Marketing Operations & Events Coordinator

Tempo Communications, Inc.; Vista (CA); On-site; USD 42,000 - 64,000; Full time

Job description

Tempo Communications®, a leader in professional test and measurement solutions for the communications industry, is seeking a highly organized, detail-oriented, and proactive Marketing Coordinator to join our growing marketing team.

Working closely with the Director of Marketing, the Marketing Coordinator will play an important role in coordinating marketing activities, managing trade show and event logistics, supporting marketing campaigns, and keeping projects organized and on schedule.

The ideal candidate is a self-starter who thrives on organization, enjoys planning and coordinating events, and can confidently juggle multiple projects without losing sight of the details. Strong time management, communication, and follow-through are essential to success in this role.

This is a hands-on position for someone who enjoys both the creative and operational sides of marketing and takes pride in making sure everything runs smoothly.

Key Responsibilities

Trade Show & Event Planning and Coordination

• Assist in the planning, coordination, and execution of company trade shows, industry events, distributor events, and other marketing activities.
• Manage event logistics, including registration, booth requirements, deadlines, shipping arrangements, promotional materials, product displays, and event supplies.
• Maintain detailed event calendars, planning checklists, timelines, and budgets to ensure all deliverables are completed accurately and on schedule.
• Organize and track trade show inventory, including booth materials, displays, signage, promotional items, literature, and demonstration equipment.
• Coordinate the preparation, packing, shipping, and return of trade show materials, ensuring everything arrives at the correct destination on time.
• Assist with pre-event marketing activities, including promotional communications, event announcements, and coordination with the sales team.
• Support post-event activities, including lead collection, follow-up coordination, inventory reconciliation, and event reporting.

Marketing Operations & Project Coordination

• Support day-to-day marketing operations and coordinate multiple projects simultaneously while maintaining organization and meeting deadlines.
• Maintain accurate project timelines, task assignments, and status updates using Microsoft Planner.
• Support cross-functional communication between marketing, sales, product management, and other departments.
• Manage marketing collateral requests, printing coordination, inventory, and shipments to sales representatives, distributors, and external partners.
• Review materials and project details for accuracy, consistency, and completeness before distribution.

Social Media & Marketing Support

• Assist in maintaining the social media content calendar and scheduling posts across platforms such as Facebook, Instagram, LinkedIn, and YouTube.
• Assist with the preparation and execution of email marketing campaigns and other promotional activities.
• Perform additional marketing and administrative duties as needed.

Qualifications & Skills

Essential Skills

• Exceptional organizational skills with the ability to manage multiple projects, deadlines, and priorities simultaneously.
• Strong time management and planning abilities, including the ability to anticipate upcoming needs and work ahead of deadlines.
• Outstanding attention to detail, with a commitment to accuracy and quality in every task.
• Ability to take ownership of assigned responsibilities and follow through from start to finish with minimal supervision.
• Strong written and verbal communication skills, with the confidence to coordinate with internal teams and external vendors.
• Proactive problem-solving skills and the ability to adapt when priorities or timelines change.
• Proficiency in Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.
• Experience with project management and organizational tools such as Microsoft Planner or similar platforms.

Preferred Qualifications

• 4-year college degree
• Previous experience in a Marketing Coordinator, marketing coordinator, event coordinator, or similar role.
• Experience coordinating trade shows, corporate events, or marketing event logistics.
• Familiarity with social media scheduling and content management.
• Basic graphic design skills and experience with Canva, Adobe Creative Suite, or similar design tools.
• Experience supporting email marketing campaigns, promotional activities, or digital marketing initiatives.
• Must be willing to accept feedback in a professional manner

What We're Looking For

We're looking for someone who naturally keeps things organized, thinks ahead, and takes initiative. Someone who enjoys creating structure, managing details, and making sure projects stay on track.