Marketing & Resource Development Assistant

The Boys & Girls Clubs of the Brazos Valley; Bryan (TX); On-site; USD 17,000 - 22,000; Part time

Job summary

The Boys & Girls Clubs of the Brazos Valley is seeking a Resource Development Assistant to support fundraising, donor stewardship, community engagement, and marketing across three site locations. This role ensures database integrity, coordinates local events, and expands marketing assets to advance the organization’s development goals and youth outcomes.

It combines administrative duties with public-facing outreach, helping with partnerships, storytelling, and donor recognition across the Brazos

Qualifications

• High School diploma or GED required; degree in nonprofit management, marketing, communications, business admin, or related field preferred.
• Exceptional written and verbal communication skills with storytelling and professional correspondence.
• Photography and editing skills; basic to advanced camera operation experience with photo editing software preferred.
• Proficient with Google Workspace and Microsoft Office; CMS experience is a plus.
• Experience tracking metrics or navigating donor CRM/database systems preferred.
• Ability to organize workloads, multitask across three sites, and work part-time.
• Valid State Driver’s License, clean driving record, and reliable transportation.

Responsibilities

• Donor stewardship: draft and mail thank-you letters, organize donor recognition perks, and coordinate seasonal/birthday cards.
• Gift processing and data management: input contributions, track sponsorships, and update donor records in CRM.
• Administrative support for campaigns; generate baseline giving reports; assist leadership with sponsorship solicitation.
• Coordinate local fundraising partnerships and promotions with regional businesses with Dir of Marketing & RD.
• Represent the Club at community events, networking opportunities, and public outreach.
• Assist with planning and scheduling engaging digital media content across social channels; coordinate CMS updates.
• Gather member success stories and impact reports for marketing and fundraising collateral.
• Provide logistics support for multi-site events and operations.

Skills

Communication

Storytelling

Photography & Editing

CMS familiarity

Database experience

Organization & multitasking

Driver’s license & transportation

Education

High School diploma or GED

Degree in nonprofit management/marketing preferred

Tools

Canva

CMS (Content Management System)

Google Workspace

Microsoft Office

Job description

Tips: Provide a summary of the role, what success in the position looks like, and how this role fits into the organization overall.

Job Summary

Overview

The Resource Development Assistant supports the multi-site fundraising, donor stewardship, community engagement, and marketing initiatives of the Club. This position plays a vital administrative and public-facing role across three designated site locations, ensuring database integrity, executing localized fundraising events, and expanding marketing assets to advance the organization’s strategic development goals and priority outcomes.

Duties:

Donor Stewardship & Database Integrity

• Stewardship Execution: Assist with comprehensive donor stewardship efforts, including the prompt drafting and mailing of thank-you letters, organizing donor recognition perks, and coordinating seasonal or birthday cards to build long-term donor loyalty.
• Gift Processing & Data Management: Maintain absolute data integrity by accurately inputting contributions, tracking sponsorship pledges, and updating constituent records within the donor management database/CRM system.
• Administrative Support: Provide general administrative support for ongoing campaigns, generate accurate baseline giving reports, and assist leadership with sponsorship solicitation and donor cultivation activities.

Community Partnerships & Marketing Outreach

• Fundraising Partnerships: Coordinate, schedule, and promote local profit shares and community fundraising partnerships with regional businesses and corporate allies in collaboration with Dir of Marketing & RD.
• Corporate Relations: Support operational relationship-building efforts through scheduled administrative touches and collaborative preparatory work for site visits with current and prospective corporate partners.
• Public Ambassadorship: Represent the Club professionally at community events, local networking opportunities, outreach initiatives, and public tabling opportunities to champion youth development.

Digital Media & Impact Storytelling

• Social Media Management: Assist with the collaborative planning, creation, graphic design, and scheduling of engaging digital media content across all approved social media channels.
• Website Management: Manage standard website updates, event landing pages, and general digital content blocks to maintain current operational visibility in coordination with Dir of Marketing & RD.
• Impact Documentation: Proactively collect, write, and develop member success stories, multi-site testimonials, and localized impact reports for use in diversified marketing, newsletters, and fundraising collateral in alignment with Dir of Marketing & RD.

Multi-Site Operations & Logistics

• Logistical Support: Assist with event preparation, execution logistics, and localized operational errands, including signage pickup, post office runs, and multi-site supply transportation.
• Productive Environment: Maintain consistent, open communication with club leadership and actively participate in designated operational staff meetings.

Requirements

• Education: High School diploma or GED required; individuals currently pursuing or holding a degree in non-profit management, marketing, communications, business administration, or a related field are highly preferred.
• Communication: Exceptional written and verbal communication skills with a strong aptitude for storytelling, proofreading, and professional correspondence.
• Photography & Editing: Basic to advanced knowledge of camera operation and photography techniques; experience with photo editing software preferred.
• Technical Proficiency: Demonstrated proficiency with Google Workspace (Docs, Sheets, Drive, Excel) and Microsoft Office Suite; familiarity with graphic design tools (e.g., Canva) and web content management systems (CMS) is a distinct advantage.
• Database Experience: Prior experience tracking metrics or navigating database systems/CRM platforms is highly preferred.
• Logistical Management: Proven ability to organize workloads, multitask efficiently under a part-time schedule, and maintain self-sufficiency across multiple operating sites.
• Travel Requirements: Must possess a valid State Driver’s License, a clean driving record, and reliable personal transportation to execute essential local errands and navigate seamlessly between the three operational locations.