Marketing Database Assistant

Siana Law; New York (NY); On-site; USD 50,880 - 57,000; Full time

Job summary

Siana Law is looking for a Marketing Database Assistant to join its Marketing Department in New York. This role emphasizes maintaining the firm's data management platform, ensuring data accuracy for client development initiatives.

The ideal candidate will possess strong data management skills, attention to detail, and the ability to work collaboratively. Responsibilities include managing marketing databases, supporting proposal preparation, and maintaining data integrity.

The expected salary ranges from $50,880 to $57,000, depending on experience and education.

Qualifications

• Strong attention to detail with a commitment to accuracy.
• Proven ability to manage large volumes of data efficiently.
• Excellent organizational and time management skills.

Responsibilities

• Support maintaining the firm's experience database, Litera Foundation.
• Create and maintain customized experience lists for proposals.
• Assist with maintaining the integrity of experience and knowledge management resources.

Skills

Data management

Collaboration

Attention to detail

Communication

Organizational skills

Education

Associate degree or equivalent

Tools

Microsoft Office

Database management systems

Job description

Arnold & Porter is seeking a detail-oriented and highly organized Marketing Database Assistant to join the firm's Marketing Department in either our Washington, DC or New York office. This position plays a critical role in maintaining and enhancing the firm's experience and knowledge management platform, Litera Foundation, ensuring that our Marketing and Business Development teams have access to accurate, current, and meaningful data to support client development initiatives, pitches, rankings submissions, and strategic projects.

The ideal candidate will have strong data management skills, a commitment to accuracy, and the ability to collaborate effectively with stakeholders across the firm.

Key Responsibilities

Database Management & Data Quality

• Support the Director of Marketing Operations and Technology and the Marketing Technology Manager in maintaining the firm's experience database, Litera Foundation.
• Enter, update, and manage experience and related marketing data within the platform.
• Prepare and validate data for migration into Foundation, identifying and resolving data quality issues to ensure consistency and accuracy.
• Assist in developing and recommending enhancements to data structures, processes, workflows, and reporting capabilities within the platform.
• Serve as a key resource for data entry and data maintenance activities across the Business Development team.

Business Development & Marketing Support

• Partner with Business Development professionals to create, maintain, and update customized experience lists for proposals, pitches, presentations, and other marketing materials.
• Engage regularly with database stakeholders to understand data requirements and identify opportunities for process improvement.
• Provide support for experience-related requests and help ensure information is readily accessible and strategically organized.

Rankings & Knowledge Management

• Process Chambers and Legal 500 submissions by extracting experience descriptions and other relevant information for inclusion in Foundation.
• Assist with maintaining the integrity and usability of the firm's experience and knowledge management resources.

Technology & Operations Support

• Support additional Marketing Technology and Operations initiatives as needed, including projects related to:
  • Email marketing and e-marketing platforms
  • Client relationship management (CRM) systems
  • Website content and data management
  • Reporting, analytics, and metrics
  • Other marketing technology and operational improvement initiatives

Qualifications

• Associate degree, two-year college degree, or equivalent combination of education and experience required.
• Previous administrative, database, data entry, or related experience.
• Typing proficiency of at least 50 words per minute.
• Working knowledge of Microsoft Office applications and experience working with databases or data management systems.
• Strong attention to detail with a demonstrated commitment to accuracy and quality.
• Ability to review, analyze, and manage large volumes of data efficiently.
• Excellent organizational and time management skills, with the ability to prioritize multiple assignments and meet deadlines.
• Strong written and verbal communication skills.
• Proven ability to collaborate effectively with colleagues and stakeholders at all levels.
• Self‑motivated and capable of working independently while taking ownership of assigned projects.
• Strong analytical and problem‑solving abilities.
• Dependable, reliable, and committed to providing exceptional internal client service.
• Ability to manage multiple responsibilities simultaneously in a fast‑paced environment.
• Flexibility to work additional hours as needed to meet business demands.

Join Arnold & Porter and contribute to a collaborative team that supports the firm's business development, marketing, and client service objectives through innovative technology and data-driven solutions.

The anticipated base salary for this position is $50,880 to $57,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

For benefits information, please click here https://www.arnoldporter.com/en/careers/professional-staff/benefits.

As a non‑exempt position, this position is eligible for overtime. The firm may provide a discretionary bonus annually.