Material and Production Coordinator

PeopleShare by PROMAN; Pottstown (Montgomery County); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Paid time off

Health benefits

Long-term career opportunities

Collaborative team environment

Job summary

PeopleShare by PROMAN is seeking a detail-oriented Material & Production Coordinator for our Pottstown facility. This role focuses on purchasing, inventory management, and coordinating production operations to keep fabrication on schedule.

Ideal candidates have steel industry experience, strong organizational skills, and the ability to liaise with vendors, project managers, and shop staff in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• Experience in the structural steel fabrication or steel construction industry.
• Experience with material purchasing, inventory control, or production coordination.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Typing speed of 40+ words per minute.
• Strong attention to detail and numerical accuracy.
• Experience performing material takeoffs and hardware counts.
• Strong written and verbal communication skills.

Responsibilities

• Review project requirements and generate material orders based on project drawings, detailing information, and production schedules.
• Reserve and purchase steel, hardware, consumables, paint, and related materials.
• Obtain pricing, compare suppliers, and negotiate costs to maintain project budgets.
• Track orders and delivery schedules to support production deadlines.
• Verify vendor confirmations and maintain accurate purchasing records.
• Ensure material availability to prevent production delays and cost escalation.
• Prepare production documentation including material pull lists, parts lists, nesting lists, and production prints.
• Coordinate with project managers and leadership regarding project material needs and schedule requirements.

Skills

Organizational skills

Vendor coordination

Attention to detail

Numerical accuracy

Communication skills

Multi-tasking

Education

High school diploma

Associate degree in Business Administration

Bachelor's degree in Construction Management

Tools

Microsoft Word

Excel

Outlook

Job description

Material & Production Coordinator -Structural Steel

Pottstown, PA | Full-Time | Day Shift / Office Hours
Salary: $60,000 - $85,000 per year (Based on Experience)

About the Opportunity

A growing structural steel fabrication and construction company is seeking a detail-oriented Material & Production Coordinator to support purchasing, inventory management, and production operations. This role is essential to ensuring materials are ordered accurately, delivered on schedule, and available to support fabrication and project timelines.

The ideal candidate will have experience in the structural steel industry, strong organizational skills, and the ability to coordinate with vendors, project managers, and production personnel in a fast-paced environment.

Schedule

• Full-time
• Monday-Friday
• Day shift / standard office hours
• Occasional overtime as needed to support production schedules

Compensation & Benefits

• $60,000 - $85,000 annually, depending on experience
• Paid time off
• Health benefits (if applicable)
• Stable, growing company with long-term career opportunities
• Collaborative team environment

Key Responsibilities

Material Purchasing & Vendor Management

• Review project requirements and generate material orders based on project drawings, detailing information, and production schedules
• Reserve and purchase steel, hardware, consumables, paint, and related materials
• Obtain pricing, compare suppliers, and negotiate costs to maintain project budgets
• Track orders and delivery schedules to support production deadlines
• Verify vendor confirmations and maintain accurate purchasing records
• Ensure material availability to prevent production delays and cost escalation

Inventory Management

• Monitor and update steel inventory daily
• Allocate stock materials to active projects when appropriate
• Maintain minimum inventory levels for consumables, hardware, and production supplies
• Track inventory movements and ensure inventory records remain accurate

Production Coordination

• Work closely with the Production Manager to align purchasing activities with fabrication schedules
• Communicate material delivery timelines and potential delays
• Prepare and provide production documentation including:
  • Material pull lists
  • Parts lists
  • Nesting lists
  • Production prints and supporting documentation
• Assist in preparing information required for fabrication and shop production
• Review and verify production files for accuracy before release

Project & Systems Administration

• Maintain accurate project and material tracking information within company systems
• Record order information, suppliers, delivery dates, and material status updates
• Organize and save project documents in designated company locations
• Coordinate with project managers and leadership regarding project material needs and schedule requirements

Team Communication

• Collaborate with project management, production, vendors, and ownership
• Provide timely updates regarding material availability, lead times, and purchasing concerns
• Support company operations through effective problem-solving and coordination

Qualifications

Required

• High school diploma or equivalent
• Experience in the structural steel fabrication or steel construction industry
• Experience with material purchasing, inventory control, or production coordination
• Proficiency in Microsoft Word, Excel, and Outlook
• Typing speed of 40+ words per minute
• Strong attention to detail and numerical accuracy
• Experience performing material takeoffs and hardware counts
• Strong written and verbal communication skills

Preferred

• Associate's or Bachelor's degree in Business Administration, Finance, Supply Chain, Construction Management, or a related field
• Experience with steel fabrication software, nesting software, or inventory management systems
• Purchasing and vendor management experience within the steel industry

Skills & Abilities

• Strong organizational and multitasking abilities
• Ability to accurately interpret fabrication and production information
• Excellent negotiation and vendor relationship management skills
• Strong analytical and problem-solving capabilities
• Ability to perform calculations involving measurements and fractions
• Ability to coordinate multiple priorities and deadlines simultaneously
• High level of accountability and attention to detail

Work Environment

• Primarily office-based with regular interaction in a fabrication shop environment
• Exposure to manufacturing and production operations
• Occasional visits to production areas and outdoor locations
• Ability to sit for extended periods while using computer systems and office equipment

What Success Looks Like

• Ensure materials are ordered accurately and on time
• Maintain accurate inventory records
• Prevent production delays caused by material shortages
• Support efficient fabrication operations through effective coordination
• Maintain detailed project documentation and purchasing records
• Build strong relationships with suppliers and internal teams
• Consistently meet project schedules and budget expectations

PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.