Marketing Events and Meetings Coordinator (Hybrid)

Holland & Knight; Miami (FL); On-site; USD 45,000 - 75,000; Full time

Job summary

An established industry player seeks a Marketing Events and Meetings Coordinator to join their dynamic team. This hybrid role involves planning and executing various internal and external events, ensuring seamless coordination with attorneys and vendors. The ideal candidate will possess strong communication, organizational, and project management skills, thriving in a fast-paced environment. With a focus on delivering high-quality events, you'll be instrumental in enhancing the firm's reputation and client engagement. Join a collaborative culture that values professional growth and well-being, offering comprehensive benefits and generous time off.

Benefits

Generous paid time off

Comprehensive medical, dental, and vision plans

401(k) and profit sharing

Paid leave for new parents

Behavioral health resources

Backup care for children and adults

Qualifications

• 2-3 years of experience in events and meetings, preferably in a law firm.
• Strong project management skills and ability to work under pressure.

Responsibilities

• Plan and execute on- and off-site events, meetings, and seminars.
• Manage logistics including venue selection, contracts, and budgets.

Skills

Communication Skills

Organizational Skills

Problem-Solving Skills

Project Management

Flexibility

Education

Bachelor's Degree

Advanced Degree

Tools

Microsoft Office

InterAction

Job description

Marketing Events and Meetings Coordinator (Hybrid)

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

Description:

Holland & Knight’s Marketing Department is seeking a Marketing Events and Meetings Coordinator to serve as part of the Marketing Events Team, assisting in the planning, coordination, and implementation of the firm’s internal and external meetings and events. This is a hybrid position, requiring 3 days a week in our Miami office.

Key Responsibilities Include:

1. Work collaboratively and proactively with attorneys, marketing department, and outside vendors to plan and execute on- and off-site events, meetings, receptions, and seminars.
2. Manage details and logistics associated with events and meetings including researching and locating venues; reviewing RFPs and site recommendations; negotiating contracts, food and beverage, audio visual; securing on-site room holds; developing invites; reviewing RSVP lists; coordinating speaker, guest, and VIP needs.
3. Serve as liaison with event vendors.
4. Manage production and compilation of event materials and handouts such as invitations, presentation packets, evaluation forms, name tags, signage, follow up mailings, and any last-minute requests.
5. Coordinate on-site event management and supervise support staff required for events.
6. Provide strategic and creative input when planning events with practice and area marketers; provide strategic follow up and debriefing after events.
7. Review and approve expense vouchers from meetings and events; ensure adherence to event and meeting budgets; confirm/secure budgetary approvals for all aspects of event expenditures; determine ROI and provide feedback on return based on final expenditures.
8. Moderate to heavy travel required (up to 50%).
9. Other projects as assigned.

Qualifications:

1. Strong communication and organizational skills.
2. Strong problem-solving skills.
3. Excellent project management skills and capable of working well under pressure in a fast-paced, deadline-driven environment; ability to juggle multiple priorities.
4. Proficiency in Microsoft Office (Word, Excel, PowerPoint) required; experience using InterAction preferred.
5. Ability to prioritize projects.
6. Flexibility to work early mornings, late evenings, and weekends when necessary.
7. Strong sense of accountability and ownership of projects.
8. Ability to work both autonomously when executing local events and as part of a team on general strategy.
9. Minimum of 2-3 years events and meeting experience; law firm or other professional services experience preferred.
10. Minimum education: Bachelor’s degree required. Advanced degree is a plus.

Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be at their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being. Below is a list of just some of the benefits we offer: generous paid time off; eleven paid holidays per year; time off for bereavement or jury duty; paid leave for new parents; comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSA or HSA; FSA for dependent care; supplemental AFLAC policies for medical care; excess liability coverage; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup care for children and adults; senior care planning support; and resources for individuals with development disabilities and their caregivers.

Benefits may vary by position and office.

About the company

Holland & Knight LLP is an American multinational law firm with more than 1,700 lawyers and other professionals in 35 offices in the United States, Europe, Latin America, and North Africa.