Master Scheduler

Advance Venture Partners, LLC.; United States; Remote; USD 34,000 - 49,000; Full time

Benefits offered by this job

Fully remote

Home office stipend

Medical, dental, vision

Job summary

Midi Health is seeking an experienced Master Scheduler to join our virtual care team. This role supports clinicians by building and adjusting schedules across time zones using AthenaHealth, while maintaining meticulous documentation and clear communication.

The position is fully remote in the United States, offering a 40-hour workweek, a Sunday-Thursday schedule, and a $30/hour compensation with full benefits. Visa sponsorship is not available at this time.

Qualifications

• Minimum of 1 year experience in a digital healthcare company.
• Five+ years as a Clinical Scheduler building clinician schedules in AthenaHealth.
• Experience using AthenaHealth (Athena) for scheduling across multiple time zones.
• Strong attention to detail and ability to manage multiple queues.

Responsibilities

• Process clinician time off, schedule changes, and Clinician Hub requests per guidelines.
• Update availability, administrative blocks, and recurring adjustments.
• Manage patient rescheduling workflows resulting from schedule updates.
• Maintain accurate documentation and ticket categorization.
• Prioritize requests by urgency and patient impact; escalate barriers promptly.
• Cross-train across scheduling work-streams and provide coverage as needed.
• Support urgent scheduling, schedule building, queue flexing, and special projects.

Skills

Digital healthcare experience

Clinical scheduling

AthenaHealth proficiency

Time zone scheduling

Attention to detail

Tools

AthenaHealth

Job description

Master Clinical Scheduler @ Midi Health:

Who we are:

Midi Health is the only comprehensive virtual care clinic for women in midlife navigating perimenopause, menopause, and other common midlife health challenges. Our platform provides care designed by experts, scaled by technology, and delivered by trained and compassionate clinicians.

We accept most major PPO insurance products, and we offer convenient access to clinical care through telehealth visits, 24/7 messaging, and responsible prescribing of medications, supplements, and other therapies.

We’re passionately focused on improving the symptoms of women’s midlife hormone change because the current system too often leaves women misdiagnosed and undertreated. At Midi, we’re changing that.

Where we’re based:

We are an entirely virtual company, so employees can live anywhere in the United States.

Who you are:

Midi is seeking an experienced Master Scheduler to join our cutting edge healthcare start-up. This is a rare opportunity to start at the ground level of a fast-growing healthcare practice. We offer a flexible work schedule and 100% remote environment.

Core Responsibilities

• Process clinician time off, schedule changes, and Clinician Hub requests following established guidelines.
• Complete assigned queue expectations, updating availability, administrative blocks, and recurring adjustments.
• Manage patient rescheduling workflows resulting from schedule updates.
• Maintain accurate documentation and ticket categorization.
• Prioritize requests by urgency and patient impact, maintaining ownership through resolution and escalating barriers promptly.

Cross-Functional Responsibilities

Team members may be cross-trained and assigned across Scheduling work-streams based on business need, volume, coverage, and demonstrated proficiency. This may include:

• Urgent Scheduling Support: Manage urgent callouts, disruptions, and time-sensitive patient rescheduling.
• Schedule Building: Build and maintain schedules, templates, appointment durations, and ramp schedules, auditing for accuracy.
• Queue Flexing & Coverage: Adapt dynamically across queues and provide backup support during PTO, volume spikes, or launches.
• Special Projects & Learning: Support onboarding/offboarding, process testing, cleanups, and ongoing cross-training.

Note: Scheduling Specialists are expected to maintain proficiency across multiple workflows, with primary assignments shifting based on operational demand.

Minimum Requirements:

The qualified candidate will have experience in the following:

• Minimum of 1 year experience working for a digital healthcare company is required
• Minimum of five (5) years as a Clinical Scheduler building clinician schedules in AthenaHealth
• 5+ years using AthenaHealth (Athena) required
• Proficiency in scheduling across multiple time zones
• Strong attention to detail

Hours: The scheduling commitment for this role is as follows: Sunday through Thursday, 9:30am - 6pm PST.

What we offer:

• Compensation: $30/hour, non-exempt
• Full Time, 40-hour work-week
• Fully remote, work from home opportunity with a work-from-home monthly stipend
• Benefits (medical, dental, vision, 401k)

#LI-MB1

At this time, Midi is unable to provide visa sponsorship. All Candidates must be authorized to work in the United States without current or future sponsorship needs.

Midi Health is an Equal Opportunity Employer. We are committed to pay equity and ensure that all qualified applicants receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. Our compensation philosophy is based on fair, objective criteria and the impact of the role, regardless of an applicant’s salary history.

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