Marketing & Event Manager

BCA; Philadelphia (Philadelphia County); On-site; USD 50,000 - 70,000; Full time

Job summary

BCA is seeking an organized Marketing & Event Manager to keep our community informed, engaged, and connected through exceptional events and experiential programming. This hands‑on role blends event planning, internal marketing, and member communications, with a focus on delivering polished, welcoming experiences for Members and guests.

The ideal candidate will be resourceful, think outside the box, and have a natural ability to make people feel valued.

Qualifications

• Experience in marketing, communications, events, hospitality, or member services.
• Strong organizational skills and ability to manage multiple campaigns and deadlines.
• Ability to write, design, and distribute communications and event materials.

Responsibilities

• Plan and execute experiential programming for BCA, including long‑term scheduling.
• Coordinate on‑site event load‑in, execution, and wrap‑up.
• Develop messaging and promotional materials to engage Members and guests.
• Maintain member, guest, registration, and attendance records in Salesforce or related platforms.
• Monitor engagement and adjust communications for effectiveness.
• Support social media content highlighting BCA’s culture and experiences.

Skills

Relationship-building

Organization

Marketing judgment

Communication

Adaptability

Leadership

Tools

Adobe Creative Cloud

Canva

Salesforce

Google Workspace

Job description

We’re looking for an organized, creative, and personable Marketing & Event Manager to help keep our community informed, engaged, and connected.

Primarily responsible for the organizing, managing and executing first class events and all BCA experiential programming. This hands‑on role combines event planning and execution with internal marketing and member communications.

The ideal candidate thinks outside the box, is resourceful and has a natural ability to make people feel welcomed and valued.

Key Responsibilities

Event Planning & Execution

• Create and orchestrate the overall experiential programming for BCA (strategically planning at least 1 year out)
• Manage the scheduling and coordination of all events on the calendar.
• Research and negotiate with venues and vendors, obtain proposals, and organize comparisons to support event decisions.
• Ensure appropriate décor to meet quality and brand expectations ( I have high expectations… Go big or go home)
• Oversee the creation, production, and delivery of all branded materials, both digital and physical, ensuring consistency with BCA’s brand standards. Proficiency in Adobe Creative Cloud is strongly preferred.Maintain event timelines, planning documents, checklists, and attendee information.
• Manage registration, guest lists, name badges, signage, event materials, and attendee needs.
• Coordinate event communications from the initial announcement through post‑event follow‑up.
• Manage on‑site load‑in, production, and load‑out for all events
• Manage all on‑site execution.
• Manage and build an event team
• Anticipate needs, resolve issues, and help deliver a polished, welcoming experience.
• Gather feedback and recommend improvements for future events.

Marketing & Communications

• Keep the member portal and event websites current with accurate event details, announcements, and resources.
• Plan and execute a communications calendar that keeps Members informed without overwhelming them.
• Write, design, and distribute member emails, event invitations, reminders, announcements, and follow‑up communications.
• Develop messaging that clearly explains the value of BCA’s programs and gives Members a compelling reason to participate.
• Create materials that help Members invite guests, share upcoming experiences, and engage their teams.
• Promote membership resources, programs, and opportunities so Members understand how to get involved.
• Maintain a consistent BCA voice and visual identity across communications.
• Create branded graphics, presentations, signage, and event materials.
• Monitor engagement, registrations, and responses to improve messaging, timing, and follow‑up.
• Coordinate the collection and use of member information, photos, video, and other content.
• Support social media content that highlights BCA’s culture, Members, and experiences.
• Proofread and review materials for accuracy, clarity, and brand consistency.
• Ensure all marketing channels are aligned prior to event launch (website, invite/email milestones, invites, social media, 1:1). Determine promotion schedule, utilizing email/direct mail, social, and digital channels to effectively promote events.

