Material Coordinator

Oil Authority; Charleston (WV); Hybrid; USD 85,000 - 120,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

TC Energy in the United States is seeking a Material Coordinator to provide end-to-end coordination of project materials across the lifecycle, partnering with Project Management, Engineering, Supply Chain, and Construction to ensure materials are available for safe, timely execution.

The role involves reviewing BOMs, preparing MRFs, SAP requisitions, expediting shipments, maintaining the Material Status Report, and coordinating with Expeditors and Warehouse teams to meet RAS dates and quality

Qualifications

• Bachelor's degree in a technical field.
• 8+ years' experience in materials management, project management, or construction management.
• Ability to provide leadership and mentorship to less experienced team members.
• Ability to work independently and effectively in a large, geographically diverse organization.
• Ability to read and interpret engineering drawings, Bills of Material, and other technical documents.
• Familiarity with API and ASME material specifications.
• Deep understanding of basic materials procurement processes.
• Understanding of the project life cycle.
• Experience with Microsoft desktop software, including Windows, Word, Excel, and PowerPoint.
• Experience with SAP, SharePoint, and Power BI is an asset.

Responsibilities

• Coordinate end-to-end materials management across the project lifecycle.
• Review BOMs with Project Engineer to identify TC-supplied materials and milestones.
• Prepare Material Request Forms (MRF) and convert approved MRFs into SAP requisitions.
• Request quotes, engage Project Engineer, and manage supplier submittals.
• Monitor Material Status Report and inform Project Manager of delivery risks.
• Expedite critical components and ensure timely delivery to meet project deadlines.
• Coordinate with Expeditors, Warehouse, and field teams to support RAS dates.
• Maintain documentation including MTRs, certificates, and drawings.
• Identify surplus materials for transfer or inventory recovery.

Skills

Leadership & mentoring

Independent work capability

Reading drawings & BOMs

Project lifecycle understanding

Procurement knowledge

SAP/SharePoint/Power BI (asset)

Education

Bachelor's degree in a technical field

Tools

SAP

SharePoint

Power BI

Job description

At TC Energy, we are proud to connect the world to the energy it needs. Guided by our values of safety in every step, personal accountability, one team and active learning, we deliver the critical energy that North America and the world rely on while balancing reliability, affordability and sustainability.

Join us. Connect to what matters.

The Opportunity

Reporting to the Manager, Material Coordination, the Material Coordinator provides end-to-end coordination of project materials across the project lifecycle. The role partners with Project Management, Engineering, Project Controls, Supply Chain, Logistics, and Construction stakeholders to plan material requirements, coordinate procurement activities, monitor material status, and resolve delivery issues. The primary accountability is ensuring materials are available when and where they are needed to support safe, efficient, and timely project execution.

