Marketing Coordinator - Events

PTR Premier Truck Rental; Fort Wayne (IN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

PTR Swag & Uniform/Boot Allowance

On-site Micro-Markets

Discounts on phone plans

Vendor discounts

On-site CrossFit-style gym

Job summary

Premier Truck Rental (PTR) in Fort Wayne, Indiana, seeks a Marketing Event Coordinator to bring internal and external events to life, manage logistics, and partner with the Marketing team to ensure on-brand experiences. You will handle trade shows, employee experiences, and vendor coordination from concept through completion.

The role requires strong organizational skills, vendor management, and the ability to travel up to 30%.

Qualifications

• 1–2+ years of experience in event coordination, marketing, project coordination, procurement, hospitality, communications, or a related field.
• Strong organizational and project management skills with the ability to manage multiple projects, deadlines, and priorities simultaneously.
• Excellent attention to detail, follow-through, and written and verbal communication skills.
• Ability to build and maintain strong professional relationships with internal teams, vendors, and external partners.
• Proactive and resourceful approach with the ability to identify problems, take ownership, and develop solutions in a fast-paced environment with changing priorities.
• Ability to work independently with minimal oversight while collaborating effectively across teams.
• Experience managing budgets, purchasing, or project-related expenses and making thoughtful purchasing decisions.
• Comfort working in a hands-on environment, including event setup and teardown, shipping, and organizing marketing materials and inventory.
• Proficiency in Microsoft Office Suite.
• Ability to travel up to 30%.

Responsibilities

• Plan, coordinate, and execute internal and external events, trade shows, meetings, employee experiences, and field marketing initiatives from planning through onsite execution.
• Manage event logistics, timelines, assigned budgets, vendors, venues, materials, promotional items, shipping, setup, teardown, and onsite troubleshooting.
• Collaborate with internal stakeholders to understand event goals, audiences, budgets, and requirements and translate them into organized execution plans.
• Research, recommend, and manage venues, event resources, promotional product vendors, apparel providers, and other external partners that align with PTR’s needs and brand standards.
• Coordinate PTR’s employee merchandise programs, including product sourcing, pricing, samples, approvals, ordering, launches, refreshes, and vendor relationships.
• Monitor merchandise availability, lead times, costs, and inventory levels while maintaining accurate purchasing, inventory, and vendor records.
• Partner with the Company Communications Manager and Marketing team to coordinate internal events, employee engagement initiatives, communications, materials, and promotional items.
• Manage marketing inventory and event assets, including check-in/check-out processes, quality-control checks, shipping, and organization of the marketing warehouse.
• Maintain accurate project, purchasing, and inventory information using Monday.com, Ziflow, CRM, inventory management, purchasing, and other applicable systems.
• Provide hands-on support across Marketing campaigns, events, employee communications, and special projects as priorities evolve, ensuring work is completed accurately, on time, within approved budgets, and in alignment with PTR brand standards.

Skills

Event coordination

Project coordination

Budget management

Vendor relations

Communication

Tools

Monday.com

Ziflow

CRM

Job description

Are you in search of a company that resonates with your proactive spirit and entrepreneurial mindset? Your search ends here with Premier Truck Rental!

Company Overview

At Premier Truck Rental (PTR), we provide customized commercial fleet rentals nationwide, helping businesses get the right trucks and equipment to get the job done. Headquartered in Fort Wayne, Indiana, PTR is a family-owned company built on a foundation of integrity, innovation, and exceptional service. We serve a wide range of industries—including construction, utilities, and infrastructure—by delivering high-quality, ready-to-work trucks and trailers tailored to each customer’s needs. At PTR, we don’t just rent trucks—we partner with our customers to drive efficiency and success on every job site.

POSITION SUMMARY

The Marketing Event Coordinator is a key member of PTR’s Marketing team, responsible for bringing internal and external events to life while creating polished, engaging, and on-brand experiences. This hands-on role supports the planning and execution of trade shows, company events, meetings, employee experiences, and other marketing initiatives from concept through completion. The Marketing Event Coordinator will manage event logistics, coordinate with vendors and internal partners, oversee promotional merchandise and inventory, and help ensure every detail is organized and executed successfully. This role will also take ownership of product sourcing, purchasing, and vendor coordination for PTR’s employee merchandise programs, partnering closely with the Marketing Coordinator on inventory tracking, fulfillment, and program administration. The ideal candidate is highly organized, resourceful, and comfortable juggling multiple priorities. You enjoy creating memorable experiences, building strong vendor relationships, solving problems, and jumping in wherever needed to help a team deliver great work. This position works closely with the Creative Director, Company Communications Manager, Marketing Coordinator, and broader Marketing team.

