Marketing Coordinator, Awards & Recognition

HKS INC; Dallas (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

HKS is seeking a Marketing Awards & Conferences Coordinator to manage national award submissions, rankings, and conference participation. You will coordinate with Communications & PR, Design Leadership, Practice Leadership and Business Development to strengthen the firm's reputation and support business development.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple projects in a fast-paced environment.

Qualifications

• Bachelor's degree in Marketing, Communications or related degree.
• Typically 1+ years of marketing experience.
• Proficiency in Adobe Creative Suite and MS Office Suite.
• Familiarity with Asana preferred.
• Experience in public relations and corporate communications preferred.
• Knowledge of branding principles and audience engagement strategies.
• Strong writing skills with experience in graphically designed page layouts.
• Strong attention to detail and commitment to excellence.
• Strong interpersonal and organizational skills; ability to multi-task.
• Excellent communication and presentation skills; travel may be required.

Responsibilities

• Coordinate annual awards calendar with leaders to plan submissions.
• Support tracking of entries, deadlines, costs, wins and losses in Asana.
• Optimize submission timing for early-bird deadlines and cost efficiency.
• Facilitate project selection, submission development and communications with award bodies.
• Collaborate with Communications and PR to maximize value of wins.
• Develop and improve systems to increase submission quality and efficiency.
• Maintain an organized archive of submissions and jury feedback.
• Maintain the annual calendar of conferences, speaking engagements and events.
• Coordinate collection of conference presentations and media assets.
• Track conference participation and outcomes for planning and reporting.
• Keep visibility activities aligned with firm messaging and brand standards.
• Manage 10+ annual industry surveys and rankings data gathering.
• Maintain submission schedules and data for consistency.
• Support with narratives for survey submissions.
• Track rankings and communicate results internally.
• Identify opportunities to maximize visibility through rankings.

Skills

Bachelor's degree

Marketing experience

Adobe Creative Suite

MS Office Suite

Asana

Public relations

Corporate communications

Branding principles

Strong writing

Interpersonal skills

Organizational skills

Presentation skills

Travel

Education

Bachelor's degree in Marketing, Communications or related degree

Tools

Adobe Creative Suite

MS Office Suite

Asana

Job description

Overview

Coordinates national award submissions, industry rankings and surveys, and conference participation that elevates the HKS brand. Partners closely with the Communications & PR team, Design Leadership, Practice Leadership and Business Development to help award and conference opportunities strengthen the firm's reputation, support business development, showcase design excellence and enhance talent attraction. Collaboration with multiple teams is essential using a wide range of developing professional skills. Eager to learn, highly organized and willing to contribute creatively to the team with attention to detail.

Responsibilities

• Awards: Collaborates with the Design Leadership Team, Practice Leadership and Practice Marketing Directors to coordinate the planning and management of the annual awards calendar
• Supports firmwide awards tracking in Asana, monitoring entries, deadlines, costs, wins and losses across practices and sectors
• Optimizes submission timing to capture early-bird deadlines and improve cost efficiency
• Facilitates project selection, submission development and communication with award organizations
• Collaborates with Communications and PR teams to maximize the value of wins and support post-award recognition
• Helps to develop and improve systems and processes that increase submission quality and efficiency
• Maintains an organized archive of submissions, assets and jury feedback
• Conferences: Maintains the annual calendar of priority conferences, speaking engagements and industry events with Communications, PR, Design Leadership and Practice Leadership
• Coordinates collection of conference presentations, photography, videos and other content assets for future marketing, communications, and business development efforts
• Tracks conference participation and outcomes to support annual planning and reporting
• Keeps visibility activities aligned with firm messaging, brand standards and business priorities
• Industry Rankings & Surveys: Manages 10+ annual industry surveys and rankings, serving as the primary coordination point with Finance, HR and Design Leadership for data gathering
• Maintains submission schedules, historical data and tracking systems for consistency and accuracy
• Supports with Communications on narratives and supporting materials for survey submissions
• Tracks rankings each year and communicates results internally
• Identifies opportunities to maximize visibility through rankings, escalating to leadership as appropriate

Qualifications

• Bachelor's degree in Marketing, Communications or related degree
• Typically with 1+ years of marketing experience
• Proficiency in Adobe Creative Suite and MS Office Suite
• Familiarity with Asana preferred
• Experience in public relations and corporate communications preferred
• Knowledge of branding principles and audience engagement strategies
• Strong writing skills with experience in graphically designed page layouts
• Strong attention to detail and commitment to excellence
• Strong interpersonal skills and the ability to interact with all levels of staff and clients; ability to forge trusting relationships within a diverse team
• Strong organizational skills and the ability to work on multiple projects at the same time
• Ability to communicate and present ideas in a clear, concise and professional manner both verbally and in writing
• Ability to problem solve and apply innovative solutions
• Ability to work and collaborate in a team environment, and ability to work independently and prioritize work
• Ability to effectively meet deadlines at expected quality
• Travel may be required

HKS is a global firm of architects, designers, planners and advisors who create places noted for their beauty and performance. Our 1,600 people in 29 offices are united by the belief that an environmental, social and governance approach to design achieves design excellence. In 2023, we became a carbon neutral firm. We value honesty, diversity and inclusion and we celebrate creative thinking. In partnership with our clients and collaborators, we craft powerful ideas and solutions. Together we create places that stand apart.

HKS is an EEO/AA Employer: M/F/Disabled/Veteran

HKS provides reasonable accommodation in its application process for qualified individuals with disabilities.

The following link is the Pay Transparency Nondiscrimination policy statement.