Marketing Proposal Coordinator

Valdes Architecture & Engineering; Lombard (IL); On-site; USD 65,000 - 95,000; Full time

Job summary

Valdes Architecture & Engineering is seeking a Marketing Proposal Coordinator in Lombard, Illinois. The role involves collaborating with experts to develop proposals for public infrastructure projects and driving growth across diverse markets.

The ideal candidate should have a Bachelor’s degree in a relevant field and at least 3 years of proposal preparation experience, especially in architecture and engineering. The position offers a competitive salary range of $65,000 - $95,000.

Qualifications

• Minimum of 3 years of experience leading proposal preparation, preferably in architecture and engineering industries.
• Extensive experience preparing SF330 forms for Federal Government projects.
• Exceptional interpersonal and organizational skills.

Responsibilities

• Produce responses to RFPs/RFQs, proposals, and presentations.
• Organize the pursuit process for public sector client RFQs/RFPs.
• Maintain collateral library and marketing calendar.

Skills

Interpersonal skills

Organizational skills

Writing

Marketing knowledge

Proposal preparation

Education

Bachelor's degree in writing, marketing, communications, journalism, public relations or related field

Tools

Adobe InDesign

Microsoft Office

Photoshop

E-Builder

EPAS

Job description

Are you a highly organized storyteller who thrives in a fast-paced, collaborative environment? Valdes is looking for a Marketing Proposal Coordinator to play a pivotal role in driving the firm's continued growth across our Buildings, Transportation, Survey, and Water markets.

In this highly visible position, you'll collaborate with technical experts, project managers, and business development leaders to develop compelling proposals that help secure transformative public infrastructure projects. From RFQs and RFPs to Statements of Qualifications and strategic pursuit materials, you'll lead the coordination, development, and delivery of high-quality submissions that showcase the expertise and innovation of our multidisciplinary teams.

This is an excellent opportunity for someone who enjoys managing complex projects, crafting persuasive content, and making a measurable impact on the success of a growing engineering and architecture firm. If you're energized by deadlines, teamwork, and the opportunity to contribute to projects that strengthen communities, we'd love to hear from you.

Responsibilities

• Work with Vice President/Directors to produce responses to RFPs/RFQs, proposals, presentations, statement of qualifications, and other marketing collateral
• Organize the pursuit process and lead the generation of responses for public sector client RFQs/RFPs from beginning to end
• Maintain a marketing/business development calendar for industry and related events
• Maintain collateral Library, including resumes, project sheets, project lists, capabilities, and photography images
• Attend pre-proposal meetings, industry events, or walk-throughs as required
• Assist in other miscellaneous tasks, such as creating visual collateral, organizing the holiday card list, and helping with conference presentation decks
• Maintain selection databases, including reviewing and summarizing long‑range plans such as IDOT’s Multi-Year Plan
• Facilitate a formal Go/No-Go process for each pursuit
• Create social media postings for LinkedIn
• Interfacing with project managers for project information and resume updates
• Assist with the creation of Valdes website content related to the public sector

Qualifications

• Bachelor’s degree in writing, marketing, communications, journalism, public relations or related field
• Minimum of 3 years of experience leading the proposal preparation process, preferably in the architecture and engineering industries
• Comfortable with leading and driving the response generation process and with collecting/gathering/organizing/formatting required information from other team members
• Must possess exceptional interpersonal and organizational skills
• Must be able to work in the US without sponsorship now or in the future

Technical Competencies

• Extensive experience preparing SF330 forms for Federal Government projects and CDB330 forms for the state of Illinois pursuits
• Extensive experience preparing documentation for IDOT, Illinois Tollway, and other transportation-related clients
• Experience with E-Builder, EPAS, and CDB 330 is highly preferred
• Strong graphic capabilities
• High proficiency in Adobe InDesign
• Proficiency in Microsoft Office, Photoshop, and other publishing and graphic design programs

$65,000 - $95,000 a year

Salaries for all positions are based on a variety of factors, including but not limited to relevant experience, total years of experience in the industry, education, skills, and qualifications. Compensation may vary depending on the candidate's individual background and expertise. Salaries are subject to fluctuation outside of the given range. The indicated range is not a commitment and meant as a guideline. All compensation, exempt or non-exempt status, and benefits will be discussed during the interview process.