Marketing Coordinator, Awards & Recognition

HKS, Inc; Austin (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

HKS, Inc. in Austin seeks a detail‑oriented coordinator to support national award submissions, conferences, and industry surveys.

You will partner with Communications & PR, Design Leadership, Practice Leadership and Business Development to elevate the firm’s reputation and attract talent. Responsibilities include managing submission calendars in Asana, coordinating content and deadlines, and ensuring accurate tracking of entries, costs and outcomes across practices and sectors.

Qualifications

• Bachelor's degree in Marketing, Communications or related field.
• 1+ years of marketing experience.
• Proficiency in Adobe Creative Suite and MS Office.
• Familiarity with Asana preferred.
• Experience in public relations and corporate communications preferred.
• Knowledge of branding principles and audience engagement strategies.
• Strong writing skills and ability to design page layouts.
• Attention to detail and ability to manage multiple projects.
• Strong interpersonal and collaboration skills; able to interact with all staff levels.
• Ability to meet deadlines and work independently as needed.

Responsibilities

• Coordinate planning and management of the annual awards calendar.
• Support firmwide awards tracking in Asana across practices and sectors.
• Optimize submission timing to improve cost efficiency.
• Facilitate submission development and communications with award organizations.
• Collaborate with Communications/PR to maximize wins and post‑award recognition.
• Help develop systems that increase submission quality and efficiency.
• Maintain an organized archive of submissions, assets and jury feedback.
• Maintain the annual conference calendar with related teams.
• Coordinate collection of conference assets for marketing and business development.
• Track conference participation and outcomes for planning and reporting.
• Identify opportunities to increase visibility through rankings and awards.

Skills

Marketing

Public relations

Communications

Writing

Interpersonal skills

Project management

Deadline management

Education

Bachelor's degree in Marketing, Communications or related degree

Tools

Adobe Creative Suite

MS Office Suite

Asana

Job description

Overview:

Coordinates national award submissions, industry rankings and surveys, and conference participation that elevates the HKS brand. Partners closely with the Communications & PR team, Design Leadership, Practice Leadership and Business Development to help award and conference opportunities strengthen the firm's reputation, support business development, showcase design excellence and enhance talent attraction. Collaboration with multiple teams is essential using a wide range of developing professional skills. Eager to learn, highly organized and willing to contribute creatively to the team with attention to detail.

Responsibilities:

Awards:

• Collaborates with the Design Leadership Team, Practice Leadership and Practice Marketing Directors to coordinate the planning and management of the annual awards calendar


• Supports firmwide awards tracking in Asana, monitoring entries, deadlines, costs, wins and losses across practices and sectors


• Optimizes submission timing to capture early-bird deadlines and improve cost efficiency


• Facilitates project selection, submission development and communication with award organizations


• Collaborates with Communications and PR teams to maximize the value of wins and support post-award recognition


• Helps to develop and improve systems and processes that increase submission quality and efficiency


• Maintains an organized archive of submissions, assets and jury feedback

Conferences:

• Maintains the annual calendar of priority conferences, speaking engagements and industry events with Communications, PR, Design Leadership and Practice Leadership


• Coordinates collection of conference presentations, photography, videos and other content assets for future marketing, communications, and business development efforts


• Tracks conference participation and outcomes to support annual planning and reporting


• Keeps visibility activities aligned with firm messaging, brand standards and business priorities

Industry Rankings & Surveys:

• Manages 10+ annual industry surveys and rankings, serving as the primary coordination point with Finance, HR and Design Leadership for data gathering


• Maintains submission schedules, historical data and tracking systems for consistency and accuracy


• Supports with Communications on narratives and supporting materials for survey submissions


• Tracks rankings each year and communicates results internally


• Identifies opportunities to maximize visibility through rankings, escalating to leadership as appropriate

Qualifications:

• Bachelor's degree in Marketing, Communications or related degree


• Typically with 1+ years of marketing experience


• Proficiency in Adobe Creative Suite and MS Office Suite


• Familiarity with Asana preferred


• Experience in public relations and corporate communications preferred


• Knowledge of branding principles and audience engagement strategies


• Strong writing skills with experience in graphically designed page layouts


• Strong attention to detail and commitment to excellence


• Strong interpersonal skills and the ability to interact with all levels of staff and clients; ability to forge trusting relationships within a diverse team


• Strong organizational skills and the ability to work on multiple projects at the same time


• Ability to communicate and present ideas in a clear, concise and professional manner both verbally and in writing


• Ability to problem solve and apply innovative solutions


• Ability to work and collaborate in a team environment, and ability to work independently and prioritize work


• Ability to effectively meet deadlines at expected quality


• Travel may be required

HKS is an EEO/AA Employer: M/F/Disabled/Veteran