Marketing Coordinator

HDR; Vienna (VA); On-site; USD 55,000 - 78,000; Full time

Job summary

HDR is seeking a motivated, detail-oriented Marketing Coordinator to support business development and marketing initiatives across our Mid-Atlantic Transportation Group (VA, MD, DC). This role leads and supports proposals, qualifications, and client-facing materials, partnering with project managers and technical staff to win infrastructure work.

The ideal candidate will excel in a fast-paced environment, possess strong writing and visual communication skills, and be proficient with Adobe

Qualifications

• Excellent written and verbal communication skills.
• Proficient in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint.
• Proficient in Adobe Creative Cloud applications, including InDesign.

Responsibilities

• Respond to client solicitations by organizing and producing proposals, resumes, and brochures.
• Develop proposals and marketing materials with project managers and technical staff.
• Create and edit presentations to support business development.
• Research and tailor resumes and project descriptions for proposals.
• Coordinate final production to ensure client requirements are met.

Skills

Written and verbal communication

Team player

Deadline management

Multitasking

Education

Bachelor's degree in Marketing, English, Communications, Journalism

Tools

Microsoft Office

Adobe Creative Cloud

InDesign

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: 'https://www.hdrinc.com/our-story'

At HDR, our employee‑ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward‑thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next‑generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee‑owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities.

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

HDR is seeking a motivated, detail-oriented Marketing Coordinator to support business development and marketing initiatives across our Mid‑Atlantic (VA, MD, DC) Transportation Business Group. This role plays a critical function in positioning HDR for success by leading and supporting the development of proposals, qualifications, and other client‑facing materials.

The ideal candidate thrives in a fast-paced, deadline‑driven environment and is skilled in both technical writing and visual communication. This position offers the opportunity to collaborate closely with project managers, technical staff, and business development leaders to help win impactful infrastructure work.

The Marketing Coordinator’s primary responsibility will be to respond to client solicitations by organizing and producing proposals, which market HDR’s qualifications and experience to potential clients. The Marketing Coordinator will work with the project manager and technical staff to develop proposals and other marketing materials including presentations, resumes, and brochures. These efforts include research, customizing resumes and project descriptions, developing themes and strategies, reviewing and editing technical write‑ups, writing cover letters and content, and coordinating the final production to ensure it meets all client requirements.

In the role of Marketing Coordinator, we’ll count on you to:

• Support pursuit teams in developing persuasive proposal and interview materials, using Adobe and Microsoft Tools (primarily InDesign and PowerPoint)
• Monitor client and industry websites for solicitation status
• Help file proposal and presentation material upon submittal
• Support management of client relationship management and financial systems to inform reporting metrics and dashboards
• Maintain accurate project and resume data in business development systems
• Support development of annual and long‑term strategic plans within established company direction and goals, including creating growth initiatives and prioritizing strategic investments
• Support implementation of key growth initiatives and investments as defined in annual and long‑term strategic plans
• Support development and implement of client plans, including long‑term strategies to capture market share, as assigned
• Support solicitation of formal client feedback
• Administer implementation of the go/no‑go decision process in accordance with HDR’s Matrix of Authority
• Support content marketing campaigns to strengthen our brand, increase our visibility, and showcase our thought leaders
• Support the development and publication of engaging digital content that reflects HDR’s brand and elevates our thought leadership
• Implement social media campaigns
• Support implementation of strategies that elevate HDR’s brand and technical talent with industry associations
• Support creation of marketing collateral to support business development efforts.
• Support fulfilling conference sponsorship benefits, as needed.
• Support development of engaging internal communications content (announcements, presentations, videos, webinars).
• Support planning of large, internal meetings (in‑person or virtual)
• Coordinate large, internal meetings (in‑person and virtual)

Preferred Qualifications

• Bachelor’s degree in Marketing, English, Communications, Journalism, or similar course of study
• Strong people skills, a team‑first attitude
• Strong problem solving and research abilities
• Ability to work effectively under and meet tight deadlines
• Ability to manage multiple complex projects simultaneously
• Local candidates preferred

Required Qualifications

• Excellent written and verbal communication skills
• Proficient in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint
• Proficient in Adobe Creative Cloud applications, including InDesign

What We Believe

HDR is our company. Together, we build on each other’s life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long‑term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. The expected compensation range for this position depends upon skills, experience, education and geographical location. (Stated benefits are for full‑time regular positions. Temporary and part‑time roles eligible for limited benefits.) Fulton, MD: $54,824 - $78,320.

Primary Location: United States-Maryland-Fulton

Other Locations: United States-Virginia-Glen Allen, United States-Virginia-Vienna

Industry: Marketing/Communications

Schedule: Full‑time

Employee Status: Regular

BusinessClass: Marketing and Admin

Job Posting: Aug 12, 2026

At HDR, we are committed to the principles of employment equity. We are an Affrective Action and Equal Opportunity Employer (https://www.hdrinc.com/equal-employment-opportunity-employer). We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.