Marketing Programs & Operations Coordinator (Hybrid)

Smartvest; New Prague, Northern (MN, KY); Hybrid; USD 50,000 - 64,000; Full time

Benefits offered by this job

Discretionary Time Off

Employee bonus plan

Flexible hybrid/remote work options

Full pay maternity, paternity, par­ent

short-term disability leaves

Employee driven recognition program

Access to hundreds of training opp­ort

Company paid educational assistance

Well-being on demand

Perks at Work

Competitive health and welfare plans -

HSA company contribution

401(k) company match

Great culture and people!

Job summary

Electromed, based in New Prague, MN, seeks a Marketing Coordinator to serve as the operational hub of the Marketing team. You will support planning, execution, tracking and reporting of initiatives, collaborating with the Designer and Digital Marketing Specialist to keep workflows organized and on-brand.

The ideal candidate has 3+ years in marketing coordination or related roles, strong organizational and analytical skills, and proficiency with Microsoft Office; familiarity with Salesforce CRM

Qualifications

• Bachelor's degree in Marketing, Communications, Project Management or a related field.
• 3+ years experience in a marketing coordination, marketing operations, project management or marketing support role.
• Strong organization and project management skills with exceptional attention to detail.
• Strong analytical skills with experience gathering, organizing and reporting data in a clear and actionable format.
• Working knowledge of print production processes, specifications and paper finishing options.
• Excellent written, proofreading and verbal communication skills.
• Proficiency with Microsoft Office; familiarity with Salesforce CRM and Asana project management tools a plus.
• Ability to work independently, anticipate needs, solve problems and complete projects with limited direction in an environment of competing priorities.
• Collaborative mindset for working cross-functionally to drive company-wide initiatives.

Responsibilities

• Manage inbound marketing project requests, clarify project requirements, establish project timelines, and coordinate reviews, approvals and delivery.
• Drive the Electromed editorial calendar, project trackers and status reports ensuring cross functional visibility and on-time delivery of marketing initiatives.
• Proactively monitor priorities, deadlines, and risks, escalating issues and recommending solutions to keep projects on schedule.
• Partner with the Marketing Designer to coordinate project inputs, copy and content readiness, reviews, print production, file delivery, and final material availability.
• Coordinate cross-functional review and approvals including routing materials through compliance signoff processes.
• Manage relationships with printers and other external marketing service partners, including coordination of print production from estimate through delivery, proof review, production schedules, inventory requirements, shipping, and quality control.
• Maintain print and digital asset libraries ensuring proper version control, tracking inventory levels, material availability and coordinating reprints when needed.
• Monitor collateral inventory and usage, coordinate reprints, and recommend order quantities based on anticipated demand to enable the commercial organization to achieve growth goals.
• Develop and maintain recurring marketing reports, dashboards, campaign summaries, and post-program analyses to support informed decision-making.
• Support day-to-day and month-end marketing activities, initiatives and reporting needs.
• Identify and recommend improvements to marketing workflows, templates, tools, reporting, and documentation to increase efficiency, consistency, and visibility.
• Work across teams to provide resources and tools to support the commercial organization in achieving growth goals.

Skills

Project management

Marketing coordination

Analytical skills

Attention to detail

Written and verbal communication

Cross-functional collaboration

Microsoft Office

Education

Bachelor's degree in Marketing/Communications/PM or related field

Tools

Salesforce CRM

Asana

Job description

Electromed, based in New Prague, MN, seeks a Marketing Coordinator to serve as the operational hub of the Marketing team. You will support planning, execution, tracking and reporting of initiatives, collaborating with the Designer and Digital Marketing Specialist to keep workflows organized and on-brand.

The ideal candidate has 3+ years in marketing coordination or related roles, strong organizational and analytical skills, and proficiency with Microsoft Office; familiarity with Salesforce CRM