LOCATION

Onsite in Fort Wayne, IN, with ability to travel up to 30% for trade shows, events, and other business needs

RESPONSIBILITIES

• Plan, coordinate, and execute internal and external events, trade shows, meetings, employee experiences, and field marketing initiatives from planning through onsite execution.
• Manage event logistics, timelines, assigned budgets, vendors, venues, materials, promotional items, shipping, setup, teardown, and onsite troubleshooting.
• Collaborate with internal stakeholders to understand event goals, audiences, budgets, and requirements and translate them into organized execution plans.
• Research, recommend, and manage venues, event resources, promotional product vendors, apparel providers, and other external partners that align with PTR’s needs and brand standards.
• Coordinate PTR’s employee merchandise programs, including product sourcing, pricing, samples, approvals, ordering, launches, refreshes, and vendor relationships.
• Monitor merchandise availability, lead times, costs, and inventory levels while maintaining accurate purchasing, inventory, and vendor records.
• Partner with the Company Communications Manager and Marketing team to coordinate internal events, employee engagement initiatives, communications, materials, and promotional items.
• Manage marketing inventory and event assets, including check-in/check-out processes, quality-control checks, shipping, and organization of the marketing warehouse.
• Maintain accurate project, purchasing, and inventory information using Monday.com, Ziflow, CRM, inventory management, purchasing, and other applicable systems.
• Provide hands-on support across Marketing campaigns, events, employee communications, and special projects as priorities evolve, ensuring work is completed accurately, on time, within approved budgets, and in alignment with PTR brand standards.

REQUIREMENTS

MUST HAVE

• 1–2+ years of experience in event coordination, marketing, project coordination, procurement, hospitality, communications, or a related field.
• Strong organizational and project management skills with the ability to manage multiple projects, deadlines, and priorities simultaneously.
• Excellent attention to detail, follow-through, and written and verbal communication skills.
• Ability to build and maintain strong professional relationships with internal teams, vendors, and external partners.
• Proactive and resourceful approach with the ability to identify problems, take ownership, and develop solutions in a fast-paced environment with changing priorities.
• Ability to work independently with minimal oversight while collaborating effectively across teams.
• Experience managing budgets, purchasing, or project-related expenses and making thoughtful purchasing decisions.
• Comfort working in a hands-on environment, including event setup and teardown, shipping, and organizing marketing materials and inventory.
• Proficiency in Microsoft Office Suite.
• Ability to travel up to 30%.

NICE TO HAVE

• Experience coordinating trade shows, corporate events, employee events, or experiential marketing programs.
• Experience with promotional products, branded merchandise, apparel, company swag programs, inventory management, warehouse organization, or fulfillment.
• Experience with procurement, purchasing, or vendor management systems.
• Familiarity with project management, CRM, inventory management, e-commerce, or employee marketplace platforms, including tools such as Monday.com or Ziflow.
• Familiarity with Adobe Creative Suite.

Employee Benefits

At Premier Truck Rental (PTR), we invest in our people by offering competitive benefits, wellness programs, and growth opportunities designed to support you both professionally and personally.

Wellness & Fitness

Take advantage of our on-site CrossFit-style gym, featuring a full-time personal trainer dedicated to helping you reach your fitness goals. Whether you're interested in group classes, virtual personal training, personalized workout plans, or nutrition coaching, we’ve got you covered.

Exclusive Employee Perks

• PTR Swag & Uniform/Boot Allowance
• On-site Micro-Markets stocked with snacks and essentials
• Discounts on phone plans, supplier vehicles, mobile detailing, tools, and equipment
• Additional partner and vendor discounts

Performance Incentives (Commissions, Bonuses & Profit Sharing)

At PTR, we believe in rewarding success. Certain roles offer commission structures, bonuses, or profit-sharing opportunities based on performance. Incentive eligibility varies by position, so be sure to ask your recruiter about the compensation opportunities available for your role.

Comprehensive Benefits — Starting Day One

• Premium healthcare coverage (medical, dental, vision, mental health & virtual healthcare)
• 401(k) matching and long-term financial planning support
• Paid time off so you can recharge
• Life, accidental death, and disability coverage
• Ongoing learning and development opportunities

Training, Growth & Recognition

We partner with the Predictive Index behavioral assessment tool, which helps identify natural behavioral drives such as dominance, extraversion, patience, and formality. This tool supports hiring decisions, team development, and employee engagement throughout the entire employee lifecycle.

Culture & Connection — More Than Just a Job

At PTR, we don’t just build relationships with our customers—we build them with each other. Our tech-forward, highly collaborative culture is rooted in our core values.

Connect and engage through:

• PTR Field Days & Team Events
• The Extra Mile Recognition Program
• PTR Text Alerts & Open Communication

Employment Classification

Premier Truck Rental hires full-time, part-time, contractor, and intern positions, depending on business needs.

Benefits eligibility varies by employment classification. Contractors, interns, and part-time employees are not eligible for the full-time employee benefits package.

Equal Opportunity Employer

Premier Truck Rental is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law