipments, and keep internal stakeholders informed
• Reconcile receipts against POs and packing slips, and work with Receiving and Accounts Payable to resolve invoice discrepancies
• Process RMAs, returns, and supplier credits through completion
• Maintain accurate item master, pricing, and supplier records
• Prepare reports and trackers on open POs, supplier performance, and program status
• Keep purchasing documentation organized and audit-ready
• Respond to internal and supplier inquiries, join team and supplier meetings, and contribute to SOPs and process improvements

What You Bring

• Some college coursework preferred (business, supply chain, project management, or a related field); equivalent experience welcome
• 1–3 years in purchasing, material coordination, inventory, project coordination, or a related role
• Experience with any ERP system; IFS is a plus
• Strong attention to detail and organization across multiple programs and deadlines
• Clear, professional communication with suppliers and internal teams (Sales, Project Management, Production, Logistics, Accounting)
• Proficiency in Microsoft Office, especially Excel
• Interest in project management and process improvement

Nice to have:

Familiarity with dock equipment, overhead doors, hollow metal, or door hardware; experience with National Account or rollout programs.

Primarily office-based in a climate-controlled setting, with some exposure to the warehouse environment. Ability to lift 50 lbs. Minimal to no travel.

What We Offer

• Comprehensive medical, dental, and vision coverage — available your first full month
• Generous paid time off plus paid holidays and floating holidays
• Company-paid life insurance, short-term disability, and long-term disability
• 401(k) with employer match
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options
• Voluntary benefits including supplemental life and critical illness coverage
• Employee discounts for you and your immediate family
• Competitive compensation with annual performance reviews

Successful completion of employment verifications, background check, drug screen, and driving record (if applicable) required in advance of hire.

DH Pace Company, Inc. does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of DH Pace Company, Inc. without a prior written search agreement will be considered unsolicited and the property of DH Pace Company, Inc. Please, no phone calls or emails.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

DH Pace is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age disability, protected veteran status, genetic information, or any other status protected by applicable federal, sate, or local law.