Material Control Coordinator

BW Papersystems; Phillips (WI); On-site; USD 42,000 - 64,000; Full time

Job summary

BW Papersystems, part of the Barry-Wehmiller Group, seeks a Material Control Coordinator to ensure critical parts reach customers quickly and minimize downtime for corrugated equipment.

You will coordinate internal resources to meet a 10-day delivery target, monitor stock levels, and communicate across internal teams and with customers to resolve issues promptly while maintaining accurate inventory records.

Qualifications

• High School Diploma or equivalent.
• Strong written and verbal communication.
• Proficient in Microsoft Excel.
• Excellent people and relationship-building skills.

Responsibilities

• Update Customer Service Representatives on order progress and status.
• Monitor and manage stock levels of parts for the corrugated equipment.
• Process customer orders from around the world with a 10-day delivery goal.
• Communicate with internal teams and customers to resolve issues quickly.
• Maintain notes on order status in the inventory system for accuracy.
• Respond to customer emails promptly; participate in rotating inbox duties.
• Stay calm and focused in a fast-paced, multi-demand environment.
• Verify received items against purchase orders and update inventory counts.
• Stay informed about engineering changes affecting parts inventory and adjust orders.
• Support customers with parts needs, including legacy systems.

Skills

Communication skills

People skills

Problem solving

Customer relationships

Education

High School Diploma or Equivalent

Tools

Microsoft Excel

Job description

About Us

BW Papersystems, part of the Barry-Wehmiller Group, builds capital equipment that transforms paper into products for consumers - every day, around the world. We offer innovative technologies, service and parts, and years of global experience in corrugating, finishing; slitting and packaging; stationery; bookbinding and security documents. Customers rely on our machines to produce and convert items such as corrugated boxes, folding cartons, passports, notebooks, copy paper, board, and coated and other specialty papers. For more information, visit bwpapersystems.com.

Barry-Wehmiller is a diversified global supplier of engineering consulting and manufacturing technology for the packaging, corrugating, sheeting and paper-converting industries. By blending people-centric leadership with disciplined operational strategies and purpose-driven growth, Barry-Wehmiller has become a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world.

Job Description

As a Material Control Coordinator at BW Papersystems, you would ensure critical parts are quickly delivered to customers, minimizing downtime for their corrugated equipment. You would serve as a vital link between customer needs and our parts fulfillment process, coordinating internal resources to meet our 10-day delivery target. You will need to prioritize deadlines, communicate clearly, and maintain composure which is integral to our customer satisfaction and operational success.

Job Responsibilities

• Update Customer Service Representatives regularly on order progress and status to ensure alignment between customer expectations and delivery timelines.
• Monitor and manage stock levels of parts for corrugated industry equipment, identifying when reordering is necessary.
• Process customer orders for parts from around the world, with the goal of fulfilling most orders within 10 days.
• Communicate effectively with both internal teams and external customers to resolve problems quickly and keep all parties informed.
• Maintain detailed notes on order status in the inventory tracking system to ensure accurate information is always available.
• Check and respond to customer emails in a timely manner, participating in the rotation for managing the shared inbox.
• Remain calm and focused in a fast-paced environment with multiple simultaneous demands and activities.
• Verify received items against purchase orders and maintain accurate inventory counts.
• Stay informed about engineering or product changes that affect parts inventory and adjust ordering accordingly.
• Support customers with parts needs for equipment, including legacy systems that may be decades old, ensuring minimal downtime for their operations.

Education and Experience Requirements

• High School Diploma or Equivalent
• Strong written and verbal communication skills
• Comfortable navigating Microsoft Excel
• Must have excellent people skills
• Must have good problem-solving skills
• Proficient in customer relationship building

At Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. We know that our differences often can bring about innovation, excellence and meaningful work—therefore, people from all backgrounds are encouraged to apply to our positions. Please let us know if you require reasonable accommodations during the interview process.

Barry-Wehmiller is an equal opportunity employer. M/F/D/V This organization uses E-Verify.

Applicants may be subject to pre-employment screening which may include drug screening, reference checks, employment verifications, background screening and/or skills assessments.

Company

BW Papersystems