Marketing Coordinator

Integrus; Portland (OR); Hybrid; USD 67,000 - 78,000; Full time

Benefits offered by this job

100% Employer paid insurance for staff

3 weeks’ vacation

Sick leave

8 paid holidays

3 Personal “flex holidays”

FSA plan

HSA employer contributions

401k retirement plan & match

Licensing and certification support

Job summary

Integrus Architecture in Portland, OR is seeking a Marketing Coordinator to support RFQs, RFPs, proposals, and interview prep while advancing our brand presence. Working with project teams and marketing colleagues, you’ll help gather content, resumes, and graphics to produce compelling materials that communicate Integrus’ experience and capabilities.

You’ll collaborate on presentations, update project descriptions, and maintain brand standards across marketing assets.

Qualifications

• 1–3 years of experience in marketing, communications, graphic design, proposal coordination, or a related role.
• Bachelor's degree in Marketing, Communications, Journalism, Public Relations, Graphic Design, or related field preferred.
• Experience or interest in architecture/engineering/design or professional services preferred.
• Proficiency with Adobe Creative Suite, particularly InDesign; Photoshop and Illustrator are a plus.
• Strong writing, editing, proofreading, and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple assignments and deadlines in a collaborative environment.
• Creativity and interest in graphic design, visual communication, and storytelling.
• Familiarity with social media, digital marketing platforms, CRM systems, or marketing databases is a plus.
• Desire to learn, grow, and take on increasing responsibility in A/E/C marketing.

Responsibilities

• Support the development and production of RFQs, RFPs, proposals, statements of qualifications, and other pursuit materials.
• Gather and organize content, project information, staff qualifications, resumes, and graphics for proposals.
• Assist with proposal coordination, including content development, formatting, proofreading, production, and tracking submission requirements and deadlines.
• Support development of engaging presentations and interview materials; assist with interview preparation.
• Write, edit, and update project descriptions, staff resumes, and other marketing content.
• Create and update graphics, brochures, project sheets, presentations, and other marketing materials.
• Maintain Integrus' brand identity and graphic standards across documents and presentations.
• Maintain marketing databases, project information, resumes, templates, image libraries, and other marketing assets.
• Assist with project photography, awards submissions, events, conferences, social media, website content, and other marketing initiatives.
• Collaborate with marketing colleagues and project teams across offices to support firmwide marketing efforts.
• Track assignments and deadlines; manage multiple priorities in a deadline-driven environment.
• Continue developing knowledge of A/E/C marketing, Integrus markets and services, and industry best practices.

Skills

Marketing

Proposal coordination

Graphic design

Content development

Writing/editing

Project coordination

Social media

CRM systems

Microsoft Office

Education

Bachelor's degree in Marketing/Communications/Journalism/Public Relations/Graphic Design

Tools

Adobe InDesign

Photoshop

Illustrator

OpenAsset

Job description

Firm Description

Integrus Architecture is a Pacific Northwest design practice offering architectural, structural engineering, experiential design, and interior design with offices in Spokane, Seattle, and Portland. With nearly 75 years’ experience, we are passionate about shaping the relational spaces that bring society together through public works architecture.

At Integrus we create environments that support the best of human aspiration, potential, and goodwill. We focus our efforts around our three pillars: Supporting Architectures of Care and Belonging, Shaping Spaces of Community and Resilience, and Sustaining Environments through Stewardship and Innovation.

Known for our collaborative approach and community focus, we take great care in working closely with clients, stakeholders, consultants, and each other to ensure that each project meets the unique needs and aspirations of the people it serves.

Position Description

As a Marketing Coordinator, you’ll play an important role in supporting Integrus Architecture’s marketing efforts and overall brand presence. This highly collaborative role has a strong focus on supporting RFQs, RFPs, proposals, and interview preparation, while also contributing to marketing initiatives that help us share our work, celebrate our people and projects, and connect with our communities.

Working alongside marketing colleagues, project teams, and firm leaders, you’ll help coordinate and produce compelling marketing materials that communicate Integrus’ experience, expertise, and approach. This is an opportunity to build your skills in proposal development, graphic design, communications, and business development while gaining experience within the architecture, engineering, and design industry.

