Marketing Database Assistant

City of Plant City; New York (NY); On-site; USD 50,880 - 57,000; Full time

Job summary

Arnold & Porter is seeking a Marketing Database Assistant to join the Marketing Department in either our Washington, DC or New York office. The role focuses on maintaining and enhancing the Litera Foundation experience and knowledge management platform to support client development, pitches, rankings submissions, and strategic projects.

The position requires an associate degree and strong data-management skills, with attention to accuracy, and the ability to collaborate with stakeholders across

Qualifications

• Associate degree or equivalent required.
• Experience with administrative, database, data entry roles.
• Typing speed of 50 wpm or higher.
• Strong MS Office skills and data management experience.
• Attention to detail and accuracy in data.
• Ability to manage large data sets efficiently.
• Excellent organization and time management.
• Strong written and verbal communication.

Responsibilities

• Maintain and enhance the Litera Foundation experience database.
• Enter, update, and manage experience data within the platform.
• Prepare and validate data for migration and ensure data quality.
• Suggest data structure/process improvements and reporting capabilities.
• Support Business Development with customized experience lists for proposals and pitches.
• Collaborate with stakeholders to understand data requirements and implement improvements.
• Process submissions and maintain integrity of knowledge management resources.
• Assist with CRM, email marketing tech, and analytics initiatives.

Skills

Data management

Typing 50 wpm

Microsoft Office

Collaboration

Attention to detail

Time management

Written communication

Problem solving

Analytical thinking

Education

Associate degree

Tools

Microsoft Office

CRM systems

Experience databases

Job description

Arnold & Porter is seeking a detail-oriented and highly organized Marketing Database Assistant to join the firm's Marketing Department in either our Washington, DC or New York office. This position plays a critical role in maintaining and enhancing the firm's experience and knowledge management platform, Litera Foundation, ensuring that our Marketing and Business Development teams have access to accurate, current, and meaningful data to support client development initiatives, pitches, rankings submissions, and strategic projects.

The ideal candidate will have strong data management skills, a commitment to accuracy, and the ability to collaborate effectively with stakeholders across the firm.

Key Responsibilities

• Support the Director of Marketing Operations and Technology and the Marketing Technology Manager in maintaining the firm's experience database, Litera Foundation.
• Enter, update, and manage experience and related marketing data within the platform.
• Prepare and validate data for migration into Foundation, identifying and resolving data quality issues to ensure consistency and accuracy.
• Assist in developing and recommending enhancements to data structures, processes, workflows, and reporting capabilities within the platform.
• Serve as a key resource for data entry and data maintenance activities across the Business Development team.

Business Development & Marketing Support

• Partner with Business Development professionals to create, maintain, and update customized experience lists for proposals, pitches, presentations, and other marketing materials.
• Engage regularly with database stakeholders to understand data requirements and identify opportunities for process improvement.
• Provide support for experience-related requests and help ensure information is readily accessible and strategically organized.

Rankings & Knowledge Management

• Process Chambers and Legal 500 submissions by extracting experience descriptions and other relevant information for inclusion in Foundation.
• Assist with maintaining the integrity and usability of the firm's experience and knowledge management resources.

Technology & Operations Support

• Support additional Marketing Technology and Operations initiatives as needed, including projects related to: Email marketing and e-marketing platforms; Client relationship management (CRM) systems; Website content and data management; Reporting, analytics, and metrics; Other marketing technology and operational improvement initiatives.

Qualifications

• Associate degree, two-year college degree, or equivalent combination of education and experience required.
• Previous administrative, database, data entry, or related experience.
• Typing proficiency of at least 50 words per minute.
• Working knowledge of Microsoft Office applications and experience working with databases or data management systems.
• Strong attention to detail with a demonstrated commitment to accuracy and quality.
• Ability to review, analyze, and manage large volumes of data efficiently.
• Excellent organizational and time management skills, with the ability to prioritize multiple assignments and meet deadlines.
• Strong written and verbal communication skills.
• Proven ability to collaborate effectively with colleagues and stakeholders at all levels.
• Self-motivated and capable of working independently while taking ownership of assigned projects.
• Strong analytical and problem-solving abilities.
• Dependable, reliable, and committed to providing exceptional internal client service.
• Ability to manage multiple responsibilities simultaneously in a fast-paced environment.
• Flexibility to work additional hours as needed to meet business demands.

Join Arnold & Porter and contribute to a collaborative team that supports the firm's business development, marketing, and client service objectives through innovative technology and data-driven solutions.

The anticipated base salary for this position is $50,880 to $57,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

For benefits information, please click here https://www.arnoldporter.com/en/careers/professional-staff/benefits.

As a nonexempt position, this position is eligible for overtime.

The firm may provide a discretionary bonus annually.