Member Experience & General Responsibilities

• Develop familiarity with BCA Members, their companies, and their teams.
• Serve as a responsive resource for questions about events, programs, and participation.
• Maintain accurate member, guest, registration, and attendance records in Salesforce and related platforms.
• Track participation and prepare reports to support outreach, planning, and evaluation.
• Identify ways to improve processes, communication, and the overall member experience.
• Protect our BCA Family, its brand, integrity and core mission
• Must be able to anticipate the needs of the members and what will bring them the greatest value. Give them what they need, not what they want.
• Anticipate project needs, discern work priorities, and meet deadlines with little supervision, and be willing to work the hours necessary to get the job done.
• Be passionate about every experience you orchestrate … (i.e., Be passionate about the speaker, if you don’t know why you booked them and aren’t passionate about the speaker then why should we expect anyone else to be) Find the draw, the uniqueness in each experience and develop a go‑to‑market strategy for each experience individually.
• Push the envelope on what we do experientially while always maintaining our integrity and core
• Develop and Maintain a professional relationship with each member

The pay range for this position is $50,000 - $70,000 (dependent on experience), with a minimum of 40/hours per week required. Must be available to carry heavier workload of hours, be on‑site and in‑office during heavier event times.

What you bring

• Clearly understand and possess a very strong focus on long‑term relationship building
• Must be someone who truly cares about others and wants to help everyone around them succeed
• Marketing judgment: Understand how audience, timing, frequency, and messaging influence engagement and participation.
• Graphic design: Ability to create polished digital graphics, invitations, and marketing materials. Experience with Adobe Creative Suite and/or Canva preferred.
• Exceptional organization: Ability to manage multiple campaigns, events, deadlines, and details.
• Event coordination: Experience supporting event planning and execution, including vendor communication, registration, timelines, and on‑site logistics.
• Relationship‑building skills: A welcoming presence and confidence interacting with business owners, senior executives, Members, and guests.
• Technology proficiency: Comfortable using technology, including email marketing platforms, Google Workspace, website content tools, and others.
• Salesforce: Salesforce.com experience is a plus.
• Initiative and ownership: Ability to anticipate needs, solve problems, and follow through without constant direction.
• Adaptability: Ability to stay composed and resourceful when priorities shift or plans change.
• Professional judgment: Discretion when handling member information and representing BCA.
• Relevant background: Experience in marketing, communications, events, hospitality, or member services. Relevant internships and campus leadership experience will also be considered.

Working at BCA

Meaningful work. Personal connections. A team that cares.

Our Purpose
At BCA, we believe business is personal. Our mission—inspiring genuine, selfless relationships—shapes everything we do.We bring business leaders together in an environment where they can get to know one another, build trust, and support each other’s success. Every member of our team helps make that possible.Sometimes that means creating an exceptional event. Sometimes it means making a thoughtful introduction, remembering a personal detail, or following through when someone needs help.The work takes many forms, but the purpose stays the same: helping people build relationships that enrich their businesses and their lives.
Our Culture
We often describe BCA as a business family. Within our team, that means knowing one another, offering support, communicating honestly, and taking responsibility for the work we share.We care about how people feel—and we care about getting the details right. Warmth and professionalism go together here. So do creativity and accountability.We welcome different perspectives, encourage questions, and value people who bring ideas forward. We hold ourselves to high standards and look for ways to keep learning and improving.
What It’s Like to Work Here
We’re a small team, so your contributions are visible and your follow‑through matters. You’ll work closely with colleagues, interact with business leaders across our community, and see the impact of your work firsthand.Our work involves both careful preparation and personal connection. There are timelines to manage, communications to create, and experiences to deliver. There are also names to learn, milestones to celebrate, and opportunities to make someone feel genuinely valued.People who thrive here take initiative, stay flexible, and care about the experience they create for others. They’re willing to help, comfortable taking ownership, and proud of doing thoughtful work.If you find purpose in bringing people together and helping relationships grow, you may feel right at home at BCA.