Marketing Coordinator

Beth Israel Lahey Health, Inc.; United States; On-site; USD 115,000 - 140,000; Full time

Job summary

Beth Israel Lahey Health (BILH) seeks a Marketing Coordinator to provide project, administrative, and marketing support across a diverse portfolio of initiatives. You will work with Marketing leaders and cross-functional teams to plan, execute, and track campaigns, digital initiatives, and service line projects, ensuring timely delivery and clear communications.

Responsibilities include maintaining project docs, templates, workflows, and resources; supporting vendor management and budget

Qualifications

• Bachelor's degree in Marketing, Communications, Business Administration, Healthcare Administration, Public Relations, or a related field required.
• 1–3 years of professional experience in Marketing, Communications, project coordination, administration, healthcare operations, or a related field.
• Experience coordinating projects, campaigns, events, or cross-functional initiatives preferred.
• Experience supporting Marketing, Communications, or digital marketing activities preferred.
• Experience working in healthcare or another complex, matrixed organization is a plus.

Responsibilities

• Provides coordination and administrative support for a variety of Marketing initiatives, campaigns, projects, and departmental priorities across the organization.
• Partners with marketing team members to support the planning, execution, and tracking of Marketing projects, helping to ensure timelines, deliverables, stakeholder communications, and project documentation remain organized and on schedule.
• Supports the maintenance and organization of project documentation, templates, workflows, and other resources that promote consistency and effective execution across the marketing department.
• Assists with the development, organization, and distribution of Marketing material, presentations, reports, and stakeholder communications.
• Supports vendor management activities, including coordinating with external partners, facilitating project onboarding, tracking deliverables, and assisting with ongoing communications and project administration.
• Assists with departmental administrative and financial functions, including purchase orders, invoice processing, budget tracking, contract documentation, expense management, and maintaining accurate records.
• Supports reporting and data collection efforts by organizing project, campaign, and departmental performance information for leadership review and decision-making.
• Collaborates with team members across Marketing disciplines to support departmental goals and priorities.
• Identifies opportunities to improve processes, communication, and collaboration across the Marketing department and participates in continuous improvement efforts and special projects.

Skills

Excellent organization

Multi-tasking

Written & verbal communication

Team collaboration

Adaptability

Project coordination

Microsoft Office proficiency

Education

Bachelor's degree in Marketing/Communications/Business Administration/Healthcare Administration

Tools

Workfront

Asana

Monday.com

Smartsheet

Jira

Job description

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. The Marketing Coordinator is a key member of the Beth Israel Lahey Health (BILH) Marketing team providing project, administrative and marketing related support across a diverse portfolio of initiatives. Working closely with Marketing leaders, team members, and cross-functional stakeholders, this role supports the planning, coordination, and execution of Marketing campaigns, digital initiatives, service line projects, and departmental priorities. The Marketing Coordinator helps ensure projects move efficiently from initiation through completion by coordinating deliverables, tracking timelines, supporting vendor and financial processes, maintaining project documentation and resources, and assisting with reporting and communications. This position offers broad exposure to multiple areas of healthcare Marketing while contributing to the success of the department’s goals and objectives.

ESSENTIAL DUTIES & RESPONSIBILITIES INCLUDING BUT NOT LIMITED TO:

• Provides coordination and administrative support for a variety of Marketing initiatives, campaigns, projects, and departmental priorities across the organization.
• Partners with marketing team members to support the planning, execution, and tracking of Marketing projects, helping to ensure timelines, deliverables, stakeholder communications, and project documentation remain organized and on schedule.
• Supports the maintenance and organization of project documentation, templates, workflows, and other resources that promote consistency and effective execution across the marketing department.
• Assists with the development, organization, and distribution of Marketing material, presentations, reports, and stakeholder communications.
• Supports vendor management activities, including coordinating with external partners, facilitating project onboarding, tracking deliverables, and assisting with ongoing communications and project administration.
• Assists with departmental administrative and financial functions, including purchase orders, invoice processing, budget tracking, contract documentation, expense management, and maintaining accurate records.
• Supports reporting and data collection efforts by organizing project, campaign, and departmental performance information for leadership review and decision-making.
• Collaborates with team members across Marketing disciplines, including marketing and brand, digital experience, and Marketing operations to support departmental goals and priorities.
• Identifies opportunities to improve processes, communication, and collaboration across the Marketing department and participates in continuous improvement efforts and special projects as assigned.

MINIMUM QUALIFICATIONS Education:

Bachelor's degree in Marketing, Communications, Business Administration, Healthcare Administration, Public Relations, or a related field required.

MINIMUM QUALIFICATIONS Experience:

• 1-3 years of professional experience in Marketing, Communications, project coordination, administration, healthcare operations, or a related field.
• Experience coordinating projects, campaigns, events, or cross-functional initiatives preferred.
• Experience supporting Marketing, Communications, or digital marketing activities preferred.
• Experience working in healthcare or another complex, matrixed organization is a plus.

Skills, Knowledge & Abilities:

• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities, meet deadlines, and adapt to changing business needs.
• Strong written, verbal, and interpersonal communication skills.
• Ability to collaborate effectively with team members, stakeholders, and external partners.
• Strong administrative, project coordination, and problem-solving skills.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to learn and effectively use project management, work management, and marketing technology platforms.
• Ability to work independently while contributing positively to a collaborative team environment.

Preferred Qualifications & Skills:

• Experience supporting Marketing, Communications, digital marketing, or creative services teams.
• Experience with project management or work management platforms (e.g., Workfront, Asana, Monday.com, Smartsheet, Jira, or similar systems).
• Experience coordinating vendors, processing invoices, managing purchase orders, or supporting budget tracking activities.
• Familiarity with website content management systems, email marketing platforms, social media management tools, or digital marketing analytics.
• Experience preparing reports, presentations, and project status updates.
• Willingness and ability to commute to central office location as needed.

Pay Range: $115,000.00 USD - $140,000.00 USD The pay range listed for this position is the annual base salary range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

Equal Opportunity Employer/Veterans/Disabled

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

At Beth Israel Lahey Health, we are driving the change in health care that Massachusetts wants and needs. Our culture promotes continuous learning, growth, innovation and a sense of belonging. We make it a priority to offer comprehensive compensation and benefits and help you achieve a healthy and balanced life. While you're busy caring for and supporting our patients, we take care of you.