Marketing Coordinator

hdr; Walnut Creek, Folsom, Sacramento (CA, CA, CA); On-site; USD 65,000 - 86,000; Full time

Job summary

HDR is seeking a motivated Marketing Coordinator to support the Northern California Transportation team. This role focuses on coordinating proposals, content marketing, and client communications to strengthen HDR's brand in transportation projects across the region.

Based in Walnut Creek, the coordinator will manage multiple projects, assist with plan development, and help implement growth initiatives aligned with HDR's strategic direction.

Qualifications

• Bachelor's degree in Marketing, Business Communications, or Journalism required.
• 3+ years of document layout and production experience preferred.
• Experience in the A/E industry strongly desired.
• Technical understanding of the proposal production process for professional services.
• Graphic design skills with Adobe Creative Suite (InDesign, Photoshop).
• Experience in proposal planning and coordination.
• Strong organizational skills with the ability to handle multiple tasks and tight deadlines.
• Ability to travel and engage with others in-person.
• Active participant in an employee-owned culture.

Responsibilities

• Monitor client and industry websites for solicitation status.
• Help file proposal and presentation material upon submittal.
• Support management of client relationships and financial systems for reporting metrics and dashboards.
• Maintain project and resume data in BD systems.

Skills

Communication skills

Time management

Teamwork

Education

Bachelor's degree in Marketing, Business Communications, or Journalism

Tools

Microsoft Office

Adobe InDesign

Adobe Photoshop

Adobe Creative Cloud

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: https://www.hdrinc.com/our-story Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

HDR is looking for a motivated, high-energy Marketing Coordinator to join and support our Northern California Transportation team. We believe transportation is more than movement, it’s the foundation of connected, thriving communities. As part of HDR's Transportation Business Group, you’ll help shape the systems that move people and goods safely, efficiently, and sustainably. From designing resilient highways and iconic bridges to advancing transit, passenger and freight rail, aviation, federal transportation ports and marine infrastructure, your work will directly support economic vitality, public safety, sustainable and resilient communities and quality of life. We bring together planners, engineers, architects, construction management staff, environmental, strategic communications, economists, management consultants and specialists across disciplines to solve complex mobility challenges with innovation, technical excellence, and a deep understanding of community needs. Whether you're modernizing aging infrastructure or pioneering next-generation transportation solutions, your contributions will help define the future of mobility. This isn’t just a job, it’s a chance to lead progress, drive meaningful impact, and leave a legacy of smarter, more connected transportation networks. We are all employee-owners at HDR, which is the foundation of our collaborative culture that connects employees around the world.

To succeed in this role, you need the ability to work in a fast-paced and deadline driven environment with strong attention to detail; excellent prioritization and time management skills with the ability to work on multiple projects simultaneously; the ability to follow through on assigned tasks with limited supervision; and a strong spirit of teamwork and outstanding collaborative interpersonal skills.

• Monitor client and industry websites for solicitation status
• Help file proposal and presentation material upon submittal
• Support management of client relationship management and financial systems to inform reporting metrics and dashboards
• Maintain accurate project and resume data in business development systems
• Arrange for professional photography on projects
• Support development of annual and long-term strategic plans within established company direction and goals, including creating growth initiatives and prioritizing strategic investments
• Support implementation of key growth initiatives and investments as defined in annual and long-term strategic plans
• Support development and implementation of client plans, including long-term strategies to capture market share, as assigned
• Support solicitation of formal client feedback
• Administer implementation of the go/no-go decision process in accordance with HDR's Matrix of Authority
• Support content marketing campaigns to strengthen our brand, increase our visibility, and showcase our thought leaders
• Support the development and publication of engaging digital content that reflects HDR's brand and elevates our thought leadership
• Implement social media campaigns
• Support implementation of strategies that elevate HDR's brand and technical talent with industry associations
• Support creation of marketing collateral to support business development efforts.
• Support fulfilling conference sponsorship benefits, as needed.
• Support development of engaging internal communications content (announcements, presentations, videos, webinars).
• Support planning of large, internal meetings (in-person or virtual)
• Coordinate large, internal meetings (in-person and virtual)
• Maintain inventory of branded materials used for client visits, conferences and recruiting
• Other duties as assigned

Preferred Qualifications

• Bachelor's degree in Marketing, Business Communications, or Journalism or a combination of education and relevant experience
• 3+ years document layout and production experience
• Previous experience in the A/E industry strongly desired
• Technical understanding of the proposal production process for professional services
• Highly articulate, have a clear and analytical approach to problem solving, and good decision-making abilities
• Graphics skills and an advanced working familiarity with Adobe Creative Suite, primarily InDesign and Photoshop
• Experience in proposal planning and coordination
• Strong organizational skills and ability to handle multiple tasks
• Ability to handle tight deadlines and make independent decisions critical to job success
• Quick self-starter, team-oriented and able to work with different personalities and professional styles
• Ability and desire to travel and engage with others in-person
• An attitude and commitment to being an active participant of our employee-owned culture

Required Qualifications

• Excellent written and verbal communication skills
• Proficient in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint
• Proficient in Adobe Creative Cloud applications, including InDesign

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

At HDR, we are committed to the principles of employment equity. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records. We are an Affirmitive Action and Equal Opportunity Employe r.