Marketing Division Projects Coordinator (6-Month Hybrid)

Work with us; San Francisco (CA); Hybrid; USD 97,947,000 - 131,236,000; Full time

Benefits offered by this job

Hybrid work schedule

Medical, dental, and vision insurance

Generous time off package

Union pay scale

Job summary

COFAM, the Corporation of Fine Arts Museums in San Francisco, seeks a Fixed-Term Administrative Coordinator for the Marketing division to support the CMO and Directors in coordinating strategic initiatives and providing administrative support through mid‑April 2027.

The role covers scheduling, budgeting, Asana project tracking, assisting with Brand Identity projects, board meeting prep, and cross-functional communications; hybrid on-site schedule, competitive union pay steps, and a

Qualifications

• Bachelor's degree in Marketing, Communications, Liberal Arts or closely related field.
• Minimum of three years of office administration experience.
• Proficiency in Google Suite and Microsoft Office Suite, project management tools, and CRMs.
• Proficiency in Asana as a project management tool.
• Knowledge of marketing + communications best practices.
• Excellent organizational, writing, and communication skills.
• Ability to establish and maintain effective and appropriate working relationships.
• Ability to take direction, manage multiple priorities, meet deadlines, and take initiative.
• Ability to exercise sound judgment, tact, and diplomacy.
• Flexibility in meeting shifting demands and priorities.
• Knowledge of art preferred.

Responsibilities

• Provides administrative support to the Marketing division by scheduling meetings, preparing presentations, and tracking key projects.
• Coordinates brand identity projects, prepares briefs, and tracks deliverables with internal teams and external agency partners.
• Processes invoices and expense reports; creates purchase orders; assists with budget tracking.
• Maintains and updates project flow in Asana and tracks tasks and milestones.
• Manages division Asana integration into workflow and planning processes.
• Prepares agendas and materials for Trustees and Board meetings; may attend and take notes.
• Delivers status reports and presents insights to stakeholders.
• Facilitates approvals and data aggregation for third-party reporting.
• Coordinates Marketing Board Committee preparations and minutes.
• Supports onboarding/offboarding for Marketing division staff.
• Assists in events and post-exhibition marketing campaigns; coordinates with media agencies.
• Updates project schedules in Asana to meet deadlines; supports production timelines.
• Performs light clerical duties.
• Performs other duties as assigned.

Skills

Administrative support

Project coordination

Communication skills

Organizational skills

Team collaboration

Attention to detail

Education

Bachelor's degree in Marketing/Communications/Liberal Arts

Tools

Asana

Google Suite

Microsoft Office

CRMs

Budget tracking tools

Job description

COFAM, the Corporation of Fine Arts Museums in San Francisco, seeks a Fixed-Term Administrative Coordinator for the Marketing division to support the CMO and Directors in coordinating strategic initiatives and providing administrative support through mid‑April 2027.

The role covers scheduling, budgeting, Asana project tracking, assisting with Brand Identity projects, board meeting prep, and cross-functional communications; hybrid on-site schedule, competitive union pay steps, and a