Marketing Operations Administrator

Kids for the Future; Annandale (MN); On-site; USD 33,000 - 40,000; Full time

Benefits offered by this job

401k with company matching.

Company paid life insurance and paid短?

Job summary

Kids for the Future is seeking a Marketing Operations Administrator to drive project coordination across the Malco Store and campaigns. You will manage inventory, PIM/DAM assets, vendor relations, and help ensure timely product launches and events.

Responsibilities include entering tasks in the PM system, processing POs, coordinating printing, and delivering reports and insights to marketing and sales teams. Collaboration, process improvement, and data accuracy are essential in this role.

Qualifications

• High School Diploma or GED required.
• 3–4 years of relevant experience.
• Preferred: associate or bachelor’s in business, marketing, or related field.

Responsibilities

• Enter new tasks with complete details after manager review and assign to team members.
• Oversee day-to-day requests of the internal project management system and Malco Store operations.
• Submit and coordinate purchase orders, quotes, and vendor/3PL coordination for printing and fulfillment.
• Monitor Malco Store inventory and advise on reorders; report orders and usage with insights.
• Assist with 3PL invoicing, pricing, and basic reporting on inventory and fulfillment.

Skills

Shipping knowledge

Time management

Communication

Team collaboration

Education

High School Diploma or GED

Associate/Bachelor preferred

Tools

Microsoft Office/Outlook

Excel

Acrobat DC

Adobe InDesign

Illustrator

Premiere Pro

Photoshop

Job description

• Base Pay $24.00 - $29.00 / Hour
• Job Category SALMKT
• Employee Type FT Non-Exempt
• Required Degree 2 Year Degree

The MarketingOperationsAdministrator serves as the primary task master in the project management system to drive team coordination and on-time delivery of deliverables. The role manages Malco Store operations, including inventory management, purchase orders, printing coordination, vendor/3PL relations, fulfillment, and kitting—while maintaining the PIM/DAM asset library, monitoring digital asset workflows, updating product data and the website, handling design/administrative tasks, and delivering data-driven insights. This ensures seamless physical and digital support for campaigns, product launches, sales teams, and events through efficient processing, proactive recommendations, and continuous improvement.

Key Responsibilities

• Acting as primary task master in the project management system: Enter new tasks with complete details after manager review, assign to team members, monitor progress, adjust timelines, and ensure on-time completion
• Oversee day-to-day requests and requirements of the internal project management system and Malco Store, our sales collateral hub(operated by Taylor Corp).
• Submit / receive purchase orders (POs), gathering printing quotes, and coordinating with vendors or 3PL providers for printing, production, storage, and shipping of marketing items
• Oversee Malco Store inventory of marketing materials: monitor stock levels for all products, advise on reordering, generate ideas and source merchandise for collateral and launches, and report on orders / usage with insights and recommendations for sales and inventory decisions
• Assist with 3PL invoicing, pricing, financial tracking, performance metrics, and generate basic reports on inventory, orders, and fulfillment efficiency
• Manage user accounts and access for the Malco Store; assist in executing 3PL initiatives and rollouts
• Process and fulfill internal / external orders for promotional items, samples, collateral, and kitting (including in-house kitting and sales kitting resource coordination)
• Create and maintain Product Information Management / Digital Asset Management System (PIM / DAM) category folders for new portfolio products, audit / review files for visibility, tags, regions, and naming formats
• Maintain and review all product assets for accuracy; update product data in PIM / DAM and the company website when portfolio changes occur
• Monitor / review digital asset uploads and downloads, meet distribution deadlines, authorize access, and convert PIM / DAM exports to client-preferred formats
• Manage show leads and update marketing contact lists
• Assist with website maintenance (product development pages, landing pages, slider images, home page updates, rep page edits, and other updates as needed)
• Monitor and report on rep page and Malco store activity (usage, logins, clicks, engagement with digital documents, Malco Store links, and launch resources); analyze data (including orders / usage) to provide actionable recommendations for optimizing content, access, inventory, and launch strategies
• Collaborate with marketing, sales, customer service, planning, external agencies, and Taylor Corp. to align priorities, elevate critical items, provide project status updates, and support high-impact initiatives
• Proactively identify process improvements for 3PL / Malco Store operations, task workflows, PIM / DAM management, and reporting
• Support miscellaneous activities directly related to marketing fulfillment, content operations, and digital asset management

Qualifications

• Required: High School Diploma or GED
• Preferred: Associate’s degree or Bachelors degree or equivalent coursework in business, marketing, customer service, or sales
• 3–4years of relevant experience

Knowledge, Skills, and Abilities

• Knowledge of shipping processes, USPS guidelines, and 3PL operations
• Proficiency in Microsoft Suite (Outlook, Excel, Word, PowerPoint) and Acrobat DC
• Optional but preferred knowledge in Adobe InDesign, Illustrator, Premiere Pro, Photoshop
• Familiarity with web design / development (image storage and linking)
• Excellent time management, organizational, communication, and project management skills
• Strong accuracy, mathematical skills, attention to detail, and quality / timeliness focus
• Strong interpersonal, written, and verbal communication skills
• Ability to work effectively as part of a team and independently with minimal supervision
• Comfortable with computers, record keeping, project management tools, and basic reporting / analytics

Benefits and Perks

The Malco Group recognizes the importance of offering comprehensive benefits and perks to its employees, including:

• 401k with company matching.
• Company paid life insurance and paid short-term disability.