What you'll do

• Review Bill of Material (BOM) with the Project Engineer to identify TC-supplied materials. Typical milestones include:
• 30% design: long-lead equipment and materials.
• 60% design: commodity items with longer lead times.
• 90% design: readily available bulk or commodity items.
• IFC and beyond: capture any missing items.
• As directed by the Project Engineer for projects that do not require third-party design.
• Prepare the initial Material Request Form (MRF) for Project Engineer approval. The MRF includes:
  • Material Master, if known.
  • Material description and quantity.
  • Project charge code.
  • Delivery location, per the Project Manager.
  • Required delivery date, per the Project Manager.
  • Requirements for third-party inspection (3PI).
  • Send the approved MRF to Supply Chain to request a quotation or bid.
  • Request quotes or bids from the Buyer and engage the Project Engineer for approval.
  • Request a new SAP Material Master when required.
  • Convert the approved MRF and quote into an SAP requisition.
  • Receive vendor submittals, including MTRs, certificates, and drawings, from the Buyer and route them to the Project Engineer for approval.
  • Send approved vendor submittals to the Document Controller for appropriate handling.
• Review the Material Status Report (MSR) with the Expeditor weekly or biweekly and work with the Expeditor to proactively inform the Project Manager of delivery risks.
• Monitor PO completion and work with the Buyer to close and decommit POs progressively.
• Provide the field-based construction team with relevant documentation.
• Enter Goods Receipts for all items.
• Enter requisitions to adjust requisitioned quantities based on actual quantities received, where applicable, such as pipe footage.
• Reorder materials to address quality issues or shortages identified by the field-based construction team and Expeditor, as applicable.
• Incorporate material lead-time estimates from Supply Chain and develop a schedule for placing material orders in time to meet the project schedule.
• Review technical drawings with a high level of attention to detail.
• Coordinate design deliverables from Project Engineering or the Engineering Service Provider (ESP) to Supply Chain to support timely Requests for Quotation (RFQs) and subsequent awards according to the Material Matrix schedule.
• Work with the Materials Management and Warehouse teams to identify available inventory and/or surplus materials.
• Create SAP reservations for materials in inventory, based on design Bills of Materials provided by Project Engineering.
• Monitor and assist with expediting critical components.
• Work with project disciplines, including Engineering, Purchasing, Expediting, Logistics, Warehousing, Fabrication, and Construction, to update the Material Status Report with quantities, timelines, and material locations.
• Help locate documents and records, including Material Test Records (MTRs), associated with project materials and required to support construction and commissioning activities.
• Resolve material discrepancies involving quantities, quality, or supporting documentation within the applicable functional groups.
• Work with Expeditors to anticipate material issues, including late deliveries, shortages, or damage, and develop and execute recovery plans.
• Ensure supplier and fabricator deliveries are expedited on a predetermined schedule so required-at-site (RAS) dates are met.
• Instruct the Warehouse to release and issue materials to the Fabricator, from the Fabricator to the site or laydown yard, and ultimately to the Construction Contractor.
• Coordinate physical receipt of materials at the Warehouse, project site or laydown yard, Fabricator, and/or Construction Contractor.
• For materials delivered directly to TC warehouses, coordinate with warehouse personnel who typically enter the Goods Receipt.
• Identify surplus materials for transfer to inventory and/or Investment Recovery.

Minimum Qualifications

• Bachelor's degree in a technical field
• 8+ years' experience in materials management, project management, or construction management.
• Ability to provide leadership and mentorship to less experienced team members.
• Ability to work independently and effectively in a large, geographically diverse organization.
• Ability to read and interpret engineering drawings, Bills of Material, and other technical documents.
• Familiarity with industry standards for material specifications, including API and ASME.
• Deep understanding of basic materials procurement processes.
• Understanding of the project life cycle.
• Experience with Microsoft desktop software, including Windows, Word, Excel, and PowerPoint.
• Experience with SAP, SharePoint, and Power BI is an asset.

To remain competitive, support our high-performance culture and allow for more flexibility in the way we work, we offer a hybrid work model and flexible dress code for our eligible office-based workforce in Canada, the U.S. and Mexico. #LI-Hybrid

About our business

We are a leader in North American energy infrastructure, spanning Canada, the U.S. and Mexico. For over 75 years, we have proudly connected the world to the energy it needs. Every day, we move more than 30 per cent of the natural gas used across the continent and connect LNG exports to global markets, powering communities and industries. Complemented by strategic ownership and low-risk investments in power generation, our infrastructure delivers affordable, reliable and sustainable energy across North America. Our field operations span seven Canadian provinces, 34 U.S. states and seven Mexican states. Together, we strengthen the connections that deliver the energy the world relies on-every day.

TC Energy is an equal opportunity employer and participates in the E-Verify program supervised by the US government. We welcome applications from all qualified individuals regardless of race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. We are also committed to providing accommodations throughout the recruitment process. Applicants requiring accommodations or accessible formats are encouraged to contact us at [e-mail] for support.

All applicants must have legal authorization to work in the country where the position is based, without restrictions. Background screening is required for all positions, which may include criminal and/or credit checks. Offers may be extended at a different level or job title that best aligns with the successful candidate's qualifications.

Learn more

Visit us at TCEnergy.com and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates.

Thank you for considering TC Energy in your career journey.