Marketing & Studio Operations Assistant

Archinect; Chicago (IL); Hybrid; USD 60,000 - 70,000; Full time

Job summary

ParkFowler Plus Employer in Chicago, IL seeks a Marketing & Studio Operations Assistant with at least 3 years of experience. This full-time, hybrid role supports leadership and marketers, managing studio functions, marketing content, and events.

The ideal candidate combines design sensibility with strong organization, communication, and proficiency in Adobe CC and MS Office. Chicago residents encouraged to apply.

Qualifications

• Minimum 3 years’ experience in similar settings within an Architecture or Engineering firm.
• Bachelor’s degree in Marketing, Communications, Journalism, Graphic Design or related field.
• Knowledge of Architecture or Engineering marketing strategy, business development, and RFQs/RFPs.
• Strong interpersonal, verbal, and written communication skills.
• Excellent organizational skills and attention to detail.
• A joyful and proactive approach to problem-solving.
• A design sensibility and an appreciation for thoughtful architecture, art, and culture.
• Proficiency with Microsoft Office applications.
• Proficiency with Adobe Creative Cloud, including InDesign, Acrobat, and Photoshop.
• Willingness to attend events related to the growth of the firm; occasional travel may be required.
• Candidates must be living in the Chicagoland area and be able to commute to office.

Responsibilities

• Coordinate proposals, presentations, and materials for marketing and RFQ/RFP processes.
• Support studio operations including calendars, meetings, and office systems.
• Assist with content creation and marketing materials for firm exposure.
• Oversee materials library, office supplies, and onboarding.
• Coordinate events, travel, and guest reception as needed.

Skills

Proposal & Presentation

Content Creation

Calendar & Scheduling

Office & Operations

Marketing coordination

Communications

Education

Bachelor’s degree in Marketing, Communications, Journalism, Graphic Design

Tools

MS Office

Adobe Creative Cloud

InDesign

Photoshop

Job description

Marketing & Studio Operations Assistant

ParkFowler Plus Employer

Chicago, IL, US

Sun, Aug 30 '26 Posted On

$60,000 - $70,000 annually Pay:

ParkFowler Plus is seeking a dynamic Marketing & Studio Operations Assistant with at least 3 years of experience. This full-time, hybrid role is built for someone who is interested in aligning creativity and communication with administration and operational acumen to support a design-focused firm.

Working directly with Studio Leadership and the Marketing Advisory Committee, this role will be responsible for the management of the general studio functions and support of marketing efforts, including driving firm awareness, building brand recognition, tracking business development, and producing marketing content and deliverables to bolster these efforts. This position requires superb organization and management of multiple projects with differing deadlines and timelines.

The ideal candidate is a proactive self-starter that: anticipates needs before they're voiced, exercises discretion and diplomacy, and brings a design sensibility to everything from the materials library to a project proposal.

The roles and responsibilities include, but are not limited to:

Marketing Assistant (50%)

• Proposal & Interview Support: Coordinate and produce high-quality proposals, presentations, and submission materials; capture new data obtained during procurement process to maintain a current and accurate portfolio
• Collaborator Coordination: Perform outreach to other consultants or team members; gather and organize materials for integration into proposals; research and maintain list of local and national consultants for potential teaming opportunities
• Content Creation: Assist with the production of firm-wide materials such as brochures, presentations, and project sheets, upholding and refining best-practices to ensure accuracy and consistency
• File & Folder Manager: Maintain clear and intuitive folder structures and work with the larger team to store and locate files and materials
• Forecast Management: Forecast and regularly maintain a firm-wide marketing calendar of deadlines, events, conferences, and speaking engagements

Executive Assistant (25%)

• Calendar Ownership: Manage calendars for the Studio Leadership by filtering requests, resolving conflicts, and protecting focus time, while coordinating alongside the broader studio
• Meeting Coordination: Schedule and confirm internal/external meetings; assign and filter meeting rooms by size and need; manage and organize full staff meetings; coordinate staff events, catering needs, and Lunch-and-Learn programming (with leadership); support AV/IT needs
• Inbox & Correspondence Support: Help prioritize correspondence and track follow-ups (as needed) to help keep Studio Leadership ahead of deadlines; daily management of the studio email inboxes
• Discretion & Confidentiality: Handle exposure to sensitive data appropriately; reconcile business expenses and corporate cards
• Anticipatory Support: Proactively flag needs before they are asks with the ability to maintain composure amidst shifting priorities

Studio Manager (25%)

• Onboarding Coordination: Manage new employee setup including, desk assignment, business card creation/facilitation, information capture, and office orientation
• Office Supply Management: Own the inventory and replenishment of office supplies
• Materials Library: Maintain and organize the materials library, upholding and refining studio systems and standards, and updating products and materials as needed
• Office Move Coordination: Work closely with Studio Leadership to support the logistics and transition plan for an upcoming relocation
• Guest Coordination: Work with the larger studio to coordinate and greet guests/visitors as needed, ensuring registration, access, and check-in coordination

General Requirements

• Minimum 3 years’ experience in similar settings or roles within an Architecture or Engineering firm
• Bachelor’s degree in a relevant field, including but not limited to Marketing, Communications, Journalism, Graphic Design
• Knowledge of Architecture or Engineering marketing strategy, business development, and proposal processes (RFQs/RFPs)
• Strong interpersonal, verbal, and written communication skills
• Excellent organizational skills and attention to detail
• A joyful and proactive approach to problem-solving
• A design sensibility and an appreciation for thoughtful architecture, art, and culture
• Proficiency with Microsoft Office applications
• Proficiency with Adobe Creative Cloud, including InDesign, Acrobat, and Photoshop
• Willingness to attend events related to the growth of the firm, including conferences, workshops, classes, etc. Occasional travel may be required
• Candidates must be living in the Chicagoland area and be able to commute to office