As a Marketing Coordinator, you will:

• Support the development and production of RFQs, RFPs, proposals, statements of qualifications, and other pursuit materials.
• Work with project team leaders and marketing colleagues to gather and organize content, project information, staff qualifications, resumes, and graphics for proposals.
• Assist with proposal coordination, including content development, formatting, proofreading, production, and tracking submission requirements and deadlines.
• Support the development of engaging presentations and interview materials and assist project teams with interview preparation.
• Write, edit, and update project descriptions, staff resumes, and other marketing content.
• Create and update graphics, brochures, project sheets, presentations, and other marketing materials that showcase our work and capabilities.
• Maintain Integrus' brand identity and graphic standards across proposals, presentations, and other marketing materials.
• Maintain marketing databases, project information, resumes, templates, image libraries, and other marketing assets to ensure information is current and accessible.
• Assist with project photography, awards submissions, events, conferences, social media, website content, and other marketing initiatives as needed.
• Collaborate with marketing colleagues and project teams across our offices to gather information and support consistent firmwide marketing efforts.
• Track assignments and deadlines while managing multiple priorities in a collaborative, deadline-driven environment.
• Continue developing knowledge of A/E/C marketing, Integrus' markets and services, and industry best practices.

Experience & Qualifications

• 1–3 years of experience in marketing, communications, graphic design, proposal coordination, or a related role; relevant internship experience may be considered.
• Bachelor's degree in Marketing, Communications, Journalism, Public Relations, Graphic Design, or a related field preferred, or an equivalent combination of education and experience.
• Experience or interest in the architecture, engineering, construction, design, or professional services industry preferred.
• Working knowledge of Adobe Creative Suite, particularly InDesign; Photoshop and Illustrator experience is a plus.
• Strong writing, editing, proofreading, and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple assignments and deadlines while working collaboratively with others.
• Creativity and an interest in graphic design, visual communication, and storytelling.
• Familiarity with social media, digital marketing platforms, CRM systems, or marketing databases is a plus.
• A desire to learn, grow, and take on increasing responsibility within an A/E/C marketing environment.

Preferred Qualifications

• Proficiency in Microsoft Office, particularly PowerPoint, with experience supporting interview presentations.
• Familiarity with RFQ/RFP compliance and quality-control processes, including tracking requirements and conducting QA/QC reviews for accuracy and completeness.
• Experience with final proposal submission and production, including PDF preparation, online proposal portals, printing and binding coordination, and deliverable packaging.
• Familiarity with public-sector procurement and proposal requirements.
• Familiarity with digital asset management platforms, such as OpenAsset.
• Familiarity with AI-assisted tools for content development, editing, and review.

Salary Range

This position offers between $66,800- $77,900 per year.

Benefits

• 100% Employer paid insurance for staff, including medical, dental, vision, life, and disability.
• 3 weeks’ vacation
• Sick leave
• 8 paid holidays
• 3 Personal “flex holidays”
• FSA plan for medical, dependent care and transportation costs.
• HSA employer contributions
• 401k retirement plan & match
• Professional licensing and certification support

This position is in office 4 days week, with the ability to work remotely one day per week.

JEDI Practice at Integrus

We view all aspects of our Practice through a JEDI lens, and we seek to make a positive impact by applying that lens in everything we do, in our culture, in our design, and in our communities. Our JEDI plan is available upon request.

Sustainability and Environmental Stewardship at Integrus

Integrus is committed to being a part of the solution to decarbonization. We are signatory to the AIA 2030 Commitment and are dedicated to prioritizing human health and well-being in all of our work. We honor the integrity of place and value solutions that serve human needs and regenerate the health of our natural systems. For more information, our Sustainability Action Plan is available upon request.

Equal Employment Opportunity

Integrus is an equal opportunity employer and is committed to creating an inclusive workplace. We do not discriminate against employees or job applicants based on race, color, religion, sex, parental status, national origin, age, disability, genetic information, political affiliation, military service, or other non‑merit‑based factors, or any other status protected by applicable law.

These protections apply to all employment decisions, including recruitment, hiring, promotions, compensation, training, and professional development. Integrus also provides reasonable accommodations to employees and applicants for disabilities; pregnancy, childbirth, or related medical conditions; and sincerely held religious beliefs, observances, and practices, in accordance with applicable law.