Marketing Office Coordinator [Full-Time]

San Antonio Zoo; San Antonio (TX); Sur place; USD 41 000 - 50 000; Plein temps

Résumé du poste

San Antonio Zoo is seeking a highly organized Marketing Office Coordinator to support the Marketing Department with administrative, project coordination, and communications duties. The role collaborates across marketing, group sales, sponsorships, public relations, and community affairs in a fast-paced environment.

The ideal candidate is detail-oriented, proactive, and able to manage multiple tasks while maintaining high quality.

Qualifications

• Bachelor’s degree preferred, or equivalent professional experience.
• Two years of relevant professional experience preferred.
• Strong written and verbal communication skills.
• Excellent organizational, time-management, and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to manage multiple projects and deadlines across departments.
• Independent work style with teamwork across teams.

Responsabilités

• Provide administrative support to the Marketing leadership, including calendar management, travel arrangements, and correspondence.
• Coordinate departmental meetings, agendas, minutes, and action items.
• Serve as primary administrative contact for the Marketing Department.
• Support marketing campaigns, PR initiatives, and departmental projects with deliverables and timelines.
• Draft, edit, and proofreading internal and external communications (newsletters, press releases, social content).
• Maintain contact lists, media databases, and stakeholder records.
• Assist with community relations, events, sponsorships, and group sales coordination.

Connaissances

Strong written communication

Organizational skills

Multitasking

Team player

Interpersonal skills

Willingness to learn

Formation

Bachelor’s degree or equivalent experience

Outils

Microsoft Office

Description du poste

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Salary: $45,000.00 Annually

Marketing Office Coordinator
Collaborate with a passionate Zoo Crew in San Antonio
Choosing where to grow your career has a major impact on your professional and personal life, so it’s equally important you know that the place you choose to work at will support and guide you. With a diversity of passionate people, San Antonio Zoo is a place where you can collaborate with others securing a future for wildlife.

The Impact You’ll Make in this Role

We are seeking a highly organized, proactive, and resourceful Marketing Office Coordinator to support the daily operations of San Antonio Zoo’s Marketing Department. This dynamic role provides essential administrative, project coordination, and communications support across marketing, group sales, sponsorships, public relations, internal and external communications, and community affairs. The ideal candidate is detail-oriented, adaptable, and thrives in a fast-paced, collaborative environment while helping the team stay organized, efficient, and successful.

As a Marketing Office Coordinator, you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative and diverse people in San Antonio. Here, you will make an impact by:

Administrative Support

• Provide administrative support to the Vice President of Marketing, including calendar management, scheduling, travel arrangements, meeting coordination, and correspondence.
• Coordinate departmental meetings, prepare agendas, document meeting minutes, and track action items and follow-ups.
• Serve as the primary administrative point of contact for the Marketing Department.
• Manage departmental office supplies, records, and administrative resources.

Marketing, Public Relations & Communications

• Support marketing campaigns, public relations initiatives, and departmental projects by coordinating deliverables, materials, timelines, and vendor communications.
• Assist with drafting, editing, and proofreading internal and external communications, including newsletters, press releases, social media content, and departmental announcements.
• Maintain department contact lists, media databases, and stakeholder records.
• Assist with community relations, outreach initiatives, special events, and promotional activities.
• Provide administrative and coordination support for group sales, sponsorships, and special events.
• Assist with scheduling, lead tracking, client communications, document preparation, and event coordination.
• Facilitate communication and follow-up between the Sales & Sponsorship team, internal departments, and external partners.

Additional Responsibilities

• Support special projects and other departmental initiatives as assigned.
• Perform additional work-related duties as needed.

Your Skills and Expertise

• Bachelor’s degree preferred, or equivalent professional experience.Minimum of two years of relevant professional experience is preferred.
• Strong written and verbal communication skills.
• Excellent organizational, time-management, and multitasking abilities, with strong attention to detail.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Ability to manage multiple projects, coordinate deadlines, and prioritize competing responsibilities.
• Proactive, resourceful team player with a positive attitude, strong interpersonal skills, and a willingness to learn.
• Ability to work independently, exercise sound judgment, and collaborate effectively across departments.
• Commitment to following established safety procedures and completing required training by assigned deadlines.
• Must successfully complete a pre-employment background check and drug screening.
• Must be at least 18 years old and possess a valid driver's license with an acceptable driving record. Out-of-state license holders must obtain a Texas Class C Driver's License within 45 days of employment.
• Flexibility to work occasional evenings, weekends, holidays, and special events as operational needs require.

San Antonio Zoo is an equal opportunity employer. San Antonio Zoo will not discriminate against any applicant for employment on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.