Marketing Operations Manager

utaustin; Austin (TX); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Competitive health benefits

Paid vacation and holidays

Tuition assistance

Job summary

UT Austin's School of Civic Leadership is seeking a Marketing Operations Manager to oversee project workflows, timelines, and cross-functional collaboration, ensuring campaigns align with strategic priorities and brand standards.

The role acts as the operational hub for Marketing and Communications, coordinating people, processes, and resources to support effective storytelling across digital and print channels for the School and its initiatives.

Qualifications

• Bachelor's degree in Marketing, Communications, Public Relations, Journalism, Business Administration, or a related field.
• Five (5) years of progressively responsible experience in marketing, communications, project management, or creative operations.
• Working knowledge of design software, web development, and content management systems.
• Experience coordinating cross-functional teams with internal stakeholders, vendors, freelancers, and external partners.
• Strong organizational and project management skills with ability to prioritize deadlines and complex workflows.
• Experience using project management, editorial calendar, and collaboration platforms.
• Excellent written and verbal communication, editing, and proofreading skills.
• Demonstrated ability to maintain brand standards and conduct quality assurance across digital and print communications.
• Proficiency with Microsoft Office and common marketing and communications tools.

Responsibilities

• Manage marketing and communications projects from planning through execution, ensuring timelines and priorities align across stakeholders.
• Maintain project dashboards and regularly communicate status, workload, and milestones to leadership.
• Oversee cross-functional collaboration among staff, faculty, vendors, freelancers, and campus partners for timely completion.
• Manage scheduling, publishing, and performance tracking of social media content.
• Develop and execute marketing campaigns across digital and print channels; provide graphic design support as needed.
• Edit and review content to ensure consistency, quality, and adherence to brand standards.
• Support video editing and multimedia production to enhance marketing and storytelling.
• Maintain and organize digital asset libraries and brand resources.
• Oversee production of magazines, newsletters, websites, annual reports, and other materials.
• Analyze campaign performance and identify opportunities to improve engagement.
• Conduct quality assurance reviews to ensure accuracy, accessibility, and brand consistency.

Skills

Project management

Cross-functional collaboration

Editing

Communication

CMS

Social media management

Graphic design basics

Education

Bachelor's degree in Marketing or related field

Tools

Loop

Agorapulse

Microsoft Office

Job description

Job Posting Title

Marketing Operations Manager

Hiring Department

School of Civic Leadership

Position Open To

All Applicants

Weekly Scheduled Hours

40

FLSA Status

Exempt from FLSA

Earliest Start Date

Immediately

Position Duration

Expected to Continue

Location

AUSTIN, TX

Job Details

General NotesEstablished in 2023 as UT Austin's newest college, the School of Civic Leadership is a community of scholars and students dedicated to studying the foundational ideas and institutions of a free society, with the goal of advancing human flourishing. We value independent thought, civil discourse, reasoned deliberation, and intellectual curiosity as we prepare to meet the challenges of the present and sustain the blessings of liberty for future generations.

Upholding the University's motto - Disciplina Praesidium Civitatis , \"Education is the guardian genius of democracy\"-we advance The University of Texas at Austin's mission to achieve excellence in education, research, and public service.

The University of Texas at Austin provides an outstanding benefits package to staff, including:

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
• Vision, dental, life, and disability insurance options
• Paid vacation, sick leave, and holidays
• Teachers Retirement System of Texas (a defined benefit retirement plan)
• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Training and conference opportunities
• Tuition assistance
• Athletic ticket discounts
• Access to UT Austin's libraries and museums
• Free rides on all UT Shuttle and Capital Metro buses with staff ID card

Purpose

This position manages project workflows, production timelines, and cross-functional collaboration to ensure marketing projects are delivered accurately, efficiently, and in alignment with the School's strategic priorities and brand standards. The role serves as the operational hub of the Marketing and Communications team, coordinating people, processes, and resources to support effective communications and organizational success.

Responsibilities

• Manage marketing and communications projects from planning through execution, ensuring timelines, deliverables, and priorities remain aligned across stakeholders. Monitor project progress, proactively identify risks or bottlenecks, and recommend solutions to keep initiatives on track.
• Maintain project dashboards and regularly communicate project status, workload, and key milestones to leadership. Oversee the marketing and communication project timelines, workflows, and editorial calendars using project management platforms (e.g., Loop, Agorapulse).
• Coordinate cross-functional collaboration among communications staff, faculty, vendors, freelancers, and campus partners to ensure timely project completion.
• Manage the scheduling, publishing, and performance tracking of social media content.
• Develop and execute marketing campaigns across digital and print channels to support the School's strategic priorities. Provide graphic design support for digital and print communications as needed.
• Edit and review short- and long-form content to ensure consistency, quality, and adherence to brand standards.
• Support video editing and multimedia production to enhance marketing and storytelling efforts.
• Maintain and organize digital asset libraries, brand resources, photography, video archives, and creative templates.
• Oversee the production of magazines, newsletters, websites, annual reports, and other marketing and communications materials.
• Analyze campaign performance and recommend opportunities to improve engagement and effectiveness.
• Conduct quality assurance reviews to ensure communications are accurate, on brand, accessible, and free of errors prior to publication. Ensure brand consistency across all marketing and communications materials.

Required Qualifications

• Bachelor's degree in Marketing, Communications, Public Relations, Journalism, Business Administration, or a related field.
• Five (5) years of progressively responsible experience in marketing, communications, project management, or creative operations.
• Working knowledge of design software, web development, and content management systems.
• Experience coordinating cross-functional teams and collaborating effectively with internal stakeholders, vendors, freelancers, and external partners.
• Strong organizational and project management skills with the ability to prioritize competing deadlines and manage complex workflows.
• Experience using project management, editorial calendar, and collaboration platforms.
• Excellent written and verbal communication, editing, and proofreading skills.
• Demonstrated ability to maintain brand standards and conduct quality assurance reviews across digital and print communications.
• Proficiency with Microsoft Office and common marketing and communic