Resource Development Events and Data Coordinator

Boys & Girls Club Of the Northern Plains; Brookings (SD); On-site; USD 35,000 - 50,000; Full time

Job summary

A nonprofit organization in Brookings is seeking a Resource Development Events and Data Coordinator to oversee donor records and manage fundraising events. Candidates should have strong organizational and communication skills, with experience in databases and donor management systems preferred. The position supports various donor communications and special events. This role is full-time, requiring attention to detail and the ability to handle confidential information. Join a mission-focused team aiming to inspire youth in the community.

Qualifications

• High school diploma required; associate degree in business or related field preferred.
• Strong organizational skills with exceptional attention to detail.
• Experience with databases and donor management systems preferred.

Responsibilities

• Maintain accurate donor and pledge records within the CRM system.
• Prepare and process donor communications like thank-you letters.
• Serve as the lead coordinator for special events.
• Collaborate with the marketing team for donor communications.

Skills

Organizational skills

Communication skills

Experience with databases

Experience in fundraising

Proficiency in Microsoft Office

Education

High school diploma

Associate degree in business or relevant field

Job description

Resource Development Events and Data Coordinator

Reports to: Development Director. Class: Full Time, Non-Exempt. Location: Brookings.

Mission: To inspire and enable all young people, especially those who need us most, to realize their full potential as productive, responsible and caring citizens.

Key Responsibilities

Donor Records & Data Management

• Maintain accurate donor and pledge records within the CRM system (My ClubHub), including data entry, updates, reporting, and data cleanup.
• Track donations, pledges, campaign activity, and stewardship actions.
• Support recordkeeping for donor stewardship plans and the resource development calendar.
• Ensure donor data integrity and adherence to internal data standards.

Donor Communications & Acknowledgements

• Prepare and process donor thank-you letters, pledge confirmations, and acknowledgment communications.
• Assist with donor solicitation letters and pledge requests.
• Coordinate donor and development-related mailings.
• Support donor recognition efforts, including spotlights and stewardship communications.

Fundraising, Raffles & Special Events

• Serve as the lead coordinator for Club special events, including the annual raffle, gala, Youth of the Year event, and other fundraising or community events.
• Plan, organize, and execute all aspects of events, including timelines, logistics, vendor coordination, and on-site support.
• Provide administrative and logistical support for fundraising campaigns and initiatives.
• Assist with preparation, tracking, and follow-up for fundraising activities.
• Support stewardship plans for individual donors and corporate partners.

Marketing & Communications Support

• Collaborate with the marketing team to provide accurate donor data and content for newsletters and reports.
• Assist in the development of quarterly newsletters, donor spotlights, and development updates.
• Help manage timelines and materials aligned with the resource development calendar.
• Support promotion and communication efforts related to special events.

General Administrative Support

• Provide scheduling, coordination, and project support to the Regional Director(s) of Development, Administrative Team, and CEO.
• Assist with internal reporting, documentation, and data requests related to fundraising and development.
• Perform additional administrative and development-related duties as assigned.

Employment Qualifications

Qualifications

• High school diploma required; associate degree or relevant coursework in business, communications, nonprofit management, or related field preferred.
• Strong organizational skills with exceptional attention to detail.
• Experience working with databases, spreadsheets, and donor management systems preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong written and verbal communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Ability to manage multiple priorities and meet deadlines.

Preferred Skills & Attributes

• Experience in nonprofit administration, fundraising support, or event coordination.
• Interest in resource development, donor relations, and community engagement.
• Strong collaboration skills and ability to work cross-functionally.
• Dependable, self-motivated, and highly detail-oriented.
• Ability to manage multiple events and deadlines simultaneously.

Physical Requirements

• Must be of the mental and physical capacity to observe, interact, and communicate with youth, staff, volunteers, parents, etc., at the Club to ensure the safety of the space and others, provide guidance and reflection per the Club priority outcomes and goals.
• Ability to stand/sit for long periods throughout a shift.
• Ability to operate various types of general office equipment including PC, telephone, copier, etc.
• This position is considered to be safety-sensitive.

We are proud to be an Equal Opportunity Employer and a Drug-Free Workplace! All qualified applicants are considered for positions without regard to race, color, religion, sex, national origin, age, marital status, sexual orientation, non-job-related disability, or any other protected class. The Boys & Girls Club of the Northern Plains provides reasonable accommodations to applicants and employees in compliance with local, state, and federal laws and regulations. Applicants requiring reasonable accommodation for any part of the application/hiring process should contact Human Resources to communicate their request for accommodation at 605-692-3333.