Marketing Events Specialist

Modernizing Medicine, Inc; Boca Raton (FL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health benefits

401(k) matching

Paid time off

Life and disability benefits

Tuition reimbursement

LinkedIn Learning access

Hybrid/Remote options

Dog-friendly HQ

Job summary

Modernizing Medicine, Inc. is growing its event marketing team and seeking an experienced Marketing Event Specialist in the United States.

The role plans and executes a portfolio of trade shows, conferences, and customer events, collaborating with internal stakeholders and external vendors to deliver memorable attendee experiences. You will manage budgets, create detailed plans, and coordinate logistics from conception through post-event reporting, while maintaining schedules and ensuring

Qualifications

• 2–5 years of experience in event marketing, trade shows, conferences, or corporate events.
• Ability to manage multiple projects simultaneously in a fast-paced environment.
• Strong organizational, communication, and project management skills.
• Willingness to travel up to 30% of the time, with weekend travel when required.

Responsibilities

• Manage assigned trade shows, conferences, customer events, and internal events from planning through post-event reporting.
• Coordinate logistics including registration, housing, transportation, F&B, AV, shipping, signage, and on-site staffing.
• Develop and maintain detailed project plans, timelines, and production schedules.
• Execute on-site event management and serve as primary contact during events.
• Ensure events are on time, within budget, and aligned with objectives.

Skills

Event planning

Project management

Budget management

Vendor coordination

Travel readiness

Education

Bachelor's degree in Marketing or related field

Tools

Eventbrite

MS Office

Job description

Join the Team Modernizing Medicine

At ModMed, we’re not just building software—we’re reimagining the healthcare experience. Founded in 2010 by a practicing physician and a successful tech entrepreneur, we took a radically different approach: we hired doctors and taught them how to code. This "for doctors, by doctors" philosophy has allowed us to create an AI-enabled, specialty-specific cloud platform that places patients at the center of care.

A Culture of Excellence

When you join ModMed, you’re joining an award-winning team recognized for innovation and employee satisfaction. From our global headquarters in Boca Raton Florida, and extensive employee base in Hyderabad India, we are a team of 4,500+ passionate problem-solvers on a mission to increase medical practice success and improve patient outcomes:

• Consistently ranked as a Top Place to Work
• 2025 Globee Business Awards: Gold Globee for “Technology Team of the Year”
• 2025 Black Book Awards: Ranked #1 EHR in 11 Specialties
• Florida Venture Forum: Venture-Backed Company of the Year

We are growing fast, thinking big, and we are just getting started.

Ready to modernize medicine with us?

Job Description Summary:

The Marketing Event Specialist is responsible for planning, coordinating, and executing a portfolio of trade shows, conferences, customer events, and internal events that support the organization’s marketing and business objectives. This role manages event logistics from conception through execution, collaborates cross-functionally with internal stakeholders and external vendors, and ensures exceptional attendee experiences while maintaining budget and operational efficiency.

The ideal candidate is highly organized, detail-oriented, proactive, and thrives in a fast-paced environment managing multiple projects simultaneously.

Primary Responsibilities:

• Manage assigned trade shows, conferences, customer events, and internal events from initial planning through post-event reporting.
• Coordinate event logistics including registration, housing, transportation, food and beverage, audiovisual, shipping, signage, and on-site staffing.
• Develop and maintain detailed project plans, timelines, and production schedules.
• Execute on-site event management and serve as the primary point of contact during assigned events.
• Ensure events are executed on time, within budget, and aligned with organizational objectives.

Vendor and Budget Management

• Coordinate with venues, vendors, agencies, and external partners to secure services and negotiate contracts.
• Track event budgets, purchase orders, invoices, and expenses.
• Monitor expenditures and identify opportunities for cost savings.

Cross-Functional Collaboration

• Partner with marketing, sales, customer success, product, and executive stakeholders to support event objectives.
• Coordinate event deliverables including branding, promotional materials, booth assets, and attendee communications.
• Support sponsorship fulfillment activities and partner activations.

Reporting and Operations

• Maintain event documentation, standard operating procedures, and project management systems.
• Track event metrics including attendance, leads, engagement, and ROI.
• Conduct post-event evaluations and provide recommendations for process improvements.

Experience and Skills Requirements

• 2 - 5 years of experience in event marketing, trade shows, conferences, or corporate events.
• Experience managing multiple projects simultaneously in a fast-paced environment.
• Strong organizational, communication, and project management skills.
• The ability to think creatively and work collaboratively.
• Initiative and follow-through skills with special attention to detail.
• Ability to travel 30% of the time, primarily on weekends, based on business needs.

ModMed Benefits Highlight:

United States

• Comprehensive medical, dental, and vision benefits, including a company Health Savings Account contribution,
• 401(k): ModMed provides a matching contribution each payday of 50% of your contribution deferred on up to 6% of your compensation. After one year of employment with ModMed, 100% of any matching contribution you receive is yours to keep.
• Generous Paid Time Off and Paid Parental Leave programs,
• Company paid Life and Disability benefits, Flexible Spending Account, and Employee Assistance Programs,
• Company-sponsored Business Resource & Special Interest Groups that provide engaged and supportive communities within ModMed,
• Professional development opportunities, including tuition reimbursement programs and unlimited access to LinkedIn Learning,
• Global presence and in-person collaboration opportunities; dog-friendly HQ (US), Hybrid office-based roles and remote availability for some roles,
• Weekly catered breakfast and lunch, treadmill workstations, Zen, and wellness rooms within our BRIC headquarters.