Marketing Project Manager

FAMILY SERVICE AGENCY OF SAN FRANCISCO; Alameda (CA); Hybrid; USD 70,000 - 85,000; Full time

Benefits offered by this job

Fully Paid Medical and Dental Plans

Health Reimbursement Card

Paid Time Off (PTO)

403B with company match

Job summary

Felton Institute is seeking a Marketing Project Manager to support its communications and community engagement efforts. You will oversee workflow across the Communications department, ensuring consistent brand voice and impactful messaging across digital and print channels.

The role requires strong organization, creativity, and collaborative problem-solving in a mission-driven environment, with a hybrid work schedule and Bay Area travel as needed.

Qualifications

• Bachelor’s degree required in communications, journalism, PR or related field.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience with graphic design tools such as Adobe Illustrator or Canva.
• 4–6 years of professional experience in marketing, communications, journalism, or related field.
• Exceptional writing and editing skills; portfolio or samples preferred.
• Strong attention to detail and deadline-driven delivery of materials.
• Experience managing cross-functional marketing projects end-to-end.
• Understanding of media relations, storytelling, and nonprofit branding.
• Willingness to travel to Bay Area locations; valid driver’s license.
• Experience in customer relations is a plus.

Responsibilities

• Own and manage the full lifecycle of marketing and communications projects from intake to launch.
• Develop and maintain project timelines and workflows using task tracking systems like Monday.com.
• Oversee development of marketing materials with Communications team and Director.
• Proof materials for print/public facing content before submission.
• Coordinate with Communications, Directors, Executive Leadership and external partners.
• Manage print material logistics with vendors and partners.
• Lead project meetings, document action items and ensure stakeholder alignment.
• Support events logistics and post-event debrief documentation.

Skills

Microsoft Office proficiency

Cross-functional project management

Excellent writing/editing

Detail-oriented

Travel flexibility

Driver's license

Education

Bachelor’s Degree in Communications, Journalism, Public Relations, or related field

Tools

Adobe Illustrator

Canva

Job description

Marketing Project Manager

Communications

Agency Overview

Felton Institute responds to the needs of our community by providing innovative, evidence-informed social services that transform lives. Our organization offers 70+ programs that address mental health, the unhoused, early care and education, those impacted by the justice system, transitional age youth, as well as aging adults. Our programs combine the latest scientific research with cultural sensitivity and a deep commitment to supporting and reflecting on the communities we serve. Felton offers a dynamic, challenging, and supportive work environment where we encourage the use of professional development, that staff can utilize throughout their careers.

Program Description

The Communications Department drives content creation for over 70+ diverse programs, delivering high-quality materials across multiple platforms. From printedcollateralsuch as brochures and flyers to digital web and social media content. Our team also manages photoshoots, video production, and exciting events.We produce engaging newsletters and presentations ensuring consistent and impactful messaging to effectively support each program's unique needs.

Job Description

Felton Institute isseekingan experienced and versatile Marketing Project Manager to support the organization’s growing communications and community engagement efforts.This role plays a keypartin managing workflow across teams and the Communications department.

Reporting to the Director of Marketing & Communications, the Marketing Project Manager will contribute to high-quality messaging across digital, print, and public platforms, while helping ensure the organization’s brand voiceremainsconsistent and impactful. The ideal candidate is organized, detail-oriented, a creative thinker, and thrives in a collaborative, mission-driven environment.

Specific Responsibilities

Marketing & Communications Project Management (60%)

• Own and manage the full lifecycle of marketing and communications projects from intake to launch.
• Develop and maintain project timelines and workflows, and utilize task tracking systems (Monday.com or similar).
• Oversee the development of marketing materials by collaborating with the Communications team and the Director of Marketing & Communications.
• Conduct thorough proofing and quality control review of all print and public-facing materials prior to submission for approval.
• Manage coordination between Communications, Directors, Executive Leadership, and external partners.
• Coordinate with vendors to manage the ordering of print materials.
• Lead project meetings and document action items to ensure success across stakeholders.
• Manage external events in partnership with program teams and leadership, overseeing logistics, deliverables, and post-event debrief documentation. t.

Administrative Support (20%)

• Manage onboarding of new department staff in collaboration with the Director of Marketing & Communications, helping set a strong foundation for team success.
• Maintain and optimize shared content systems, editorial calendars, and workflows to ensure department efficiency.
• Manage and segment e-mail distribution lists for targeted outreach and audience engagement.
• Conduct ongoing research to support content accuracy and organizational initiatives.
• Submit department invoices promptly.
• Provide proactive support to the Communications department by anticipating needs and supporting workflow.

Marketing Campaign Coordination (20%)

• Partner with the Director of Marketing & Communications to translate organizational priorities into actionable marketing plans.
• Support the development of written content across platforms, including newsletter articles, brochures, website copy, reports, talking points, and impact stories.
• Research and identify media opportunities, including awards, speaking engagements, podcast interviews, etc., and flag opportunities for Felton leaders.
• Research and recommend partnership opportunities with aligned organizations, businesses, or influencers to cross-promote.
• Identify and pitch compelling stories to media outlets with support of the Director of Marketing & Communications.
• Draft polished press releases and media statements that reflect key milestones, announcements, and organizational impact.
• Manage press outreach tracking by logging pitches, coverage, and follow-ups so media relations are proactive.
• Conduct thorough research, fact-checking information for accuracy and credibility.

Minimum Qualification

• Bachelor’s Level Degree in Communications, Journalism, Public Relations, or related field.
• Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Experience withgraphic design tools (e.g., Adobe Illustrator, Canva, etc.)
• 4-6 years of professional experience in marketing, communications, journalism, or a related field.
• Exceptional writing and editing skills; portfolio or writing samples preferred.
• Close attention to detail, with a strong track record of accurate deliverables.
• Experience managing cross-functional marketing projects from start to finish.
• Understanding of media relations, storytelling strategy, and nonprofit brand alignment.
• Familiarity with a fast-paced office environment.
• Comfortable managing a high volume of short-cycle projects alongside long-term work.
• Organized and deadline-driven.
• Demonstrated ability to work in a collaborative environment.
• Excellent critical thinking and the ability to exercise good judgment and solve problems quickly and effectively.
• Must have a valid driver’s license and be willing to occasionally travel to various Bay Area program locations to fulfill job responsibilities.
• Experience working in customer relations preferred.

Additional Information

Reports to: Director of Marketing and Communications

Job Type: Full-Time

Work Schedule: Hybrid

FLSA Status: Exempt

Salary Range: $70,000 - $85,000 annually (DOE)

Benefits (subject to election and eligibility): Fully Paid Medical and Dental Plans; Health Reimbursement Card, Paid Time Off (personal, vacation, and sick time), 403B with company match.